Section one: Contracting authority
one.1) Name and addresses
Cefas
Pakefield Road
Lowestoft
NR33 0HT
Telephone
+44 1502527766
Country
United Kingdom
NUTS code
UKH1 - East Anglia
Internet address(es)
Main address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Environment
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CEFAS21-64 Creative Services Framework
two.1.2) Main CPV code
- 79822500 - Graphic design services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority completes work for the UK government, international governments and private industry and are increasingly looking to engage with the aforementioned audiences and the public to share the key findings from science. These projects are either delivered on behalf of Cefas itself or managed by Cefas as part of wider project/programme delivery outreach and communication deliverables.
To help Cefas meet the increasing need to communicate with these audiences, the Authority requires to engage a variety of organisations to cover the expanding ‘Creative Services’ requirement by generating a Creative Services framework delivered over 3 Lots as described below. The ‘Creative Services Framework’ will enable pre-appointed suppliers to be engaged in a ‘call-off’ style fashion providing a swift and compliant route to market as and when requirements are identified.
Examples of previous work are included in the Tender package to provide the Tenderer with information on minimum expectation – please do not share of distribute these without the prior permission of Cefas.
Tenderers have the opportunity to bid for all or any combination of the Lots, but a separate Tender must be submitted per Lot. The Lots are described below.
Lot 1 - Graphic Design
Lot 2 - Audio Visual
Lot 3 - Communications & Editorial Strategy
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £750,000
two.2) Description
two.2.1) Title
Graphic Design
Lot No
1
two.2.2) Additional CPV code(s)
- 79822500 - Graphic design services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
- creative direction and management
- developing design concepts and content suitable across all media channels eg infographics, education materials, reports and leaflets.
- developing brand propositions, inclusive of relevant research
- designing brand identity including:
Logo, core messages, Intellectual Property Rights, trademarking
- defining brand values
- developing/producing multi-channel brand guidelines
- developing/producing templates and guidelines for websites
- typesetting, proofing, and pagination
- liaison with printers/print managers
- liaison with translation companies for international products, as required
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
2
two.2.2) Additional CPV code(s)
- 32321300 - Audio-visual materials
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Video and photography production services, either together or on a separate basis, covering the following elements:
• moving picture and video (broadcast, online etc) – including: promotional films, online content, interviews, training videos and large and small-scale production requirements (from short informational documentaries to talking heads)
• sound – including: in support of video projects, large and small-scale production requirements (from high production value radio to podcasts) and Podcasts
• stock imagery - sourcing
• digital media – driving engagement (rich media, video, mobile and standard)
• other channels where appropriate and as required
• animation and motion graphics (desirable, but not essential)
• experience of working onboard seagoing vessels and underwater would be desirable (although not essential)
• Experience of working internationally, or with overseas partners, including translators and actors, would be desirable, but not essential
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot No
3
two.2.2) Additional CPV code(s)
- 79342000 - Marketing services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Provide a wide range of editorial services across multiple media; this may include, but is not limited to:
• copy production for leaflets, booklets, annual reports, websites and other related items
• copy checking
• technical writing for specialist audiences
• copy to translate our complex science into text that engages non-science audiences, including policy, industry
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-022478
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
400 Communications
57 Hatton gardens, London, EC1N 8HO
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Aztec Media
8 Buckland Road, Pen Mill Trading Estate, Yeovill, Somerset, BA21 5EA
Yeovill
BA21 5EA
Country
United Kingdom
NUTS code
- UKK23 - Somerset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bell Integrated Communications
2nd Floot, Nthumberland house, 155-157 Great Portland Street, Marylebone, London, W1W 6QP
London
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BFBS
Chalfont Grove, Narcot Lane, Chalfont St Peter, Buckinghamshire, SL9 8TN
Chalfont St Peter
SL9 8TN
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Bread and Butter Creative
The Studio, The Garth, Yarnton, Oxford, OX5 1NA
Yarnton, Oxford
OX5 1NA
Country
United Kingdom
NUTS code
- UKJ14 - Oxfordshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mindfully Wired Communications
13 Keyford Gardens, Frome, Somerset, BA11 1JY
Frome
BA11 1JY
Country
United Kingdom
NUTS code
- UKK23 - Somerset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Morton Ward
12a Timber Bush, Edinburgh, Midlothian, EH6 6QH
Edinburgh
EH6 6QH
Country
United Kingdom
NUTS code
- UKM75 - Edinburgh, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
16 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Navig8
The Galley, 6 Charlotte Place, London, W1T 1SG
London
W1T 1SG
Country
United Kingdom
NUTS code
- UKI - London
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
1
Title
Graphic Design
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 November 2021
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
On Screen Productions
Ashbourne House, Chepstow, Monmouthshire, NP16 5GA
Chepstow
NP16 5GA
Country
United Kingdom
NUTS code
- UKL21 - Monmouthshire and Newport
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £30,000
Section five. Award of contract
Lot No
2
Title
Audio Visual
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2021
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
BFBS
Chalfont Grove, Narcot Lane, Chalfont St Peter, Buckinghamshire, SL9 8TN
Chalfont St Peter
SL9 8TN
Country
United Kingdom
NUTS code
- UKJ13 - Buckinghamshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,000
Section five. Award of contract
Lot No
2
Title
Audio Visual
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 November 2021
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
DRP UK Ltd
Unit 211-213 Ikon Industrial Estate, Driotwich Road, Kidderminster, Worcestershire, DY10 4EU
Kidderminster
DY10 4EU
Country
United Kingdom
NUTS code
- UKG12 - Worcestershire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,000
Section five. Award of contract
Lot No
2
Title
Audio VIsual
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
9 November 2021
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Fieldcraft Studios
Creek Creative, 1 Abbey Street, Faversham, Kent, ME13 8EU
Faversham
ME13 8EU
Country
United Kingdom
NUTS code
- UKJ4 - Kent
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,000
Section five. Award of contract
Lot No
2
Title
Audio Visual
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 November 2021
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mindfully Wired Communications
13 Keyford Gardens, Frome, Somerset, BA11 1JY
Frome
BA11 1JY
Country
United Kingdom
NUTS code
- UKK23 - Somerset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,000
Section five. Award of contract
Lot No
2
Title
Audio Visual
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 November 2021
five.2.2) Information about tenders
Number of tenders received: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Yoho Media
3 Pitch and Play Lane, Bristol, BS9 1NH
Bristol
BS9 1NH
Country
United Kingdom
NUTS code
- UKK11 - Bristol, City of
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £20,000
Section five. Award of contract
Lot No
3
Title
Editorial
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
8 November 2021
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ACER Marketing and Communications Ltd
1 Sparrowhawk Way, Apley, Telford, Shropshire, TF1 6NH
Telford
TF1 6NH
Country
United Kingdom
NUTS code
- UKG21 - Telford and Wrekin
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £15,000
Section five. Award of contract
Lot No
3
Title
Editorial
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
11 November 2021
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Mindfully Wired Communications
13 Keyford Gardens, Frome, Somerset, BA11 1JY
Frome
BA11 1JY
Country
United Kingdom
NUTS code
- UKK23 - Somerset
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £15,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court
The Strand
London
Country
United Kingdom