Section one: Contracting authority
one.1) Name and addresses
WALTHAM FOREST CHURCHES NIGHT SHELTER-WFCNS LIMITED
740 Forest Road
LONDON
E173HR
Contact
Project Manager
Telephone
+44 2085206363
Country
United Kingdom
Region code
UKI53 - Redbridge and Waltham Forest
Companies House
03844727
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Other type
Not for Profit
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Energy-saving, deep retrofit of a residential period property
Reference number
P001
two.1.2) Main CPV code
- 45000000 - Construction work
two.1.3) Type of contract
Works
two.1.4) Short description
This is an invitation to tender to contractors for an energy-improving deep retrofit of a property in the London Borough of Waltham Forest.
About the Client
Waltham Forest Churches Night Shelter Ltd is a charity providing accommodation for up to 18 months for single, homeless people in our 27-bed purpose-built hostel in Walthamstow, London E17. We support, encourage, and facilitate changes that people want to make in their lives.
WFCNS, through our "Stepping Stones" project, has recently purchased a 6-bedroom house in Leytonstone to provide second stage move-on accommodation for former hostel residents. The project is designed to further foster independent living.
Project Description
Comprehensive refurbishment including retrofitting the property to a high energy- standard to meet the LETI Climate Emergency Retrofit target in space heating demand of 50kWh/m2/year and an Airtightness of 1.0 ach@50Pa. The project is being analysed in Passive House Planning Package (PHPP) and so experience with Passivhaus retrofits would be beneficial. The budget for the project is in the region of £550,000.
Procurement
The contract will be a RIBA Concise Building Contract 2018 with a Contractor Design element.
Programme of Works.
It is estimated that the programme of works will begin in January 2024 with a duration of 6 months. Works will include:
• Stripping out
• Rebuild of rear extension
• M&E system including MVHR and ASHP
• Re-wiring, plumbing & installation of new hot water cylinder & booster set.
• EWI and IWI, floor & eaves floor insulation
• Reglazing throughout
• Creation of through kitchen-reception & installation of laundry
• New installation of 6 ensuite bathrooms
• Fitted furniture in bedrooms
• Improving airtightness & testing before airtightness layer is covered up
• Drylining
• Painting & decorating throughout
• New floor and wall finishes
• New connection to main sewer
• Erection of outbuilding office including a toilet
• Installing fence panels in rear garden
Contractor Design elements include:
• Supply and install a garden room office including a toilet.
• Supply and install manually operated retractable 3.5mx3m awning on rear wall of extension above door at roof level
• PV Installation
Materials
It is the employers' intention to utilise the services of Construction industry Relief, Assistance And Support for the Homeless and Hospices' (CRASH) whose task will be to source various components and materials for incorporation in the works at substantially discounted costs made only available to such charity funded projects. The Contractor is, wherever possible, to incorporate any such substituted components and materials for those measured in these Bills that CRASH has successfully, identified. The tenderer is advised to price the material elements accordingly, as any savings achieved by CRASH will be for the benefit of the Employer only.
The successful tenderer will be asked to furnish a list of materials (including electrical and mechanical services items) required for the project priced at the rates which will be used to form the omissions Bill as envisaged above. The rates shall equate to the actual prices paid by the contractor (or subcontractor as appropriate) for the materials delivered to site.
Please include:
• Your contact information
• Business registration number
• Brief Company profile
• Statement of capability, including relevant experience and technical expertise (this can be in the form of case studies, photographs and energy-saving criteria achieved e.g. Passivhaus, Airtightness Tests etc
• Names of 3 Referees (and state whether any projects can be visited)
• Availability: are you able to start in January 2024? Availability of your workers
• Submit completed Schedule of Works
• Last 2 years accounts
two.1.5) Estimated total value
Value excluding VAT: £550,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 45000000 - Construction work
two.2.3) Place of performance
NUTS codes
- UKI - London
two.2.4) Description of the procurement
Waltham Forest Churches Night Shelter Ltd (WFCNS) is a charity providing accommodation for homeless people and is looking to procure a contractor to carry out a deep retrofit of an HMO licensed property in Leytonstone. The contractor will need to understand energy-saving retrofits, fabric upgrades and the importance of airtightness. The contractor requires an electrician and needs to be familiar with ASHP, MVHR and PV installations.
Contractors that have carried out AECB retrofit courses or are certified Passive House Tradespersons are encouraged to tender.
It is estimated that the programme of works will begin in January 2024 with a duration of 6 months. Works will include:
• Stripping out
• Rebuild of rear extension
• M&E systems including MVHR and ASHP and PVs - refer to M&E Specification
• Re-wiring, plumbing & installation of new hot water cylinder & booster set.
• EWI and IWI, floor & eaves floor insulation
• Reglazing throughout
• Creation of through kitchen-reception & installation of laundry
• Fit supplied kitchen.
• New installation of sanitaryware for 6no. ensuite bathrooms with heated towel rails
• Make and install fitted furniture in bedrooms.
• Improving airtightness & testing before airtightness layer is covered up by finishes.
• Improving acoustic separation at floors and walls
• Drylining
• Painting & decorating throughout.
• New floor and wall finishes
• New connection to main sewer
• Installing 2m high fence panels in rear garden
Contractor Design elements include:
• Supply and install a garden room office including a toilet.
• Supply and install manually operated retractable 3.5mx3m awning on rear wall of extension above door at roof level
• PV installation
two.2.5) Award criteria
Quality criterion - Name: Interview / Weighting: 20%
Quality criterion - Name: Referrences / Weighting: 15%
Quality criterion - Name: Programme of Works / Weighting: 10%
Quality criterion - Name: Case Studies/Examples of Finished Works / Weighting: 15%
Cost criterion - Name: Cost / Weighting: 40%
two.2.6) Estimated value
Value excluding VAT: £550,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
6
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Experienced contractor in refurbishment and retrofitting period property.
The contractor will need to understand energy-saving retrofits, fabric upgrades and the importance of airtightness. The contractor requires an electrician and needs to be familiar with ASHP, MVHR and PV installations.
Contractors that have carried out AECB retrofit courses or are certified Passive House Tradespersons are encouraged to tender.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
List and brief description of selection criteria
• Price/Quality:40%-60%
• Prior experience of refurbishment and retrofitting projects
• Financial standing (require 2 years annual accounts)
• Awards
• Interview
• References
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
LETI retrofit standard: heating demand of 50kWh/m2/year and an Airtightness of 1.0 ach@50Pa.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 October 2023
Local time
1:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
30 October 2023
Local time
2:00pm
Place
740 Forest Road, Walthamstow, London E17 3HR
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
WFCNS Ltd
740 Forest Road
London
E17 3HR
Country
United Kingdom
Internet address
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The tender review period will run from 30 October to 24 November, during which time an interview date will be set. Interviews will be conducted on Thursday 9 November.