Section one: Contracting authority
one.1) Name and addresses
Devon County Council
County Hall, Topsham Road
Exeter
EX2 4QD
Contact
Mrs Tracey White
Telephone
+44 1392383000
Country
United Kingdom
Region code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
Plymouth City Council
Ballard House, West Hoe Road,
Plymouth
PL1 3BJ
Country
United Kingdom
Region code
UKK41 - Plymouth
Internet address(es)
Main address
one.1) Name and addresses
Torbay Council
Town Hall, Castle Circus
Torquay
TQ1 3DR
procurement.team@torbay.gov.uk
Country
United Kingdom
Region code
UKK42 - Torbay
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CP2276-22 Road Weather Data Bureau Service for Devon Consortium (Devon County Council, Torbay Council and Plymouth City Council)
Reference number
DN634108
two.1.2) Main CPV code
- 72313000 - Data capture services
two.1.3) Type of contract
Services
two.1.4) Short description
Devon County Council (DCC), on behalf of the Devon Consortium, currently comprising Devon County Council, Torbay Council (TC) and Plymouth City Council (PCC), require a Road Weather Data Bureau Service so that they can deliver an effective and efficient Winter Service and Highway Maintenance function, reacting in a timely and appropriate fashion to any hazards that may be presented to highway users, in winter and support Highway Maintenance activities in the summer.
DCC currently has a network of 33 road weather stations, whilst Torbay Council has one and Plymouth City Council has three and has a reciprocal agreement to access weather stations from adjacent highways authorities. The weather stations are currently a combination of Vaisala (ROSA and later) and Findlay Irvine (Mk6 and later) supplied equipment, fitted with a range of meteorological and road sensors, and a number have the ability to transmit images.
Data is also received from a forecast provider. The primary aim of this procurement is to ensure that both actual and forecast data are integrated into visualization software which is accessible through web browsers.
two.1.5) Estimated total value
Value excluding VAT: £160,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71351600 - Weather-forecasting services
two.2.3) Place of performance
NUTS codes
- UKK - South West (England)
two.2.4) Description of the procurement
The Devon Consortium will access the bureau service as if one customer, but the individual logins shall provide suitable configuration to each separate Authorities requirement. All data shall be freely made available across Devon Consortium.
Devon also has a control room where this information is monitored 24 hours a day, 7 days a week throughout the year, to support the winter service and a proportion of the data is monitored through the summer, to aid decisions on weather and temperature dependent highway maintenance activities. The control room is generally single staffed out of hours and data is accessed via the internet, this data is also accessed by staff across the county who are on duty both in and out of hours, at work and at other locations including home.
This is a business-critical service, resilience is vital, as timely data is used to monitor the road temperatures and state and determine if any change is required to the winter action and to maintain records for future use. This is fundamental to the Authority’s legal defence of winter claims and the delivery of some statutory duties.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 65
Price - Weighting: 35
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Option to extend 2 x 24 months (maximum term of eight years) at the discretion of Devon Procurement Service.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
18 November 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royal Courts of Justice, The Strand,
LONDON
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom