Scope
Reference
1097
Description
As part of the Urban Tree Challenge Fund and Local Authority Treescape fund requirements, Essex County Council is looking to procure a contractor to water and Maintain 2151 urban standard trees across the county in 2025, 1894 in summer 2026 and 578 in summer 2027.
Total value (estimated)
- £601,500 excluding VAT
- £721,800 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 August 2025 to 31 December 2027
- 2 years, 5 months
Main procurement category
Services
CPV classifications
- 77340000 - Tree pruning and hedge trimming
Contract locations
- UKH3 - Essex
Lot constraints
Description of how multiple lots may be awarded:
There are no restrictions on the number of lots for which a supplier may submit a bid. Similarly, there is no limitation on the number of lots that may be awarded to a single supplier, subject to the success of their submissions in accordance with the established award criteria.
Lot 1. Lot 1 - Northern Cluster
Description
This service includes the watering and maintenance of trees located in the north of Essex.
Lot value (estimated)
- £269,450 excluding VAT
- £323,340 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Lot 2 - Southern Cluster
Description
This service includes the watering and maintenance of trees located in the south of Essex.
Lot value (estimated)
- £332,050 excluding VAT
- £398,460 including VAT
Same for all lots
CPV classifications, contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot 1. Lot 1 - Northern Cluster
Lot 2. Lot 2 - Southern Cluster
Lot 1 - Northern Cluster
Lot 2 - Southern Cluster
As per published Conditions of Participation available in ITT pack
Technical ability conditions of participation
Lot 1. Lot 1 - Northern Cluster
Lot 2. Lot 2 - Southern Cluster
Lot 1 - Northern Cluster
Lot 2 - Southern Cluster
As per published Conditions of Participation available in ITT pack
Particular suitability
Lot 1. Lot 1 - Northern Cluster
Lot 2. Lot 2 - Southern Cluster
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
13 June 2025, 2:00pm
Tender submission deadline
27 June 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted to the Authority electronically by publishing through this ITT : DN769604 1097 Tree Watering and Maintenance at https://procontract.due-north.com/Login
• Not later than 12:00 hours on 27/06/2025.
• It is the Authority's policy to reject any tenders received after the above deadline.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
23 July 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Commercial | Pricing for entire contract value |
Cost | 60% |
| Technical | Technical as per ITT documentation excluding social value |
Quality | 35% |
| Social Value | Social Value |
Quality | 5% |
Other information
Payment terms
All payments will be made in accordance with Schedule 3 (Payments) of the contract's Terms and Conditions, published as part of the tender documentation available through the ProContract portal.
Applicable trade agreements
- Government Procurement Agreement (GPA)
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Technical specifications to be met
https://procontract.due-north.com/Login
All procurement documents-including bidder guidance, the service specification, terms and conditions, and other relevant materials-are available via the ProContract portal:
https://procontract.due-north.com/Login
Reference: DN769604
Contracting authority
Essex County Council
- Public Procurement Organisation Number: PWVM-4844-NRQH
County Hall, Market Road
Chelmsford
CM1 1QH
United Kingdom
Contact name: Benedict Itoyah
Email: benedict.itoyah@essex.gov.uk
Region: UKH36 - Heart of Essex
Organisation type: Public authority - sub-central government