Section one: Contracting authority/entity
one.1) Name and addresses
NHS Greater Glasgow and Clyde
Procurement Department, Glasgow Royal Infirmary, 84 Castle Street
Glasgow
G4 0SF
alasdair.mclaren@ggc.scot.nhs.uk
Telephone
+44 1412114646
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.nhsggc.org.uk/about-us/procurement/
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Pinpoint Systems
Reference number
GGC0696
two.1.2) Main CPV code
- 79711000 - Alarm-monitoring services
two.1.3) Type of contract
Services
two.1.4) Short description
The Pinpoint System is a multifaceted security system which uses Personal Infrared Transmitters (PITs) allowing staff to easily and discreetly activate calls for Assistance and Emergency. The PIT is a discrete small fob that staff can have in their pockets; on lanyards attached to their staff badges. When a call is activated, Alphanumeric Display Units emit an alarm tone and pinpoint the exact location and type of call. This information can also be relayed to a range of devices such as pagers; mobiles and PC's ensuring response staff can identify both the type and source of call quickly. Intelligent infrared capabilities mean that the Pinpoint System takes less than 85 milliseconds from activation to display.
Currently Pinpoint Systems are used at Gartnavel Royal Hospital and Stobhill Hospital at the Kelvin, Clyde, Iona and Tate Wards and at Skye House and Eriskay House Respectively. This is a closed protocol system and is one that has been in place for a number of years.
Consequently, the staff security alarm system is a service which is already in place and is a closed protocol system. To change this system would cause a significant amount of disruption to NHSGGC Staff and Patients. Therefore the best course of action to insure compliance with procurement regulations, and ensure the continued maintenance of these systems, is to publish a voluntary ex ante transparency (VEAT) notice.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £139,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79711000 - Alarm-monitoring services
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
The Pinpoint System is a multifaceted security system which uses Personal Infrared Transmitters (PITs) allowing staff to easily and discreetly activate calls for Assistance and Emergency. The PIT is a discrete small fob that staff can have in their pockets; on lanyards attached to their staff badges. When a call is activated, Alphanumeric Display Units emit an alarm tone and pinpoint the exact location and type of call. This information can also be relayed to a range of devices such as pagers; mobiles and PC's ensuring response staff can identify both the type and source of call quickly. Intelligent infrared capabilities mean that the Pinpoint System takes less than 85 milliseconds from activation to display.
Currently Pinpoint Systems are used at Gartnavel Royal Hospital and Stobhill Hospital at the Kelvin, Clyde, Iona and Tate Wards and at Skye House and Eriskay House Respectively. This is a closed protocol system and is one that has been in place for a number of years.
Consequently, the staff security alarm system is a service which is already in place and is a closed protocol system. To change this system would cause a significant amount of disruption to NHSGGC Staff and Patients. Therefore the best course of action to insure compliance with procurement regulations, and ensure the continued maintenance of these systems, is to publish a voluntary ex ante transparency (VEAT) notice.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
This is a service which is currently in place and is provided by Pinpoint Systems. Conducting a full tender procedure would be a significant project that NHSGGC would have to undertake and at this current juncture is not something that would be possible. Additionally implementing a new system would involve a considerable amount of building works; resulting in significant disruption for Staff/Patients and Services
NHSGGC will publish a voluntary ex ante transparency (VEAT) notice on PCS. In accordance with: ‘The Public Contracts (Scotland) Regulations 2015, SSI 2015/446 1 91(7)(a)’.
Additionally and in line with the practices of: Fairness; Openness and Transparency; the publication of this VEAT Notice will be for a period of ten days.
A VEAT is the best legal procurement route to take because the disruption as a result of installing a new system would be significant and would have wide reaching consequences impacting: Staff; Patients and Services.
The contract will be for an initial 4 year period with the option to extend for a further 1x12 months.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
Contract No
GGC0696
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
15 September 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
PINPOINT LIMITED
Ajax way, Methil Docks
Leven
KY8 3RS
Telephone
+44 1333421706
Country
United Kingdom
NUTS code
- UKM72 - Clackmannanshire and Fife
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £139,000
Section six. Complementary information
six.3) Additional information
(SC Ref:660630)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
1 Carlton Pl, Glasgow G5 9TW
Glasgow
Country
United Kingdom