Section one: Contracting authority
one.1) Name and addresses
Grampian Housing Association Ltd
Huntly House, 74 Huntly Street
ABERDEEN
AB10 1TD
tracy.ord@grampianhousing.co.uk
Telephone
+44 1224202900
Country
United Kingdom
NUTS code
UKM5 - North Eastern Scotland
Internet address(es)
Main address
http://www.grampianhousing.co.uk/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA14462
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of External Audit & Tax Compliance Services
two.1.2) Main CPV code
- 79212100 - Financial auditing services
two.1.3) Type of contract
Services
two.1.4) Short description
The provision of external audit and tax compliance services for the Grampian Group (including consolidated accounts and also accounts for two active subsidiaries). This contract will commence 1 January 2025 for an initial period of three years. This relates to the financial years ending 31 March 2025 through to 31 March 2028. There is also potential for an extension up to a further two years to the contract, at the discretion of the Grampian Group. Tenders are invited from external auditors with experience in the RSL sector. The procurement will follow the single stage, open procedure route.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79212100 - Financial auditing services
two.2.3) Place of performance
NUTS codes
- UKM5 - North Eastern Scotland
two.2.4) Description of the procurement
The contract is to provide external audit and tax compliance services for the Grampian Group and its two active subsidiaries for a period of three years commencing 1 January 2025 (relating to financial years ending 31 March 2025-31 March 2028), with the option to extend up to a further two years at Grampian's discretion.
Tender submissions are invited from suitably qualified and experienced external auditors (see requirements in SPD and associated ITT documentation). The contract will follow the single stage, open procedure with submissions being selected on the basis of their responses contained in the SPD, and scored based on their Quality Method statement and pricing submission. Suppliers will be expected to have the capabiility, capacity, financial and economic standing and relevant sector experience to perform the contract. The contract will be awarded on the basis of Most economically advantageous tender, with specific evaluation criteria detailed within the ITT and contract documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will be awarded for an initial period of three years with the option to extend up to a further two years at Grampian's sole discretion. Renewal will be sought at the end of three years and if applicable, four and five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Grampian Group is using the SPD attached via Section E Global Questions for all Selection criteria. The Criteria on the SPD are pass or fail. You will pass the SPD global questions by completing and meeting all the criteria as set out in the contract notice. If you fail to provide all the required and requested information you will fail the SPD and in turn the tender requirements and you will be disqualified from the tender process.
Bidders must be able to provide examples of relevant experience within the sector that demonstrates that they have the relevant experience to meet the scope of requirements set out in the ITT - Pass or Fail.
Bidders must hold registered auditors accreditations or an equivalent accreditation. Evidence must be provided - Pass or Fail.
If you provide the information requested you will pass the SPD and your Price/Quality submissions will be scored. Failure to provide the information requested will result in a fail and you will be removed from the process.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
Reference to the relevant law, regulation or administrative provision
Bidders must hold registered auditors accreditations or an equivalent accreditation. Evidence must be provided - Pass or Fail.
The successful tenderer will be required to work to the standards and guidelines set out by the Scottish Housing Regulator as set out in its publication, Regulatory Standards of Governance and Financial Management and subsequent guidance issued by that body. As a charity GHA aims to comply with the requirements of the Office of the Scottish Charities Regulator. In addition to this, the work of the external auditor must fully adhere to the standards and guidelines of the professional guidance of external audit complying with the Financial Reporting Council (FRC), ethical standard for auditors, International Standards on Auditing (UK) and applicable law.
three.2.2) Contract performance conditions
Key performance indicators will be agreed prior to contract agreement.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 October 2024
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: January 2028
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=777839.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to the Quality Method Statement (section 4) where you are invited to specify what added value/innovation/community benefits could be provided.
Examples may include but are not restricted to:
- free service provision, seminars, training etc
- potential to offer community benefits to projects which are local to GHA
- pro bono provision
- school placements/work experience etc
(SC Ref:777839)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=777839
six.4) Procedures for review
six.4.1) Review body
Aberdeen Sheriff Court
Justice Street
Aberdeen
Aberdeen
Country
United Kingdom