Section one: Contracting authority/entity
one.1) Name and addresses
Caerphilly County Borough Council
Penallta House
Hengoed
CF82 7PG
Contact
Rhys James
Telephone
+44 1443863062
Fax
+44 1443863167
Country
United Kingdom
NUTS code
UKL16 - Gwent Valleys
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0272
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
NPS Framework Agreement for the Supply and Distribution of Packaged Food and Beverages
Reference number
NPS-FOOD-0069-16
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.2) Description
two.2.2) Additional CPV code(s)
- 15000000 - Food, beverages, tobacco and related products
two.2.3) Place of performance
NUTS codes
- UKL - Wales
Main site or place of performance
Defined Geographical zones that provide all Wales coverage
two.2.4) Description of the procurement at the time of conclusion of the contract:
This Framework was for the supply and distribution of all Packaged food and beverages. There were 32 geographical zones within the framework with the overall following indicative expenditure values for the initial term of the agreement (4 years):-
GBP 106000000.00 exc vat
Zones =
Zone 1 Blaenau Gwent
Zone 2 Bridgend
Zone 3 Caerphilly
Zone 4 Cardiff
Zone 5 Carmarthenshire
Zone 6 Ceredigion
Zone 7 Conwy
Zone 8 Denbighshire
Zone 9 Flintshire
Zone 10 Gwynedd
Zone 11 Isle Of Anglesey
Zone 12 Merthyr Tydfil
Zone 13 Monmouthshire
Zone 14 Neath Port Talbot
Zone 15 Newport
Zone 16 Pembrokeshire
Zone 17 Powys– North
Zone 18 Powys – South
Zone 19 Rhondda Cynon Taf
Zone 20 City and County of Swansea
Zone 21 Torfaen
Zone 22 Vale of Glamorgan
Zone 23 Wrexham
Zone 24 Abertawe Bro Morgannwg University Health Board
Zone 25 Aneurin Bevan Health Board
Zone 26 Betsi Cadwaladr University Health Board
Zone 27 Cardiff and Vale University Health Board
Zone 28 Cwm Taf Health Board
Zone 29 Hywel Dda Health Board
Zone 30 Powys Teaching Health Board
Zone 31 Velindre NHS Trust
Zone 32 All Wales
The aforementioned Lots and their associated Geographical Zones were not restricted to specific Customer Organisations i.e. Customer Organisations could commission through any of the lots and the associated geographical zones.
The purpose of the procurement was to identify Bidders which represented the most economically advantageous solution for the supply and distribution of specified delivered products as specified within the ITT.
The NPS awarded this lot on the basis of one primary Framework Provider and two contingent Framework Providers per zone
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 November 2017
End date
28 November 2021
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2017/S 171-350424
Section five. Award of contract/concession
Contract No
NPS Framework Agreement for the Supply and Distribution of Packaged Food and Beverages
Title
NPS Framework Agreement for the Supply and Distribution of Packaged Food and Beverages
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
5 February 2018
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor/concessionaire
CASTELL HOWELL FOODS LTD
CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands
LLANELLI
SA146SX
Telephone
+44 1269846075
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
BFS Group Ltd T/A Bidfood
814 , Leigh Road
Slough
SL14BD
Telephone
+44 3703663100
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Brake Bros. Ltd
Enterprise House, Eureka Business Park
AShford
TN254AG
Telephone
+44 1233206000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Michael I Holdsworth Ltd T/A Holdsworth
Manchester Road, Tideswell
Tideswell
SK178NF
Telephone
+44 7725987080
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
Celtic Food Services Ltd
Unit 4, London rd Ind Estate
Pembroke Dock
SA724RZ
Telephone
+44 1646685869
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
N H Case Ltd
Bennetts Field
Wincanton
BA99DT
Telephone
+44 196332297
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
five.2.3) Name and address of the contractor/concessionaire
THE LITTLE FOOD CO LTD
THE LITTLE FOOD COMPANY LTD, Glovers Meadow Maesbury Road
Oswestry
SY108JN
Telephone
+44 1691668004
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
D G WHOLESALE
UNIT Y1 CAPITAL BUSINESS PARK, CAPITAL POINT PARKWAY
CARDIFF
CF32PW
Telephone
+44 2920794468
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
M&S CATERING SUPPLIES LTD
M&S CATERING SUPPLIES LTD, Units 1-4
CAERPHILLY
CF832RZ
Telephone
+44 2920888877
Country
United Kingdom
NUTS code
- UKL15 - Central Valleys
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Chapple & Jenkins
Station Road, Kingswood
Bristol
BS154NR
Telephone
+44 1179721100
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
ARGIES COFFEE
Unit 5, Brynmenyn Business Centre, St. Theodores Way
Bridgend
CF329TZ
Country
United Kingdom
NUTS code
- UKL17 - Bridgend and Neath Port Talbot
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
Cott Beverages
Citrus Grove, Sideley, Kegworth
Derby
DE742FJ
Country
United Kingdom
NUTS code
- UKF1 - Derbyshire and Nottinghamshire
The contractor/concessionaire is an SME
Yes
five.2.3) Name and address of the contractor/concessionaire
TOVALI LTD
TOVALI LTD, Tovali Works
CARMARTHEN
SA313AR
Telephone
+44 1267237331
Country
United Kingdom
NUTS code
- UKL1 - West Wales and the Valleys
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £106,000,000
Section six. Complementary information
six.3) Additional information
The Framework was awarded to be open for use by the following bodies:
-Welsh Ministers, their agencies, sponsored and statutory bodies and other contracting authorities funded by them.
