Section one: Contracting authority
one.1) Name and addresses
The Royal Incorporation of Architects in Scotland (RIAS)
15 Rutland Square
Edinburgh
EH1 2BE
Telephone
+44 1312297545
Fax
+44 1312282188
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17743
one.1) Name and addresses
Timespan
Helmsdale Heritage and Arts Society (“Timespan”), Dunrobin Street
Helmsdale
KW8 6JA
Contact
Giulia Gregnanin
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publicontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publicontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local Agency/Office
one.5) Main activity
Recreation, culture and religion
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Design Competition for Timespan Redevelopment Feasibility Study
two.1.2) Main CPV code
- 71000000 - Architectural, construction, engineering and inspection services
two.1.3) Type of contract
Services
two.1.4) Short description
Timespan finds itself at a pivotal juncture, marked by significant transformation efforts. This moment is critical, requiring a comprehensive revitalisation of our entire building to support our strategic plan for 2025-2028 (see attached). The need for redevelopment stems from our commitment to unlocking Timespan's full potential as a cohesive, sustainable museum and cultural institution.
A feasibility study will inform this transformation, ensuring Timespan evolves into a more accessible, sustainable, and inclusive institution. The study will shape significant changes across both our physical infrastructure and the interpretive narratives that reflect our community's evolving needs and the broader impacts of the climate crisis and the legacies of colonialism and extractivism.
two.1.5) Estimated total value
Value excluding VAT: £30,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45212350 - Buildings of particular historical or architectural interest
- 71000000 - Architectural, construction, engineering and inspection services
- 71200000 - Architectural and related services
- 71210000 - Advisory architectural services
- 71220000 - Architectural design services
- 71221000 - Architectural services for buildings
- 71222000 - Architectural services for outdoor areas
- 71223000 - Architectural services for building extensions
- 71241000 - Feasibility study, advisory service, analysis
- 79314000 - Feasibility study
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Helmsdale
two.2.4) Description of the procurement
Timespan intends to appoint an architect-led design team to provide the design services required to review the current material and progress a Feasibility Study.
A Feasibility Study for Timespan’s building will guide our future strategic investment into the building and narratives presented. This study will produce a comprehensive report, detailing designs and costs to RIBA Stage 1. Aligned with Timespan’s mission to use arts, heritage, digital technologies, education, wellbeing, and community building as catalysts for political, social, cultural, environmental, and communal change, the feasibility study will prioritise sustainability, accessibility, and community involvement. Through collaboration with architects, communities, youth partners, and experts, we aim to develop a sustainable design, accurate costing, and a resilient project plan. Our goal is to enhance the vision and resilience of our facility, ensuring it remains a vibrant and inclusive community asset for the future.
Due to the grant funded nature of the project, the contract for services may pause or end after the completion of any RIBA stage.
Timespan intends to instruct to RIBA Stage 1 completion initially, with a planned start date for design team appointment for the project late 2024, with completion of the feasibility study in July 2025 and a contract start on site after a fundraising campaign in circa summer 2027.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £30,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Timespan invites Expressions of Interest from architects, architectural practices and design teams who can demonstrate and illustrate the following expertise:
● Experience of working on the refurbishment and extension of buildings.
● Experience of integrating zero carbon technologies and energy management strategies in the delivery of building refurbishment projects.
● Experience of working with clients in the cultural sector.
● Experience of working in consultation with communities.
● Experience of working on projects largely funded by public grant.
● Experience of working collaboratively with other architects, engineers or industry professionals.
● Experience of delivering projects in rural context.
● Experience of working on conservation led projects
● That the practice has sufficient resources to undertake the work in the proposed timescales.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Suppliers must be RIAS and/or RIBA Accredited Architectural Practices
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
21 October 2024
Local time
5:00pm
Changed to:
Date
23 October 2024
Local time
5:00pm
See the change notice.
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 October 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=778022.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:778022)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=778022
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sheriff Court
Edinburgh
Country
United Kingdom