Scope
Reference
KM/LRL/24/009
Description
Lancashire Renewables Ltd (LRL) is a company owned wholly by Lancashire Country Council and Blackpool Council. LRL operates two waste treatment facilities in Leyland and Thornton. Each site is approximately 40 acres and contains numerous buildings responsible for the receival and processing of household and residual waste (circa 400,000 tonnes p.a.). Waste is either transported into the offtake market for further processing/ recycling or to landfill when necessary.
LRL's key objectives are to receive, treat and transport contract waste in accordance with the targets and service requirements set out in the Service Level Agreement between LRL and Lancashire County Council.
As part of its day-to-day operations, the company uses a Bollegraaf HBC80 automatic baler to compress waste material into blocks (bales) which are then secured by steel baling wire. The bales are subsequently transported on pallets by road to be further processed, such as metals, card, paper and plastics that will be recycled.
Lancashire Renewables orders approximately 100 tonnes of baling wire per annum for the above purpose. Deliveries are made on returnable formers, with each former containing approximately 750kg of wire. The wire supplier must take away any empty formers at the point of each delivery in an exchange manner. Typical delivery volume is 24 tonnes of wire. There is currently one delivery location based at PR26 6TB.
The baling wire is subject to strict tolerances as set out in the tender specification for baling wire.
Commercial tool
Establishes an open framework
Total value (estimated)
- £2,000,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 15 September 2025 to 14 September 2033
- 8 years
Options
The right to additional purchases while the contract is valid.
The anticipated value of the Goods is approximately £150,000 per annum.
Lancashire Renewables reserves the right to spend up to £2,000,000 over the entire framework term (maximum of eight years as per PA 2023 section 49; including all frameworks awarded under the open framework scheme), to account for volatility in the steel market and as-yet unknown changes to UK recycling practices that may or may not lead to increased co-mingled recycle tonnages coming into the Authority's business for processing.
The Authority currently purchases approximately 100 tonnes of baling wire per annum. However, the volumes may increase or decrease during the term of the contract.
Main procurement category
Goods
CPV classifications
- 44300000 - Cable, wire and related products
Contract locations
- UKD4 - Lancashire
Framework
Open framework scheme end date (estimated)
14 September 2033
Maximum number of suppliers
2
Maximum percentage fee charged to suppliers
0%
Framework operation description
1. Price Determination
1.1 Fixed Prices
Prices submitted at Tender are fixed for 3 months from:
o The start of the Framework.
o The start of any subsequent framework from a reopening process.
1.2 Mini-Competition Pricing
For orders outside the fixed period or for quantities/delivery locations not covered, prices are set via:
o Mini-Competition if two Framework Providers are appointed.
o Most recent price review for direct awards if only one Provider is appointed.
1.3 All-Inclusive Prices
Prices must include all costs (e.g. delivery, duties, surcharges). No additional fees unless agreed during competition.
2. Award Procedure
2.1 General Approach
The Authority awards Call-off Contracts based on the terms of the Framework and as outlined in Schedule 2. This is based on either Mini-Competition or Direct Award.
2.2 Mini-Competition
Used when more than one Framework Provider is eligible.
The process shall involve:
• Submission requirements: Each Framework Provider must submit a Supplemental Tender using the Mini-Competition Form provided by the Authority.
• Evaluation: Tenders will be assessed in accordance with:
o The evaluation methodology, and
o The evaluation criteria, as specified in the Authority's Mini-Competition Form.
Mini-competitions will typically be awarded to a single Framework Provider and may be evaluated using any of the following criteria which will be clearly stated in the Mini-competition Form:
o Price only (100%)
o Price (100%) and Critical Delivery Date (Pass/Fail)
o Combination of Price and Quality considerations
2.3 Direct Award
Direct Award is Permitted when:
o A single Provider is appointed on the Framework.
o A subsequent framework round results in only one eligible Provider.
Pricing as per the most recent approved price review if outside of a period of fixed pricing (within three months of any Framework in the series of frameworks having commenced).
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Legal and financial capacity conditions of participation
Set out in the tender documentation (Procurement Specific Questionnaire).
Technical ability conditions of participation
Set out in the tender documentation (Procurement Specific Questionnaire).
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
30 June 2025, 12:00pm
Tender submission deadline
8 July 2025, 12:00pm
Submission address and any special instructions
https://procontract.due-north.com
After registering for the portal and logging in, navigate to the opportunities list and filter organisation to Lancashire Renewables Limited. The tender opportunity should then show.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 September 2025
Recurring procurement
Publication date of next tender notice (estimated): 2 May 2033
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality (Award Stage Questionnaire) | 1. Quality Systems and Control - 35% 2. Service, Delivery and Contingency - 25% 3. Social Value - 10% Total - 70% |
Quality | 70% |
| Price (Price Schedule) | Price per tonne delivered (based on 24,000kg wire bulk delivery) to PR26 6TB. |
Price | 30% |
Other information
Applicable trade agreements
- Government Procurement Agreement (GPA)
- Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Justification for not publishing a preliminary market engagement notice
A PIN was issued under the previous procurement regime:
F01: Prior information notice
Prior information only
Notice reference: 2025/S 000-002665
Published: 27 January 2025, 11:10am
Interested parties contacted Lancashire Renewables, who shared information concerning the upcoming tender opportunity (for example, material specification of the goods, instructions for registering on the Central Digital Platform and Lancashire Renewable's e-tender portal, etc.).
Contracting authority
LANCASHIRE RENEWABLES LIMITED
- Companies House: 05881147
- Public Procurement Organisation Number: PYPB-7495-RHWR
Environmental Education Centre, Farington Waste Recovery Park, Sustainability Way
Leyland
PR26 6TB
United Kingdom
Contact name: Procurement team
Region: UKD45 - Mid Lancashire
Organisation type: Public authority - sub-central government