Section one: Contracting authority
one.1) Name and addresses
Aberdeen City Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
CPSSprocurement@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeencity.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00231
one.1) Name and addresses
Aberdeenshire Council
Woodhill House, Westburn Road
Aberdeen
AB16 5GB
cpssprocurement@aberdeencity.gov.uk
Telephone
+44 1467539600
Country
United Kingdom
NUTS code
UKM50 - Aberdeen City and Aberdeenshire
Internet address(es)
Main address
http://www.aberdeenshire.gov.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00232
one.1) Name and addresses
The Highland Council
Glenurquhart Road
Inverness
IV3 5BX
cpssprocurement@aberdeencity.gov.uk
Telephone
+44 1463702386
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00045
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of National Assistance Funeral Services
Reference number
CRN00037088, CRN00037090, HC/CPL/EH/2024
two.1.2) Main CPV code
- 98371000 - Funeral services
two.1.3) Type of contract
Services
two.1.4) Short description
Aberdeen City Council, Aberdeenshire Council and The Highland Council wish to appoint Funeral Directors to carry out national assistance funerals under section 87 of the Burial and Cremation (Scotland) Act 2016 or relevant legislation as appropriate.
This is a collaborative tendering exercise between Aberdeen City Council, Aberdeenshire Council and The Highland Council. Tenderers are invited to apply for one or more Council(s). Regional lotting has also been applied and tenderers can apply for one or more region(s) within a Council area. Aberdeen City Council, Aberdeenshire Council and The Highland Council reserve the right to award separate contracts for each lot.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 2.1: Aberdeenshire Council – Banff and Buchan
Lot No
2
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Banff and Buchan
two.2.4) Description of the procurement
Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Banff and Buchan region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1: Aberdeen City Council – All Regions
Lot No
1
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Aberdeen City
two.2.4) Description of the procurement
Aberdeen City Council wish to appoint a Funeral Director to carry out national assistance funerals within the Aberdeen City Council region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2.2: Aberdeenshire Council – Buchan
Lot No
3
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Buchan
two.2.4) Description of the procurement
Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Buchan region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2.3: Aberdeenshire Council – Formartine
Lot No
4
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Formartine
two.2.4) Description of the procurement
Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Formartine region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2.4: Aberdeenshire Council – Garioch
Lot No
5
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Garioch
two.2.4) Description of the procurement
Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Garioch region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2.5: Aberdeenshire Council – Kincardine and Mearns
Lot No
6
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Kincardine and Mearns
two.2.4) Description of the procurement
Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Kincardine and Mearns region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 2.6: Aberdeenshire Council – Marr
Lot No
7
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKM50 - Aberdeen City and Aberdeenshire
Main site or place of performance
Marr
two.2.4) Description of the procurement
Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Marr region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.1: The Highland Council – Inverness
Lot No
8
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Inverness
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Inverness region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.2: The Highland Council – Nairn
Lot No
9
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Nairn
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Nairn region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.3: The Highland Council – Caithness
Lot No
10
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Caithness
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Caithness region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.4: The Highland Council – Ross and Cromarty
Lot No
11
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Ross and Cromarty
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Ross and Cromarty region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.5: The Highland Council – Skye and Lochalsh
Lot No
12
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Skye and Lochalsh
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Skye and Lochalsh region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.6: The Highland Council – Lochaber
Lot No
13
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Lochaber
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Lochaber region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.7: The Highland Council – Badenoch and Strathspey
Lot No
14
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Badenoch and Strathspey
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Badenoch and Strathspey region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3.8: The Highland Council – Sutherland
Lot No
15
two.2.2) Additional CPV code(s)
- 98371000 - Funeral services
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
Sutherland
two.2.4) Description of the procurement
The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Sutherland region.
two.2.5) Award criteria
Quality criterion - Name: Quality - as per documents / Weighting: 20
Price - Weighting: 80
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
Possibility to extend for additional 12 months maximum.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
SPD Question 4A.1a. The bidder is enrolled in the relevant national professional or trade registers kept in country of its establishment.
The successful Tenderer must maintain continued membership of a Trade organisation (National Association of Funeral Directors or the National Society of Allied and Independent Funeral Directors or Equivalent) throughout the period of the Contract.
Please confirm your registration as per the above and provide evidence within the SPD.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
14 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=777533.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:777533)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=777533
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court and Justice of the Peace Court
Castle Street
Aberdeen
AB10 1WP
Country
United Kingdom