Section one: Contracting authority
one.1) Name and addresses
THE PIRBRIGHT INSTITUTE
Pirbright
WOKING
GU240NF
Procurement.Department@pirbright.ac.uk
Country
United Kingdom
Region code
UKJ25 - West Surrey
Companies House
559784
Internet address(es)
Main address
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
https://Procurement.Department@pirbright.ac.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://PirbrightTenders@pirbright.ac.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
Institute
one.5) Main activity
Other activity
Animal Research
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ISO 11 Incinerator Life Extension Project - WP 5 Refractory Replacement
Reference number
BC22-004
two.1.2) Main CPV code
- 42320000 - Waste incinerators
two.1.3) Type of contract
Supplies
two.1.4) Short description
Design and Build of Work re. Incinerator Kiln Refractory Lining replacement for the Primary and Secondary Combustion Chambers.
The scope of works will involve:
• Detailed design and configuration of the new refractory lining and anchors based on the existing plant, drawings and documentation.
• Supply and delivery of all refractory materials and anchors including any materials used for forming, moulding, and support structure (e.g. wood, polystyrene) and 1 tonne waste bags with sealable tops.
• Deconstruction of existing refractory lining and Anchors (Disposal of waste by others)
• Installation of the new anchors and refractory lining as per agreed detailed design.
• Management of drying out and curing of the lining.
• Management of all subcontractors employed by the supplier to complete these works.
• Submission of O&M containing all required details as per PIF and separate section to provide information needed for the Health and Safety File. Please see Contract Scope section in ITT document.
two.1.5) Estimated total value
Value excluding VAT: £405,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 44192000 - Other miscellaneous construction materials
- 45000000 - Construction work
- 51135110 - Installation services of waste incinerators
- 71310000 - Consultative engineering and construction services
- 71320000 - Engineering design services
two.2.3) Place of performance
NUTS codes
- UKJ25 - West Surrey
two.2.4) Description of the procurement
The contract is for a single supplier to provide Design and Build of Work Package 5 - Incinerator Kiln Refractory Lining Upgrade to the Primary and Secondary Combustion Chambers, as per the user requirement specification (URS) for The Pirbright Institute (Pirbright), Ash Road, Pirbright, Surrey, GU24 0NF.
The scope of this contract is to replace the Kiln Refractory Lining for the Primary and Secondary Incinerator Chambers to ensure that the ISO 11 incinerator remains available to operate, safe, reliable and will serve the building for a minimum of 10 years.
The scope of works will involve:
• Detailed design and configuration of the new refractory lining and anchors based on the existing plant, drawings and documentation.
• Supply and delivery of all refractory materials and anchors.
o This would include any materials used for forming, moulding, and support structure (e.g. wood, polystyrene) and 1 tonne waste bags with sealable tops.
• Deconstruction of existing refractory lining and Anchors (Disposal of waste by others)
• Installation of the new anchors and refractory lining as per agreed detailed design.
• Management of drying out and curing of the lining.
• Management of all subcontractors employed by the supplier to complete these works.
• On completion, an O&M is to be submitted which provides details of works from design to completion. The O&M should include all relevant items shown in the PIF and a separate section which provides details of the following
o Brief Description of the works being carried out.
o Project Risk Assessment.
o Key structural principals.
o Hazardous materials used.
o Information on the future removal of installed plant.
o H&S information about equipment provided for cleaning or maintaining installed plant.
o The nature, location and markings of significant services.
o Information and as built drawings of buildings, plant and equipment.
o Step by step activities to carry out the works.
o Lesson Learnt, challenges met and how they were overcome.
o Details on how the curing burners are set up and how the ventilation and ID fans are set up to draw away the heat.
• As part of the works, the supplier should also provide the following:
o Provision to ensure safe access and egress to confined spaces (Gas monitors, Rescue Personnel, Outside Watchman, etc)
o All provisions for the deconstruction, installation and drying / curing of the refractory, including but not limited to:
All necessary machinery and equipment required for the works.
Provision of lighting in the individual plant sections.
Provision of transport vehicles required for the works which is not listed as part of the CDM site below.
Provision of weather protection for any equipment and materials used/stored outside.
Air compressor and fuel.
Extraction fans and filtration to minimise dust generation within area of works.
All PPE required for safe working during all works.
Equipment and fuel required for drying and curing of the refractory lining. Recommend diesel burner as gas would be difficult to arrange on site.
A CDM Construction site will be set up as part of the overall project which will provide for the following:
• Site Supervision
• HERRAS fencing and appropriate signage around CDM area
• Site Office
• Welfare Office including changing areas
• Waste skips
• Scissor lift
• Fork-lift truck / telehandler
• CDM documentation / inductions / daily logs / management of RAMS
Additional information:
As part of the tender, the supplier is to provide option costs and timescales for the following:
• Completion of both chambers within a single visit based on normal working hours only.
• Completion of both chambers within a single visit based on normal and extended working hours.
• Completion of both chambers over two visits (i.e. one chamber per visit) based on normal working hours only.
• Completion of both chambers over two visits (i.e. one chamber per visit) based on normal and extended working hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
19 November 2024
End date
31 December 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 October 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 October 2024
Local time
2:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
This requirement has also been advertised on Contracts Finder.
https://www.contractsfinder.service.gov.uk/Notice/68f650ff-b91d-4efe-b3a2-4c0ec9c59c2b
The ITT package can be found on Contracts Finder or on request from Procurement.Department@pirbright.ac.uk.
Please note that Appendix H - Confidentiality Agreement must be completed, signed, and emailed to Procurement.Department@pirbright.ac.uk asap. Then and only then will access to the full ITT package (Appendix E1 - Site Documents, Appendix E2 - Incinerator Dimensions and Appendix E3 - Front Plate Technical Datasheets) be granted to the requester.
six.4) Procedures for review
six.4.1) Review body
The Pirbright Institute
Pirbright
Country
United Kingdom