Section one: Contracting authority
one.1) Name and addresses
Bournemouth, Christchurch and Poole Council
Town Hall, Bourne Avenue
Bournemouth
BH2 6DY
Country
United Kingdom
NUTS code
UKK2 - Dorset and Somerset
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Structured Cabling Installation and Repair Works for BCP Council
Reference number
DN570071
two.1.2) Main CPV code
- 32421000 - Network cabling
two.1.3) Type of contract
Supplies
two.1.4) Short description
The ICT Infrastructure department of BCP Council require a cabling company to carry out installations and repairs to the structured cabling on its current properties and any future properties that might be acquired. Properties vary in size and type, from Bournemouth Town Hall, part of which is a Grade 2 Listed Building that can house 2,500 people, to sites that have only two employees. Support will also be required to cover Poole Town fibre network, which is largely installed in highways.
The Council reserves the rights to add or remove sites to be serviced throughout the term of the contract and all structured cabling needs must be met by the company.
This contract will be a call-off contract based on a schedule of rates and a mark-up to be applied on the cost of materials to be used. For each new requirement, the Council will require the Supplier to attend and survey the site(s) and provide quotes for each job within 10 working days of the request.
For further information on the requirement, please express an interest through www.supplyingthesouthwest.org.uk to view the documentation.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32421000 - Network cabling
- 45310000 - Electrical installation work
- 45314320 - Installation of computer cabling
- 45315100 - Electrical engineering installation works
two.2.3) Place of performance
NUTS codes
- UKK2 - Dorset and Somerset
two.2.4) Description of the procurement
The ICT Infrastructure department of BCP Council require a cabling company to carry out installations and repairs to the structured cabling on its current properties and any future properties that might be acquired. Properties vary in size and type, from Bournemouth Town Hall, part of which is a Grade 2 Listed Building that can house 2,500 people, to sites that have only two employees. Support will also be required to cover Poole Town fibre network, which is largely installed in highways.
The Council reserves the rights to add or remove sites to be serviced throughout the term of the contract and all structured cabling needs must be met by the company.
This contract will be a call-off contract based on a schedule of rates and a mark-up to be applied on the cost of materials to be used. For each new requirement, the Council will require the Supplier to attend and survey the site(s) and provide quotes for each job within 10 working days of the request.
The Supplier will be required to supply all equipment for installing and repairing structured cabling to industry standards for BCP Council supported sites and offices, this will include but is not limited to:
• network cabinets of various sizes including sound proofing when required;
• patch panels;
• trunking;
• wall/ceiling/floor mounted patch points;
• copper cabling: Cat 5e and Cat 6, also the ability to provide Cat 6A, 7, 7A and 8;
• fibre Cabling: Multimode OM1 OM 2 OM 3 OM 4;
• fibre Cabling: Single Mode Cabling OS1 and OS 2, for internal and external use;
• surveying sites for structured cabling and Wi-Fi installation;
• designing cable layouts for sites;
• providing free of charge quotes for works;
• use of diagnosis equipment to check cabling and cabling faults;
• and providing high quality and fit for purpose cables.
It is intended that the contract will start on 1 February 2022. The contract will be for an initial period of three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the total length of the contract would be for five years.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 February 2022
End date
31 January 2025
This contract is subject to renewal
Yes
Description of renewals
The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The intended start date of the contract is 1 February 2022.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
The contract will be for three years with the option to extend annually for a further two years (3+1+1). Therefore, if all extensions were taken the full length of the contract would be for five years. The intended start date of the contract is 1 February 2022.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 January 2022
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
5 January 2022
Local time
2:00pm
Information about authorised persons and opening procedure
All tenders are electronically sealed and opened by the Council's Democratic Services team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Tender submissions must be by way of completion and submission of the Standard Selection Questionnaire (in accordance with the requirements set out in the Standard Selection Questionnaire) and tender by the date and time specified in Section IV.2.2.). The Council reserves the right not to accept tender submissions that are received after the deadline.
Bidders are encouraged to submit their submissions well in advance of the stated date and time in order to avoid technical difficulties with the electronic system that may occur due to the high volumes of traffic attempting to submit applications on the same date and time.
six.4) Procedures for review
six.4.1) Review body
High Courts of Justice
The Royal Court of Justice
London
WCA 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
In accordance with Regulation 86 (notices of decisions to award a contract), Regulation 87 (standstill period) and Regulations 91 (enforcement of duties through the Court) of the Public Contracts Regulations 2015 (as amended).
six.4.4) Service from which information about the review procedure may be obtained
High Courts of Justice
The Royal Court of Justice
London
WCA 2LL
Country
United Kingdom