Section one: Contracting authority/entity
one.1) Name and addresses
Derby City Council
The Council House - Corporation Street
Derby
DE12FS
Country
United Kingdom
Region code
UKF11 - Derby
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TD2176 - Bulking and Haulage of Dry Mixed Recycling
Reference number
TD2176
two.1.2) Main CPV code
- 90000000 - Sewage, refuse, cleaning and environmental services
two.1.3) Type of contract
Services
two.1.4) Short description
Establish a contract for the provision of of bulking and haulage of Dry Mixed Recycling (DMR) collected by (or on behalf of) the council and delivered by Waste Collection Vehicles. The Council collects c.20ktpa of DMR from households within the Council boundary. In addition, 550tpa of DMR is collected by a third party from commercial premises within the Council Boundary.
The initial contract period is 2 years; the contract is estimated to commence 9th June 2025 and expire 8th June 2027.
There will be an option to extend the contract for 3 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £3,500,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKF11 - Derby
two.2.4) Description of the procurement
Derby City Council (the Council) is undertaking this procurement to establish a contract for the provision of bulking and haulage of Dry Mixed Recycling (DMR) collected by (or on behalf of) the council and delivered by Waste Collection Vehicles. The Council collects c.20ktpa of DMR from households within the Council boundary. In addition, 550tpa of DMR is collected by a third party from commercial premises within the Council Boundary.
The Council has an established Service Provider for the provision of DMR Processing Services which is HW Martin Waste Ltd, Clover Nook Industrial Estate, Alfreton, Derbyshire, DE55 4RF and is due to expire 8th June 2028. Should the option to Extend the term of this (Bulk Haulage) contract be exercised, or upon Termination of the DMR Processing Services Provider, the Delivery Point may be subject to change during the term.
The initial contract period is 2 years; the contract is estimated to commence 9th June 2025 and expire 8th June 2027.
There will be an option to extend the contract for 3 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.
two.2.11) Information about options
Options: Yes
Description of options
The initial contract period is 2 years; the contract is estimated to commence 9th June 2025 and expire 8th June 2027.
There will be an option to extend the contract for 3 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Derby City Council issued PIN Notice (2025/S 000-004543) on 11th February 2025 advising the market of a tender opportunity for the provision on Bulking and Haulage of Dry Mixed Recycling. A subsequent Contract Notice (2025/s 000-006833) on 21st February 2025 inviting tenders to submit a bid for this requirement.
No bids where received for this so The Council has negotiated this contract in line with Regulation 32(2)(a) of the Procurement Contract Regulations 2015 which states that (2) The negotiated procedure without prior publication may be used for public works contracts, public supply contracts and public service contracts in any of the following cases:-
(a) where no tenders, no suitable tenders, no requests to participate or no suitable requests to participate have been submitted in response to an open procedure or a restricted procedure, provided that the initial conditions of the contract are not substantially altered and that a report is sent to the Commission where it so requests.
Due to the nature of this requirement and to continue with an ongoing service for our residents The Council is not offering a standstill period and will proceed with the contract award.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
2 June 2025
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
BIFFA WASTE SERVICES LTD
HIGH WYCOMBE
HP12 3TZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
946107
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £3,500,000
Total value of the contract/lot/concession: £3,500,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Derby City Council
Derby
DE1 2FS
Country
United Kingdom