Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
40 Academy Street
Belfast
BT1 2NQ
facilities.procure@eani.org.uk
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
70358 Supply and Delivery of Paper Hygiene Products to the Education Authority
two.1.2) Main CPV code
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
70358 Supply and Delivery of Paper Hygiene Products to the Education Authority for the period 1 May 2018 to 31 July 2021
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
39
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2018/S 085-191422
Section five. Award of contract/concession
Contract No
1
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
13 April 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
BUNZL MCLAUGHLIN
Armagh
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Banner Group Limited
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
NICHOLAS MCKENNA COMPANY
salesgalgormgroup.com
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
CONCEPT SERVICES NI LTD
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
KINGSBURY PACKAGING LIMAVADY LTD
Limavady
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £1,400,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 33760000 - Toilet paper, handkerchiefs, hand towels and serviettes
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
70358 Supply and Delivery of Paper Hygiene Products to the Education Authority for the period 1 May 2018 to 31 October 2021 with an extension to 30 November 2021.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
1 November 2021
End date
30 November 2021
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£450,000
seven.1.7) Name and address of the contractor/concessionaire
Banner Group Limited
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
CONCEPT SERVICES NI LTD
Belfast
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
KINGSBURY PACKAGING LIMAVADY LTD
Limavady
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
https://etendersni.gov.uk/epps
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
Following two previous modifications to extend Contract 70358 Paper Hygiene products in January 2021 and July 2021, the three suppliers listed in this modification notice have agreed a further modification of the existing contract to extend the contract for one month from 1 November 2021 until 30 November 2021. The new replacement framework has been award on 26 October 2021 and this extension is required to allow schools to continue to procure the required paper products for their existing dispensers whilst they make arrangements to install new dispensers in line with the new framework.
The extension value is up to a maximum of circa £450,000 ie 32% increase of the original contract. Although given this short extension aligns with the commencement of the new framework, it is anticipated that this full additional expenditure will not be utilized.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
This one-month extension and additional expenditure (32% of the original contact value) will allow a short implementation to allow schools to transition to the new product ranges. This action is been taken due to delays in awarding the new framework, due to product verification stage being re-run as two products failed the verification stage. The Authority could not have reasonably foreseen tenderers failure to provide samples which fully met the technical specification. This extension is required to allow schools to continue to procure the required paper products for their existing dispensers whilst they make arrangements to install new dispensers in line with the new framework.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £2,879,300
Total contract value after the modifications
Value excluding VAT: £3,329,200