Section one: Contracting authority
one.1) Name and addresses
Forestry and Land Scotland
Great Glen House, Leachkin Road
Inverness
IV3 8NW
Procurement@forestryandland.gov.scot
Telephone
+44 3000676000
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.forestryandland.gov.scot
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30371
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Transformation of Legacy Finance, Purchase-To-Pay, and Business Planning Systems
Reference number
C0212
two.1.2) Main CPV code
- 72210000 - Programming services of packaged software products
two.1.3) Type of contract
Services
two.1.4) Short description
Forestry and Land Scotland (FLS) are looking to procure a cloud solution and implementation services to replace the organisation’s current legacy Finance, Purchase to Pay, and Business Planning systems.
In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS’s HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems.
There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party.
Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS’s requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,472,135.73
two.2) Description
two.2.2) Additional CPV code(s)
- 48451000 - Enterprise resource planning software package
- 72212451 - Enterprise resource planning software development services
- 48440000 - Financial analysis and accounting software package
- 48443000 - Accounting software package
- 48441000 - Financial analysis software package
- 48442000 - Financial systems software package
- 77000000 - Agricultural, forestry, horticultural, aquacultural and apicultural services
- 72263000 - Software implementation services
- 48000000 - Software package and information systems
- 30196000 - Planning systems
- 48490000 - Procurement software package
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The purpose of this procurement is to implement a modern, integrated, modular, enterprise system with a centralised database that has the ability to support FLS’ finance, purchase to pay and business planning processes. It must be able to integrate with 3rd party systems, operate in real-time, provide meaningful management information and have a consistent look and feel across all business modules.
The solution will provide the foundation for Digital Transformation across FLS and the delivery of the FLS draft Digital Strategy.
The contract will be subject to Community Benefits and support FLS to meet their requirements of the Climate Change (Duties of Public Bodies: Reporting Requirements) (Scotland) Amendment Order 2020 and the sustainability targets.
The estimated value of this procurement is circa 4.5M GBP - 6M GBP
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: Yes
Description of options
In addition to the above-noted core solution and related services, FLS may require the provision of certain optional solutions and services and/or additional solutions and services relating to FLS’s HR and Payroll systems, which optional or additional solutions and/or services would be required to provide FLS with seamless data flow between its HR and Payroll systems and its Finance, Purchase to Pay and Business Planning systems.
There is no obligation on FLS to require the provision of any such optional or additional solutions and/or services by the successful tenderer, nor on bidders to provide these, and FLS shall be entitled at its discretion to procure any solutions and/or services that are the same as or similar to the optional or additional solutions and/or services from any third party.
Further detail in relation to the specification of the above-noted core solution and related services and the optional or additional solutions and/or services and FLS’s requirements in relation thereto will be contained in the procurement documents relative to this contract opportunity.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-009282
Section five. Award of contract
Contract No
C0212
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 September 2023
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 7
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mastek Systems Company Ltd
429-433 Pinner Road
Harrow
HA1 4HN
Telephone
+44 7532761637
Country
United Kingdom
NUTS code
- UKI74 - Harrow and Hillingdon
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £2,472,135.73
Section six. Complementary information
six.3) Additional information
Scoring Methodology 0-4 will be used to evaluate the technical ability of the SPD. Further detailed description has been inserted in the SPD Instruction to Bidders Document.
The Instruction to Bidders Document can be found in the additional attachment folder located on Public Contract Scotland - Tender.
The Scottish Government's Supplier Journey website will guide you through the process of bidding for public sector goods and services, available here: https://www.supplierjourney.scot/
The Supplier Developer Programme is available to assist Suppliers with public procurement including training events: https://www.sdpscotland.co.uk/region/public-bodies-forestry-commission/
The Buyer Help and Guidance on PCS-T here:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/web/buyerhelp.html
(SC Ref:744588)
six.4) Procedures for review
six.4.1) Review body
Court of Session
Parliament House, Parliament Square
Edinburgh
EH1 1RQ
supreme.courts@scotcourts.gov.uk
Telephone
+44 1312252595
Country
United Kingdom