Section one: Contracting authority
one.1) Name and addresses
East and North Hertfordshire NHS Trust
Lister Hospital, Coreys Mill Lane
Stevenage
SG1 4AB
Contact
Amy-Louise Richardson
Telephone
+44 7881404711
Country
United Kingdom
Region code
UKH23 - Hertfordshire
Internet address(es)
Main address
Buyer's address
one.1) Name and addresses
The Princess Alexandra Hospital NHS Trust
Hamstel Rd, Harlow CM20 1QX
https://www.pah.nhs.uk/
CM20 1QX
Country
United Kingdom
Region code
UKH - East of England
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries, state applicable national procurement law
UK
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ENHT & PAHT - Authorised Person for Food and Drink
Reference number
T/10-23/1427
two.1.2) Main CPV code
- 55321000 - Meal-preparation services
two.1.3) Type of contract
Services
two.1.4) Short description
The East and North Hertfordshire NHS Trust ("ENHT”) and The Princess Alexandra Hospital NHS Trust (“PAHT”) ("the Authorities") are seeking to procure a new requirement of Authorised Person for Food and Drink. The initial 3-year contracts will commence after contract signing.
The specified role and responsibilities of the Authorising Person will be as described within the New National Standards for Hospital Food and Drink safety and other associated guidance and regulations governing the safety and compliance of Food and Drink.
The Authorising Person will be independent of the Trust and their Service Provider(s) ensuring a totally independent non-bias approach to providing support, guidance, and recommendations with the focus of achieving evidenced based compliance and safety.
two.1.5) Estimated total value
Value excluding VAT: £100,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
• Review the Trusts effective leadership of patient feeding and nutrition across all departments.
• Help the Trust to develop a food and drink strategy that looks to increase the level of patient, staff and visitor satisfaction with their food and drink service.
• Review how the Trust captures how the organisation addresses safe delivery of nutritious and quality food and drink for patients; how healthier food and the right environment for staff and visitors are provided; and embeds sustainable practices in its service, such as buying food more sustainably and wasting less.
• Review how the trust reports to the board on food and drink performance and what targets it has established and how these are monitored.
• Assist with the annual returns required by NHS organisations to provide evidence of compliance with the Food and Drink Standards, that will form part of PAM return.
• Look at the role of a dedicated food service dietitian. This role should be the main interface between catering and clinical services, ensuring constant communication and co-operation between the relevant teams, as well as playing a leading role on the food and drink strategy.
• Support the development and testing of new products, automation equipment and creation of systems and procedures designed to improve the operation, reliability or convenience of all food preparation operations.
• Lead and support site Quality & Food Safety teams in project accountabilities, mentoring site teams where appropriate.
• Be the Trust advisor for all regional Quality and Food Safety related projects & activities.
• Help the Trust establish a structured learning framework, appropriate to their regional demographics and patient acuity, and ensure it is supported at board level to ensure all team members are appropriately trained.
• Review the current food safety and occupational safety training programs within the Catering Department to ensure they meet the legal requirements.
• Manage and support existing food safety programs and emerging priorities.
• Conduct internal audits following a strict standard based on the Trust’s SOPs and HACCP plan.
• Audit the Trusts compliance with 10 key characteristics of ‘good nutrition and hydration care’
• Complete required internal assessments & audits against NHS standards, help to develop corrective/preventive actions and complete required validation and verifications of the system
• Periodically review and update Trust Food Safety & HACCP documentation
• Acts as in house expert and primary interface with regulatory agencies, corporate and other third party audits
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended up to a further 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
References:
Internal reference: T/10-23/1427
Atamis reference: C214294
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 November 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
4 October 2023
Local time
2:00pm
Place
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
WC2A 2LL
Country
United Kingdom