Section one: Contracting authority/entity
one.1) Name and addresses
University of Strathclyde
40 George Street, Procurement Department
Glasgow
G1 1QE
Contact
Kenneth Carlin, Senior Procurement Specialist
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00113
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Carrier Chillers Maintenance Measured Term Contract (MTC)
Reference number
UOS-21202-2021
two.1.2) Main CPV code
- 50730000 - Repair and maintenance services of cooler groups
two.1.3) Type of contract
Services
two.1.4) Short description
This Voluntary Ex-Ante Transparency (VEAT) notice relates to a project to establish an agreement for the Provision of a Carrier Chillers Maintenance Measured Term Contract (MTC) at the University of Strathclyde.
The estimated value of the Contract across a 48-month period is GBP 94,840.20, exclusive of VAT. Please note, although the estimated value of this Contract is below the GPA/OJEU threshold for Services, the University has decided to publish this VEAT notice for transparency purposes.
It is anticipated that the contract duration will be for an initial 24-month period, with the option to extend for up to an additional two 12-month periods. The Contract is anticipated to commence on the 13 December 2021.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £94,840.20
two.2) Description
two.2.2) Additional CPV code(s)
- 50730000 - Repair and maintenance services of cooler groups
- 42500000 - Cooling and ventilation equipment
- 45331230 - Installation work of cooling equipment
- 31141000 - Water coolers
- 31161200 - Gas cooling systems
- 31161600 - Stator cooling water systems
- 42113130 - Condenser air-cooling systems
- 42122160 - Cooling pumps
- 42122161 - Cooling-water pumps
- 42152100 - Reactor-cooling systems
- 42943300 - Immersion coolers
- 42943500 - Recirculating coolers
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
Main site or place of performance
University of Strathclyde.
two.2.4) Description of the procurement
This Contract will include, but will not be limited to;
- maintaining Carrier chillers to the manufacturer's specification;
- providing a 24-hour call out service;
- providing engineers that are suitably qualified, and have experience/familiarity with all Carrier chillers;
- having full access rights to Carrier software for monitoring purposes;
- having an awareness of software updates, and being in a position to update software versions during maintenance visits; and
- providing data trace on CCN (Carrier Control Network) on run load conditions.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
A Prior Information Notice (PIN) was published via Public Contracts Scotland (PCS) on 18 August 2021, with a request for interested parties to register their interest no later than 12 noon on 03 September 2021. 11 companies noted an interest by this specified closing date, and as part of market engagement for this opportunity, a questionnaire was issued to those same suppliers. The University has found that based on all questionnaire responses received, only 1 company (Toshiba Carrier UK Ltd (03723803)) can fulfill the requirements set out under the Prior Information Notice (PIN).
As such, the University's requirement falls under the circumstances set out under The Public Contracts (Scotland) Regulations (2016), Regulation 6 - Circumstances in which a contract can be awarded without competition; - (1) A contracting authority may award a public contract without seeking offers in relation to the proposed contract - (b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons - (ii) competition is absent for technical reasons.
Therefore it has been determined that the appropriate route to market for this requirement is the use of the negotiated procedure without prior publication in accordance with The Public Contracts (Scotland) Regulations 2015, Regulation 33 – Use of the Negotiated Procedure without Prior Publication; - (1) A contracting authority may award a public contract following negotiated procedure without prior publication of a contract notice or prior information notice in any of the following cases - b) where the works, supplies or services can be supplied only by a particular economic operator for any of the following reasons - (ii) competition is absent for technical reasons.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-020175
Section five. Award of contract/concession
Contract No
UOS-21202-2021
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
25 November 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Toshiba Carrier UK Ltd
Porsham Close, Roborough
Plymouth
PL6 7DB
Country
United Kingdom
NUTS code
- UK - United Kingdom
National registration number
03723803
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £94,840.20
Section six. Complementary information
six.3) Additional information
In line with 72 - Modification of Contracts During their Term, of the Public Contracts (Scotland) Regulations 2015, this Contract may be modified without a new procurement procedure in accordance with this Part in some cases.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=675018.
(SC Ref:675018)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
1 Carlton Place
Glasgow
G5 9DA
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contract (Scotland) Regulations 2015 (SSI2015/446) (as amended) may bring proceedings to the Sheriff Court or the Court of Session.