-The Welsh Assembly Commission
-Any company, limited liability partnership or other corporate entity wholly or partly owned by or controlled (directly or indirectly) by Welsh Government
-UK Government, their agencies, companies and limited liability partnerships or other entities, wholly or partly owned by or controlled by departments of the UK Govt and which operate in Wales. Non-ministerial governmental departments which operate devolved offices in Wales
-Local Authorities in Wales their agencies, companies and limited liability partnerships or other corporate entities wholly or partly owned by or controlled by and any county and county borough, city, community or other council or local authority in Wales
-Caerphilly County Borough Council nor Gwynedd Council will be using this framework. However both councils reserve the right to use the framework in the future.
-Contracting authorities established for the provision of culture, media and sport in Wales
-NHS Health Boards in Wales, NHS Trusts in Wales, Special Health Authorities in Wales, Community Health Councils in Wales, the NHS Wales Shared Services Partnership and Board of Community Health Councils and any other contracting authorities operating within or on behalf of the NHS in Wales
-Higher and further education bodies in Wales
-Police and crime commissioners and police forces in England and Wales; national park, and fire and rescue authorities in Wales
-Wales Council for Voluntary Action and associated bodies
-RSLs in Wales.
-Schools, sixth-form colleges, foundation schools and academies in Wales
-One Voice Wales (Town & Community Councils)in Wales
-The above shall include subsidiaries of the contracting authority at any level.
In the event of merger, abolition or change of any of the contracting authorities listed or referred to above, the successors to those authorities or to their functions will also be able to enter into contracts under this agreement.
The Welsh Ministers (NPS) will not be liable for any bidder costs arising from the non award of this Contract.
As this is a Framework Agreement there was no guarantee of the spend split by lot / supplier.
(WA Ref:115531)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
seven.1.3) Place of performance
NUTS code
- UKL - Wales
seven.1.4) Description of the procurement:
The NPS established a Framework Agreement for the Supply and Distribution of Packaged Foods and Beverages which has since been novated over to Caerphilly County Borough Council.
There are 32 geographical zones within the framework with the indicative expenditure for the initial term of the agreement (4 years):-
GBP 106000000.00 exc vat
Zones =
Zone 1 Blaenau Gwent
Zone 2 Bridgend
Zone 3 Caerphilly
Zone 4 Cardiff
Zone 5 Carmarthenshire
Zone 6 Ceredigion
Zone 7 Conwy
Zone 8 Denbighshire
Zone 9 Flintshire
Zone 10 Gwynedd
Zone 11 Isle Of Anglesey
Zone 12 Merthyr Tydfil
Zone 13 Monmouthshire
Zone 14 Neath Port Talbot
Zone 15 Newport
Zone 16 Pembrokeshire
Zone 17 Powys– North
Zone 18 Powys – South
Zone 19 Rhondda Cynon Taf
Zone 20 City and County of Swansea
Zone 21 Torfaen
Zone 22 Vale of Glamorgan
Zone 23 Wrexham
Zone 24 Abertawe Bro Morgannwg University Health Board
Zone 25 Aneurin Bevan Health Board
Zone 26 Betsi Cadwaladr University Health Board
Zone 27 Cardiff and Vale University Health Board
Zone 28 Cwm Taf Health Board
Zone 29 Hywel Dda Health Board
Zone 30 Powys Teaching Health Board
Zone 31 Velindre NHS Trust
Zone 32 All Wales
The aforementioned Lots and their associated Geographical Zones were not restricted to specific Customer Organisations i.e. Customer Organisations could commission through any of the lots and the associated geographical zones.
