Section one: Contracting authority
one.1) Name and addresses
Police and Crime Commissioner for Lincolnshire
Deepdale Lane, Nettleham
Lincoln
LN22LT
Contact
Eelco Bouwer
Country
United Kingdom
NUTS code
UKF30 - Lincolnshire
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://sell2.in-tend.co.uk/blpd/home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://sell2.in-tend.co.uk/blpd/home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Replacement of Enterprise Resource Planning Solution
Reference number
CCM/0090
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Tender to establish a single Provider Contract for the implementation, licensing and support and maintenance of an ERP solution
two.1.5) Estimated total value
Value excluding VAT: £10,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKF30 - Lincolnshire
two.2.4) Description of the procurement
The Customer wishes to establish a single Provider Contract (combined bids are acceptable) for the implementation, licensing and support and maintenance of an ERP solution. The Customer is managing this procurement process in accordance with the Public Contracts Regulations 2015, as amended (the "Regulations"). This Contract is being procured under the open procedure laid down in Regulation 27.The Contract Period will commence on 1st April 2024 and will end on 31st March 2033 with three options to extend for up to 12 months each at the sole discretion of the Customer. This period will cover both the implementation phase and operational use of the solution. The options to extend may be exercised by the Customer at the same time. The implementation phase will commence on 1st April 2024 and will complete no later than 31st March 2025. The new ERP system will go live (i.e. move from the test environment to the production environment, such that all users can start performing transactions in the new ERP) for all users no later than 1st April 2025
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2024
End date
31 March 2033
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
3 x 12 months optional extensions to the contract.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed in the ITT documents
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As detailed in the ITT documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
29 November 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
29 November 2023
Local time
12:00pm
Place
Police HQ, Deepdale Lane, Nettleham, Lincoln, LN2 2LT
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Police and Crime Commissioner for Lincolnshire
Lincoln
Country
United Kingdom