Section one: Contracting authority
one.1) Name and addresses
Agriculture & Horticulture Development Board
Stoneleigh Park
Kenilworth
CV8 2TL
Contact
Julia Burger
Telephone
+44 2476692051
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://defra.bravosolution.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://defra.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://defra.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Agriculture & Horticulture
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply of Library Subscription Services
Reference number
2022-561
two.1.2) Main CPV code
- 79800000 - Printing and related services
two.1.3) Type of contract
Services
two.1.4) Short description
The Library and Information Service supports all divisions across at AHDB and provides stakeholders with current books (Print and e-books), journal subscriptions (both online and print), document supply, British Library and Legal Deposit Libraries requests and other materials. In addition, it funds the development and maintenance of a digital repository and archive collection.
The Library and Information Service saves AHDB staff time and money, centralising resources and helping keep staff up to date with new developments in the industry. The purpose is to provide a relevant and cost-effective information service to AHDB divisions to support them in making our industry more competitive and sustainable, by promulgating factual, evidence-based advice and information.
Aim:
AHDB are looking to appoint a sole supplier to provide a reliable and effective Subscription Agent Service that would cater for our needs in library service at AHDB.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 22000000 - Printed matter and related products
- 22200000 - Newspapers, journals, periodicals and magazines
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Library and Information Service supports all divisions across at AHDB and provides stakeholders with current books (Print and e-books), journal subscriptions (both online and print), document supply, British Library and Legal Deposit Libraries requests and other materials. In addition, it funds the development and maintenance of a digital repository and archive collection.
The Library and Information Service saves AHDB staff time and money, centralising resources and helping keep staff up to date with new developments in the industry. The purpose is to provide a relevant and cost-effective information service to AHDB divisions to support them in making our industry more competitive and sustainable, by promulgating factual, evidence-based advice and information.
Aim:
AHDB are looking to appoint a sole supplier to provide a reliable and effective Subscription Agent Service that would cater for our needs in library service at AHDB.
AHDB expect the supplier to assign a dedicated Account manager and be able to provide an online portal.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 March 2023
End date
31 March 2025
This contract is subject to renewal
Yes
Description of renewals
Contract period 01/03/2023 – 31/03/2025 with the option to extend for a further 3 x 12-month periods
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
30 November 2022
Local time
12:00pm
Changed to:
Date
6 December 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
30 November 2022
Local time
12:00pm
Information about authorised persons and opening procedure
Procurement Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: September 2027
six.3) Additional information
Suppliers Instructions How to Express Interest in this Tender and respond to the opportunity
1. Register your company on the eSourcing portal (this is only required once)
Browse to the eSourcing Portal: https://defra.bravosolution.co.uk and click the link to register Accept the terms and conditions and click ‘continue’
Enter your correct business and user details - Note the username you chose and click ‘Save’ when complete
You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
Login to the portal with the username/password
Click the ITTs Open To All Suppliers’ link. (These Invitations to Tender open to any registered supplier) - Click on the relevant ITT to access the content.
Click the ‘Express Interest’ button at the top of the page.
This will move the ITT into your ‘My ITTs’ page. (This is a secure area reserved for your projects only) You can now access any attachments by clicking ‘Buyer Attachments’ in the ‘ITT Details’ box
3. Responding to the tender
Click ‘My Response’ under ‘ITT Details’, you can choose to ‘Create Response’ or to ‘Decline to Respond’ (please give a reason if declining)
You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT
There may be a mixture of online and offline actions for you to perform (there is detailed online help available) You must then submit your reply using the ‘Submit Response’ button at the top of the page. If you require any further assistance please consult the online help.
six.4) Procedures for review
six.4.1) Review body
Defra
Nobel House
London
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
Agriculture & Horticulture Development Board
Kenilworth
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Defra
Nobel House
London
Country
United Kingdom