Section one: Contracting authority
one.1) Name and addresses
West Lothian Council
West Lothian Civic Centre, Howden South Road, Livingston EH54 6FF
Livingston
EH54 6FF
Contact
Catriona Peden
catriona.peden@westlothian.gov.uk
Telephone
+44 1506283312
Fax
+44 1506281325
Country
United Kingdom
NUTS code
UKM78 - West Lothian
Internet address(es)
Main address
http://www.westlothian.gov.uk/article/2468/Contract-Opportunities
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00140
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WLC - TMC for Mechanical Plant; Installation, Repairs & Servicing
Reference number
CC11671
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
West Lothian Council award a suitably experienced and competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties.
Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties.
Work will comprise but not necessarily be limited to reactive repairs, including emergency and out of hours attendance, to heating and hot water systems to ensure that they are operational, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems
The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units.
BMS installation, integration, and management will also form part of the contract.
A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £5,000,000
two.2) Description
two.2.2) Additional CPV code(s)
- 51120000 - Installation services of mechanical equipment
- 51100000 - Installation services of electrical and mechanical equipment
- 43300000 - Construction machinery and equipment
- 43320000 - Construction equipment
- 44190000 - Miscellaneous construction materials
- 44192000 - Other miscellaneous construction materials
- 45000000 - Construction work
- 45210000 - Building construction work
two.2.3) Place of performance
NUTS codes
- UKM78 - West Lothian
Main site or place of performance
Within the geographical area of West Lothian Council
two.2.4) Description of the procurement
West Lothian Council award a suitably experienced and competent Term Maintenance Contractor to undertake minor works, repairs, replacements and servicing of the heating systems and plant within its Non-Housing properties.
Work will be in occupied and operational Schools and Educational establishments as well as Care Homes, Partnership Centres, Libraries, Offices, Community Centres, TNRP (Tenanted Non Residential Properties such as industrial units and shops) as well as other Commercial type properties.
Work will comprise but not necessarily be limited to reactive repairs, including emergency and out of hours attendance, to heating and hot water systems to ensure that they are operational, replacing heating and hot water components and pipework, heat emitters and boilers, high level radiant heaters, pumps and other associated parts of heating systems
The contract will be to provide a complete package of servicing of all boiler plant comprising, natural gas, LPG, and oil fired boilers ranging from 15Kw units up to and including 900Kw units. Servicing repairs and replacements will also include for Air Source and Ground Source units, Air Handling Units and CHP units.
BMS installation, integration, and management will also form part of the contract.
A requirement for interested contractors is that they must not sub-contract more than thirty percent of the works. It should be noted this is not an FM style contract and contractors will be expected to have sufficient in-house, directly employed, qualified and competent staff, to undertake the requirements of this contract.
two.2.5) Award criteria
Quality criterion - Name: Technical Skills / Weighting: 10
Quality criterion - Name: Works Management / Weighting: 10
Quality criterion - Name: Asbestos / Weighting: 8
Quality criterion - Name: Workforce Matters / Weighting: 2
Price - Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
Council properties list may alter as properties may be added or removed during the course of the contract
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Re: SPD Q3D.1, 3D.2 & 3D.3 Bidders to answer these on Environmental, social & labour law in relation to compliance with regulations covering Scotland & UK.
Police Scotland will be consulted with regards to Serious & Organised Crime checks. Any links to this type of activity may cause your tender to be rejected. Re: SPD Q2B, complete information for all company directors, using home address.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-001588
Section five. Award of contract
Contract No
CC11671
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
23 June 2022
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Express Heating Co. Ltd
Broughton Market
EDINBURGH
EH3 6NU
Telephone
+44 1315240215
Fax
+44 1315572989
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £5,000,000
five.2.5) Information about subcontracting
The contract is likely to be subcontracted
Value or proportion likely to be subcontracted to third parties
Proportion: 10 %
Section six. Complementary information
six.3) Additional information
Re: SPD Q2B, complete information for all company directors, using home address.
TUPE – The incoming Contractor is responsible for obtaining legal and professional advice about relevant TUPE implications.
CONFIDENTIALITY - All information supplied by the Authority must be treated in confidence and not disclosed to third parties except
insofar as this is necessary to obtain sureties or quotations for the purpose of submitting the tender. All information supplied by you to the
Authority will similarly be treated in confidence except:
(i) for any information required to be disclosed or otherwise provided by the Authority to any person in order to comply with the Freedom of
Information (Scotland) Act 2002 and any codes of practice applicable from time to time relating to access to public authorities’ information.
The Tenderer shall co-operate, facilitate, support and assist the Authority in the provision of this information. In the event the Authority is required to provide information to any person as a result of a request made to it under such Act and/or codes, the Authority shall adhere to the requirements of such Act and/or codes in disclosing information relating to this Agreement, the Project documents and the Contractor.
(ii) that references may be sought from banks, existing or past clients, or other referees submitted by the tenderers;
(iii) for the disclosure of such information with regard to the outcome of the procurement process as may be required to be published in the
Supplement to the Official Journal of the European Union in accordance with EU directives or elsewhere in accordance with the requirements of UK government policy on the disclosure of information relating to government contracts.
(SC Ref:710576)
six.4) Procedures for review
six.4.1) Review body
Livingston Sheriff Court
Howden South Road
Livingston
EH54 6FF
Country
United Kingdom