Scope
Description
The contract is for a single supplier to provide Build of Work Package 9 - Primary Catch Box Upgrade, as per the Detailed Design for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF.
The scope of this contract is to upgrade the Primary Catch Box to ensure that the ISO 11 incinerator remains available to operate, safe, reliable and will serve the building for a minimum of 10 years.
The scope of works will involve:
• Review of Detailed design and raising any queries to ensure full understanding of the requirements.
• Supply, manufacture, delivery, installation and functional commissioning of all components required for the Primary Catch Box upgrade.
• Removal of all waste from these works and submission of all waste certificates to The Pirbright Institute.
• Management of all subcontractors employed by the supplier to complete these works.
• On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and should include all valves/components labelled with a schedule of components included. A separate section which provides details of the following
o Brief Description of the works being carried out.
o Project Risk Assessment.
o Key structural principals.
o Hazardous materials used.
o Information on the future removal of installed plant.
o H&S information about equipment provided for cleaning or maintaining installed plant.
o The nature, location and markings of significant services.
o Information and as built drawings of buildings, plant and equipment.
o Step by step activities to carry out the works.
o Lesson Learnt, challenges met and how they were overcome.
• As part of the works, the supplier should also provide the following:
o Provision to ensure safe access and egress to any confined spaces (Gas monitors, Rescue Personnel, Outside Watchman, etc). This may not be applicable but needs to be considered.
o All provisions for the installation and deconstruction work, including but not limited to:
All necessary machinery and equipment required for the works.
Provision of lighting if needed during winter months
Provision of transport vehicles required for the works which is not listed as part of the CDM site below.
Provision of weather protection for any equipment and materials used/stored outside.
All PPE required for safe working during all works.
Total value (estimated)
- £45,000 excluding VAT
- £54,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 4 August 2025 to 28 November 2025
- 3 months, 25 days
Main procurement category
Works
CPV classifications
- 42300000 - Industrial or laboratory furnaces, incinerators and ovens
- 42320000 - Waste incinerators
- 45223100 - Assembly of metal structures
- 45223110 - Installation of metal structures
- 51135110 - Installation services of waste incinerators
- 51800000 - Installation services of metal containers
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Submission
Enquiry deadline
18 June 2025, 1:00pm
Tender submission deadline
2 July 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
All relevant documents can be found on the above e-tendering portal including Appendix E2 - Concept Design Pack. Please note on completion and receipt of a fully compliant and signed Confidentiality Agreement Form (Appendix H ) then Appendix E1 - Site Documents and Appendix E3 - Detailed Design Pack will be issued.
Contracting authority
THE PIRBRIGHT INSTITUTE
- Companies House: 00559784
Pirbright Laboratory Ash Road
Woking
GU24 0NF
United Kingdom
Email: Procurement.department@pirbright.ac.uk
Website: https://in-tendhost.co.uk/thepirbrightinstitute/aspx/Home
Region: UKJ25 - West Surrey
Organisation type: Public undertaking (commercial organisation subject to public authority oversight)