Section one: Contracting authority
one.1) Name and addresses
National Services Scotland
Gyle Square (NSS Head Office), 1 South Gyle Crescent
Edinburgh
FK117AL
Contact
John Gavin
Telephone
+44 1698794410
Country
United Kingdom
NUTS code
UKM - Scotland
Internet address(es)
Main address
http://www.nss.nhs.scot/browse/procurement-and-logistics
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA11883
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Imaging Services
Reference number
NP16923
two.1.2) Main CPV code
- 85150000 - Medical imaging services
two.1.3) Type of contract
Services
two.1.4) Short description
This Framework Agreement is for the provision of mobile, relocatable and static diagnostic imaging
services(note; services may include equipment or staff and equipment) which may facilitate (but is not limited
to); CT, MR, angiography (including Cath Labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography
and bone densitometry.
two.1.5) Estimated total value
Value excluding VAT: £30,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
2
two.2) Description
two.2.1) Title
Mobile and Relocatable Diagnostic Imaging Services — Staffed
Lot No
1
two.2.2) Additional CPV code(s)
- 33113000 - Magnetic resonance imaging equipment
- 33111800 - Diagnostic X-ray system
- 33111600 - Radiography devices
- 33111620 - Gamma cameras
- 33182400 - Cardiac X-ray system
- 33115100 - CT scanners
- 33115000 - Tomography devices
- 85150000 - Medical imaging services
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The provision of imaging services within a mobile or relocatable (vehicular, modular, demountable or
relocatable) unit, (note; services will include staff and equipment) which may include, but is not limited to; CT,
MR, angiography (including cath labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography and
bone densitometry. The service within this lot is to enable the capture of diagnostic images and the provision
of patient care. Bidders must be able to provide at least one member of staff (including radiographers and any
clinical support staff) who must be skilled and fully qualified.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Mobile and Relocatable Diagnostic Imaging Services — Un-Staffed
Lot No
2
two.2.2) Additional CPV code(s)
- 85150000 - Medical imaging services
- 33113000 - Magnetic resonance imaging equipment
- 33182400 - Cardiac X-ray system
- 33111800 - Diagnostic X-ray system
- 33111620 - Gamma cameras
- 33111500 - Dental X-ray
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
two.2.4) Description of the procurement
The provision of imaging services within a mobile or relocatable (vehicular, modular, demountable or
relocatable) unit, (note; services will be for the provision of equipment only) which may include, but is not limited
to; CT, MR, angiography (including cath labs), X-Ray, Ultrasound, PET/CT, nuclear medicine, mammography
and bone densitometry. The service within this lot is to enable the capture of diagnostic images and the
provision of patient care. The service provision within this lot is unstaffed
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Cost criterion - Name: Cost / Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Economic operators may be excluded from this competition if they are in breach of any of the situations referred
to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any
subsequently awarded contract, the types of insurance indicated below.
Employer's (compulsory) liability insurance = 5 000 000 GBP,
Public liability insurance = 5 000 000 GBP,
Professional indemnity insurance = 2 000 000 GBP,
Product liability insurance = 5 000 000 GBP.
three.1.2) Economic and financial standing
Minimum level(s) of standards possibly required
All candidates will be required to provide a statement, covering the 3 previous financial years including the
overall turnover of the candidate and the turnover in respect of the activities which are of a similar type to the
subject matter of this notice.
Where the potential framework participant is unable for a valid reason to provide the information required, the
authority may accept such other information provided by the potential framework participant as the authority
considers appropriate
three.1.3) Technical and professional ability
List and brief description of selection criteria
Suppliers responses will be completed within the ITT with the use of the open procedure and exclusion based
on inability to demonstrate ability to service NHSS requirements satisfactorily.
Minimum level(s) of standards possibly required
(i) mandatory requirement for each potential framework participant to operate to ISO13485:2003
orISO9001:2001 or equivalent
(ii) mandatory requirement for each potential framework participant to be able to supply capacity on either a
mobile or static equipment at point of tender for at least one modality that meets the clinical specifications;
(iii) mandatory requirement that any staff provided meet the minimum requirements set out in the tender
documents.
