Section one: Contracting authority
one.1) Name and addresses
University of Dundee
Nethergate
Dundee
DD1 4HN
Contact
Annemarie Hannaway
Telephone
+44 1382386812
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00105
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SLS Annual Symposium
Reference number
UoD-PF021-TC-2022
two.1.2) Main CPV code
- 55120000 - Hotel meeting and conference services
two.1.3) Type of contract
Services
two.1.4) Short description
The School of Life Sciences at the University of Dundee wishes to enter into a contract with a suitable venue to host their Annual Symposium event.
two.1.5) Estimated total value
Value excluding VAT: £260,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 55120000 - Hotel meeting and conference services
- 55110000 - Hotel accommodation services
- 55100000 - Hotel services
- 55130000 - Other hotel services
- 55000000 - Hotel, restaurant and retail trade services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Tayside
two.2.4) Description of the procurement
The School of Life Sciences at the University of Dundee is one of the leading Universities in Europe for research in Life Sciences. In previous years the School has held an annual symposium which provides an opportunity for researchers to get an overview of the research projects taking place across the Divisions and develop valuable collaborations. The Symposium will be held over a two-day period with the next event scheduled to take place in March 2023. The University wish to ensure best value by entering into a contract with a suitable venue to host the event.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Contract duration will be for a term period of 4 years consisting of 2 years initial contract duration with an option to extend for a further 1 + 1 years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
The bidder must provide yearly (specific) turnover for the previous 3 fiscal years in Hosting of events with associated services and accommodation.
The Bidder must already have or can commit to obtain, prior to the commencement of the contract, the following minimum levels of Insurance cover:
Employer's (Compulsory) Liability Insurance 5 million GBP
Public Liability 10 million GBP
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
18 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
18 November 2022
Local time
12:00pm
Place
Dundee
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: August 2026
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Relevant Examples - bidders must provide examples of events hosted similar in scope and size as described in the Invitation to Tender (ITT) document section 2. Specification (Minimum Requirements)
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=708315.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:708315)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=708315
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court
Sheriff Court House, 6 West Bell Street
Dundee
DD1 9AD
Country
United Kingdom