The purpose of the procurement was to identify Bidders which represented the most economically advantageous solution for the supply and distribution of specified delivered products as specified within the ITT.
The NPS awarded this lot on the basis of one primary Framework Provider and two contingent Framework Providers per zone
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Start date
28 November 2017
End date
28 November 2023
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£106,000,000
seven.1.7) Name and address of the contractor/concessionaire
CASTELL HOWELL FOODS LTD
CASTELL HOWELL FOODS LTD, HEOL Y PLAS Cross Hands
LLANELLI
SA146SX
Telephone
+44 1269846075
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
BFS Group Ltd T/A Bidfood
814 , Leigh Road
Slough
SL14BD
Telephone
+44 3703663100
Country
United Kingdom
NUTS code
- UKJ11 - Berkshire
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Brake Bros. Ltd
Enterprise House, Eureka Business Park
AShford
TN254AG
Telephone
+44 1233206000
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Michael I Holdsworth Ltd T/A Holdsworth
Manchester Road, Tideswell
Tideswell
SK178NF
Telephone
+44 7725987080
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
No
seven.1.7) Name and address of the contractor/concessionaire
Celtic Food Services Ltd
Unit 4, London rd Ind Estate
Pembroke Dock
SA724RZ
Telephone
+44 1646685869
Country
United Kingdom
NUTS code
- UKL14 - South West Wales
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
ARGIES COFFEE
Unit 5, Brynmenyn Business Centre, St. Theodores Way
Bridgend
CF329TZ
Country
United Kingdom
NUTS code
- UKL17 - Bridgend and Neath Port Talbot
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Cott Beverages
Spectrum Business Park, Wrexham Industrial Estate
Wrexham
LL139QA
Country
United Kingdom
NUTS code
- UKL23 - Flintshire and Wrexham
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
TOVALI LTD
TOVALI LTD, Tovali Works
CARMARTHEN
SA313AR
Telephone
+44 1267237331
Country
United Kingdom
NUTS code
- UKL1 - West Wales and the Valleys
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
N H Case Ltd
Bennetts Field
Wincanton
BA99DT
Telephone
+44 196332297
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
THE LITTLE FOOD CO LTD
THE LITTLE FOOD COMPANY LTD, Glovers Meadow Maesbury Road
Oswestry
SY108JN
Telephone
+44 1691668004
Country
United Kingdom
NUTS code
- UKG2 - Shropshire and Staffordshire
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
Chapple & Jenkins
Station Road, Kingswood
Bristol
BS154NR
Telephone
+44 1179721100
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
D G WHOLESALE
UNIT Y1 CAPITAL BUSINESS PARK, CAPITAL POINT PARKWAY
CARDIFF
CF32PW
Telephone
+44 02920794468
Country
United Kingdom
NUTS code
- UKL22 - Cardiff and Vale of Glamorgan
The contractor/concessionaire is an SME
Yes
seven.1.7) Name and address of the contractor/concessionaire
M&S CATERING SUPPLIES LTD
M&S CATERING SUPPLIES LTD, Units 1-4
CAERPHILLY
CF832RZ
Telephone
+44 2920888877
Country
United Kingdom
NUTS code
- UKL15 - Central Valleys
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The National Procurement Service (NPS Wales) novated control of this framework agreement to Caerphilly County Borough Council in April of 2020 which coincided with the start of the Covid19 pandemic.
Since that time, the framework agreement has not been fully utilised by its participating members due to a number of reasons, including the Welsh Governments decision to implement lockdowns and school closures throughout the course of the pandemic.
The reduction in usage has therefore had a detrimental impact on the supply chain and made it extremely difficult to predict the future requirements of the framework Agreement.
Due to current market conditions, the Council and framework participants have taken the decision to extend the framework agreement for a period of up to 12 months inclusive of an additional twelve month extension option. It is envisaged that the extension period will allow the market time to stablise prior to undertaking a new collaborative tender process for this provision. If it is found that the market stabilises sooner then the group may take the decision to undertake a new tender exercise earlier.
The modification will not change the overall nature of the framework agreement, as the contractors will still be supplying the same goods on the same terms as previously agreed.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The Covid19 Pandemic has been an unprecedented time for the Council,framework participants and the supply chain and its effects have forced considerable change and unpredictability for all concerned. Events such as lockdowns, releasing of restrictions, the opening and closing of Schools and the provision of free school meals have all created uncertainty and fluctuations in the market.
This means that until the market fully stabilises, that it is difficult for the Council and framework participants to fully predict its requirements moving forward and therefore for suppliers to price and tender accordingly.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £106,000,000
Total contract value after the modifications
Value excluding VAT: £159,000,000