Scope
Reference
DN774827
Description
Provision of managing agent services for new residential development blocks at Shoreditch Parkside, London.
Total value (estimated)
- £606,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 22 October 2025 to 21 April 2028
- Possible extension to 21 April 2029
- 3 years, 6 months
Description of possible extension:
The Council may extend the contract for a further 12-month period, subject to satisfactory performance and funding availability.
Main procurement category
Services
CPV classifications
- 70330000 - Property management services of real estate on a fee or contract basis
- 79342320 - Customer-care services
- 79993000 - Building and facilities management services
Contract locations
- UKI41 - Hackney and Newham
Participation
Legal and financial capacity conditions of participation
Suppliers are required to respond to the Conditions of Participation set out in the Project Specific Questionnaire, which cover Financial Capacity, Legal Capacity, Technical Ability, and Additional Questions (e.g. data processing). In addition to providing details of three relevant contracts, suppliers are required to respond to 3 Project Specific Questions. These questions will be scored, based on the weightings provided, in order to select the top 4 scoring bidders to be invited to tender. For this tender, there is also a mandatory requirement for suppliers to either be a Member of the RICS or the Property Institute (or equivalent and relevant accredited body).
Technical ability conditions of participation
Suppliers are required to respond to the Conditions of Participation set out in the Project Specific Questionnaire, which cover Financial Capacity, Legal Capacity, Technical Ability, and Additional Questions (e.g. data processing). In addition to providing details of three relevant contracts, suppliers are required to respond to 3 Project Specific Questions. These questions will be scored, based on the weightings provided, in order to select the top 4 scoring bidders to be invited to tender. For this tender, there is also a mandatory requirement for suppliers to either be a Member of the RICS or the Property Institute (or equivalent and relevant accredited body).
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
13 June 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
20 June 2025, 12:00pm
Submission address and any special instructions
Tenders must be submitted electronically via the Council's nominated e-tendering portal (anticipated to be ProContract).
Suppliers are advised to register if not already signed up. Registration is free.
https://procontract.due-north.com/SupplierRegistration/Register
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Suppliers to be invited to tender
Maximum 4 suppliers
Selection criteria:
Suppliers must provide details of three relevant contracts.
Suppliers must answer 3 Project Specific Questions which are scored.
The top 4 scoring suppliers will be invited to tender.
Mandatory membership of RICS, Property Institute, or equivalent is required.
Award decision date (estimated)
8 September 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Council will shortlist the highest scoring suppliers following evaluation of their Selection Questionnaire (SQ) response. A maximum of four suppliers will be invited to tender, provided that they meet the Council's selection criteria and score sufficiently. Selection will be based on the financial, legal, and technical capacity of suppliers to deliver the Council's requirement, and responses to 3 scored questions as set out in the SQ. This is a competitive flexible procedure and the Council may refine the award criteria following selection of suppliers, prior to issuing the Invitation to Tender (ITT).
If fewer than 2 suppliers are suitable, the Council may make a direct award under Schedule 5(6) of the Procurement Act 2023. The Council may also consider issuing a Prior Information Notice to further market test. The Council may novate the contract to a management company subject to Cabinet approvals.
The Council qualifies to use an accelerated procedure as a planned procurement notice has been published.
Reduced tendering period
Yes
Qualifying planned procurement notice - minimum 10 days
Contracting authority
London Borough of Hackney
- Public Procurement Organisation Number: PRZC-5592-DDDV
Hackney Service Centre
London
E8 1DY
United Kingdom
Contact name: Mr Giles Bartlett
Email: giles.bartlett@hackney.gov.uk
Website: https://hackney.gov.uk/tenders
Region: UKI41 - Hackney and Newham
Organisation type: Public authority - sub-central government