Section one: Contracting authority
one.1) Name and addresses
White Woods Primary Academy Trust
Rotherham
S60 2XJ
Contact
Graham Thorpe
Graham.thorpe@moxton-education.com
Telephone
+44 07540594557
Country
United Kingdom
Region code
UKE3 - South Yorkshire
Companies House
08589470
Internet address(es)
Main address
https://whitewoodsprimaryacademytrust.co.uk
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://whitewoodsprimaryacademytrust.co.uk/resource-type/tenders/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
White Woods Primary Academy Trust - Comms & Security Procurement
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The White Woods Primary Academy Trust (WWPAT) is a Trust of 13 Academies encompassing c.3,122 pupils in and around Rotherham.
The Head Office is based at Canklow Woods Primary School
WWPAT was established in 2013 and has a considered growth strategy. In summary the Trust may encompass circa 15-18 schools in the next 5 years.
Central to White Woods PAT is the determination to work together in partnership to enable the Trust to offer the best possible educational experience to all children in our local communities. It is our aspiration to become a hub of excellence, helping to promote the life chances of all children in our Trust.
Vision
All of our children, from any background, will be supported to excel both academically and socially, developing the skills of lifelong learners.
Our Mission
Our schools will be exceptional and provide children and adults with a breadth of exciting opportunities promoting curiosity and broadening the mind.
We will build positive, challenging partnerships with each other and the wider community promoting aspiration and ambition.
This procurement encompasses the items noted below.
In essence, this procurement is all about identifying a single supplier to provide a package of services relating to communication, online safety and security. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the contract. Any additional schools will co-terminate to the end same end date of the initial contract.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• An Education compliant internet filtering service
• Filtering of Trust owned devices away from schools e.g. staff / pupil laptops
• Reporting of online activity service to support Safeguarding
• A Managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There will be no requirement for TUPE
• Further details about the solution requirements will be provided to those bidders who are shortlisted to receive the ITT pack.
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30200000 - Computer equipment and supplies
- 32412100 - Telecommunications network
- 32412110 - Internet network
- 32430000 - Wide area network
- 32500000 - Telecommunications equipment and supplies
- 80100000 - Primary education services
- 80400000 - Adult and other education services
- 80500000 - Training services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The White Woods Primary Academy Trust (WWPAT) is a Trust of 13 Academies encompassing c.3,122 pupils in and around Rotherham.
The Head Office is based at Canklow Woods Primary School
WWPAT was established in 2013 and has a considered growth strategy. In summary the Trust may encompass circa 15-18 schools in the next 5 years.
Central to White Woods PAT is the determination to work together in partnership to enable the Trust to offer the best possible educational experience to all children in our local communities. It is our aspiration to become a hub of excellence, helping to promote the life chances of all children in our Trust.
Vision
All of our children, from any background, will be supported to excel both academically and socially, developing the skills of lifelong learners.
Our Mission
Our schools will be exceptional and provide children and adults with a breadth of exciting opportunities promoting curiosity and broadening the mind.
We will build positive, challenging partnerships with each other and the wider community promoting aspiration and ambition.
This procurement encompasses the items noted below.
In essence, this procurement is all about identifying a single supplier to provide a package of services relating to communication, online safety and security. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the contract. Any additional schools will co-terminate to the end same end date of the initial contract.
The companies identified from these shortlisting questions to receive the ITT will then receive a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT will include, but not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• An Education compliant internet filtering service
• Filtering of Trust owned devices away from schools e.g. staff / pupil laptops
• Reporting of online activity service to support Safeguarding
• A Managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• There will be no requirement for TUPE
• Further details about the solution requirements will be provided to those bidders who are shortlisted to receive the ITT pack.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
Accelerated procedure
Justification:
Time limited due to need to ensure continuity of service.
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 November 2022
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
18 November 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
White Woods Primary Academy Trust
Rotherham
Country
United Kingdom