(iv) mandatory requirements that uptime of systems to be 100 % with the Health Board credited with time in lieu
for any downtime occurring in a contracted period or provided with a pro-rata refund;
(v) mandatory requirement that each potential framework participant agrees to work within relevant industry
guidelines, as set out in the tender documents;
(vi) mandatory requirement that each potential framework participant agreed to meet minimum standards for IT
security and handling of patient identifiable information, as set out in the tender documents;
(vii) mandatory requirement that suppliers must provide evidence and details of Standard Operating Procedures,
as set out in the tender documents;
(viii) mandatory requirement — agree to the RPA/Safety requirements as set out in the ITT;
(ix) mandatory requirement — cleaning and decontamination of all equipment and premises must comply with
HEI & HAI guidance;
(x) mandatory requirement — must be able to burn images to DVD.
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 20
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
13 November 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Additional information:
This Framework Agreement will apply to:
— Golden Jubilee Hospital (National Waiting Times Centre Board),
— NHS 24,
— NHS Ayrshire and Arran,
— NHS Borders,
— NHS Dumfries and Galloway,
— NHS Education of Scotland,
— NHS Fife,
— NHS Forth Valley,
— NHS Grampian,
— NHS Greater Glasgow and Clyde,
— NHS Health Scotland,
— NHS Highland,
— NHS Lanarkshire,
— NHS Lothian,
— NHS Orkney,
— Healthcare Improvement Scotland,
— NHS Shetland,
— NHS Tayside,
— Scottish Ambulance Services,
— The Common Services Agency for the Scottish Health Service,
— The State Hospitals for Scotland.
Scottish Hospices and the following further authorities: Scottish Further Education Colleges and Higher
Education Institutions and members of Advanced Procurement for Universities and Colleges (APUC Ltd).
The Common Services Agency (more commonly known as National Services Scotland) (‘the Authority’)acting
through its division Procurement, Commissioning and Facilities, is undertaking this procurement on behalf of
all entities constituted pursuant to the National Health Service (Scotland) Act 1978, (i.e. Authority or other NHS
Organisation established pursuant to the NHS (Scotland) Act 1978), any integrated Join Boards established
pursuant to the new Public Bodies (Joint Working) Scotland Act 2014
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24785. For more information
see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24785. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
It is a mandatory requirement that potential framework participants agree to support the concept, provision and ongoing development of
community benefits provision in relation to this framework.
Potential framework participants are required to agree to this mandatory requirement. They are also requested to provide a brief summary
of the community benefits that have recently been delivered within NHS Scotland, if at all, and also what impact and outcomes these have
achieved.
Potential framework participants are required to summarise any proposed community benefits that will be developed and delivered as part
of this contract is successful, or, alternatively potential framework participants confirm they will engage with the NHS Scotland’s
Community Benefit Gateway( CBG ). This gateway, developed through requests from suppliers seeking opportunities to support the
delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free
and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be
used for tracking and reporting and is approved compliant route to the realisation of community benefits.
For further information please visit -
(SC Ref:746524)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court House
27 Chambers Street
Edinburgh
EH1 1LB
Telephone
+44 1312252525
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Authority will notify economic operators who submitted a tender or (where no deselection notification has previously been made)
applied to be selected to tender, of its decision to award the framework agreement which notification will contain among other information,
a summary of the reasons why the economic operators was unsuccessful. The notification will incorporate a ‘standstill period’ of a
minimum of 10 clear calendar days (or a minimum of 15 if the communication method used is not electronic) between the date on which
the Authority dispatches the notice(s) and the date on which the Authority proposes to conclude the relevant framework agreement. The
bringing of court proceedings against the Authority during the standstill period will automatically continue the prohibition on entering into
the framework agreement until the court proceedings are determined, discontinued or disposed of, or the court, by interim order, brings to
an end the prohibition. The remedies that may be awarded by the courts before the framework agreement has been entered into include the
setting aside of the decision to award the framework agreement to the winning tenderer(s). The bringing of court proceedings against the
Authority after the framework agreement has been entered into will not affect the framework agreement unless grounds for the imposition
of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise, the remedies that may be
awarded by the courts where the framework agreement has been entered into are limited to the award of damages.