Section one: Contracting authority
one.1) Name and addresses
University of Chichester Academy Trust
Bognor Regis
PO21 1HR
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 7970661087
Country
United Kingdom
Region code
UKJ2 - Surrey, East and West Sussex
Companies House
08595545
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.unicat.org.uk/news-3/procurement
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
University of Chichester Academy Trust - Reprographics Partner
two.1.2) Main CPV code
- 79520000 - Reprographic services
two.1.3) Type of contract
Services
two.1.4) Short description
The companies identified from these shortlisting questions to move to Stage 2 will also receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• Provision of a range of multi-functional printing devices to all the schools and the central office
• An installation and commissioning service for each device
• A handover and training service
• A uniform maintenance service for any of the schools who have MFD's across the Trust
• An automated service that addresses all consumable needs
• A service that includes appropriate print management software
• A service that ethically disposes of equipment as necessary
• A full service level agreement
• Relevant monitoring, management and reporting
• A single technical interface to the Trust outsourced ICT Team
• Technical interface into the Trusts Managed Service Partner (Note: All MFD delivery will be carried out through this contract and chosen partner).
• Value added services.
The Trust currently has 29 devices.
Total copying PA is circa 5.4m PA or which 3.4m is mono and 1.9m colour
two.1.5) Estimated total value
Value excluding VAT: £900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30121100 - Photocopiers
- 30121200 - Photocopying equipment
- 30121300 - Reproduction equipment
- 30121400 - Duplicating machines
- 30125000 - Parts and accessories of photocopying apparatus
- 30200000 - Computer equipment and supplies
- 48311000 - Document management software package
- 66114000 - Financial leasing services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UKJ2 - Surrey, East and West Sussex
Main site or place of performance
Bognor Regis
two.2.4) Description of the procurement
The companies identified from these shortlisting questions to move to Stage 2 will also receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• Provision of a range of multi-functional printing devices to all the schools and the central office
• An installation and commissioning service for each device
• A handover and training service
• A uniform maintenance service for any of the schools who have MFD's across the Trust
• An automated service that addresses all consumable needs
• A service that includes appropriate print management software
• A service that ethically disposes of equipment as necessary
• A full service level agreement
• Relevant monitoring, management and reporting
• A single technical interface to the Trust outsourced ICT Team
• Technical interface into the Trusts Managed Service Partner (Note: All MFD delivery will be carried out through this contract and chosen partner).
• Value added services.
The Trust currently has 29 devices.
Total copying PA is circa 5.4m PA or which 3.4m is mono and 1.9m colour
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 October 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
28 October 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Chichester Academy Trust
Bognor Regis
Country
United Kingdom