Section one: Contracting authority
one.1) Name and addresses
New Regent’s College
Nile Street, Hoxton
London
N1 7RD
tenders@litmuspartnership.co.uk
Telephone
+44 1276673880
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
https://www.newregentscollege.co.uk/150/welcome-to-new-regents-college
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://litmustms.co.uk/respond/PE2XTVU445
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
New Regent’s College ~ FM Tender
two.1.2) Main CPV code
- 90910000 - Cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The successful Supplier will be required to provide Soft Facilities Management services for New Regents College
two.1.5) Estimated total value
Value excluding VAT: £112,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKI - London
Main site or place of performance
LONDON
two.2.4) Description of the procurement
New Regent's College is Hackney's vocational college and Pupil Referral Unit. We are a mixed provision for primary aged students through to Year 11 of secondary school.
Our Mission Statement
Our mission statement: 'Learning to Succeed' is designed to encapsulate the work we do. Often the young people who attend New Regent's are at risk of failure. Our aim is to equip them with the skills to be successful. The majority of our learners are with us for a limited period of time before returning to mainstream school or starting at a new school. We aim to help learners overcome their barriers to learning, which may be about improving their behaviour or some other aspects of their learning. There is a strong emphasis on literacy and numeracy especially for our younger students.
The College is looking for a trusted partner, who will self-deliver all of the core Soft FM services, outsourcing only the specialist areas.
The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which delivers the highest levels of service at all times.
A summary of the pertinent points of the project are as follows:
•At present, the delivery of the Soft FM at the College is currently outsourced.
•The full services in scope are:
Soft Services to include:
•Cleaning, Waste and Pest Control
•Security and Building Access Management
•Deliveries
•Ground and Landscape Maintenance
•Health and Safety Management
•Caretaking and Porterage Services
•The annual contract value is £112K
The contract will commence 16th April 2024 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body.
Please see SQ document for more information
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £112,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
16 April 2024
End date
15 April 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 November 2023
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
4 December 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-London:-Cleaning-services./PE2XTVU445" target="_blank">https://litmustms.co.uk/tenders/UK-UK-London:-Cleaning-services./PE2XTVU445
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/PE2XTVU445" target="_blank">https://litmustms.co.uk/respond/PE2XTVU445
GO Reference: GO-2023104-PRO-24111541
six.4) Procedures for review
six.4.1) Review body
New Regent’s College
Nile Street, Hoxton
London
N1 7RD
Country
United Kingdom