Section one: Contracting authority/entity
one.1) Name and addresses
DERBY HOMES LIMITED
839 London Road
Derby
DE24 8UZ
Contact
Andrew Grover
Country
United Kingdom
Region code
UKF11 - Derby
Companies House
04380984
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Dynamic Resource Scheduling Software
Reference number
E2024-014
two.1.2) Main CPV code
- 72260000 - Software-related services
two.1.3) Type of contract
Services
two.1.4) Short description
Derby Homes has published this notice and intends to award a contract to OneAdvanced for dynamic resource scheduling software.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £190,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
Main site or place of performance
Derby
two.2.4) Description of the procurement
Dynamic resource scheduling software was originally procured by Derby City Council in 2008 and inherited by Derby Homes in 2010 when we took over management responsibility for the council's repair team. The system is used to schedule and plan workload and repair job allocation and essential for financial and performance related reasons. The contract will allow ongoing annual license purchases including support and maintenance, and any essential upgrades.
A change of system would have a major impact on operational activities, and create significant costs of change. The system is intrinsically integrated with other business critical systems which would make it extremely costly and time consuming to remove and replace. To implement a new system for the management of Derby Homes directly employed workforce would be extremely disruptive, costly and inefficient.
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
A change of system would have a major impact on operational activities, and create significant costs of change. The system is intrinsically integrated with other business critical systems which would make it extremely costly and time consuming to remove and replace. To implement a new system for the management of Derby Homes directly employed workforce would be extremely disruptive, costly and inefficient. Derby Homes Ltd posts this notice to be transparent about action taken and why.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
11 September 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Advanced Business Software and Solutions Limited
The Mailbox Level 3, 101 Wharfside Street
Birmingham
B1 1RF
Country
United Kingdom
NUTS code
- UKG31 - Birmingham
Companies House
03214465
Internet address
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £190,000
Total value of the contract/lot/concession: £190,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derby Homes Limited
839 London Road
Derby
DE24
Country
United Kingdom