Section one: Contracting authority
one.1) Name and addresses
Dumfries and Galloway Council
Procurement Team, Carruthers House
Dumfries
DG1 2HP
Contact
Karen Mclachlan
Procurement.CIRW@dumgal.gov.uk
Telephone
+44 3033333000
Country
United Kingdom
NUTS code
UKM92 - Dumfries & Galloway
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00219
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Measured Term Contract (MTC) Boiler Servicing & Maintenance
Reference number
DGCP-0252
two.1.2) Main CPV code
- 50531200 - Gas appliance maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
This tender process is for participation in the Contract for a fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout Dumfries and Galloway.
The services which may be carried out under this contract include:
- Gass and Oil Boiler Flues
- Air Handling
- Gas Taps
- Pressurisation Units
The Contract will be awarded on a Lot basis, with the Tenderer being able to bid for one, any or all of the four lots without penalty.
1 - Wigtownshire
2 - Stewartry
3 - Nithsdale
4 - Annandale & Eskdale
two.1.5) Estimated total value
Value excluding VAT: £1,008,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
two.2) Description
two.2.1) Title
Wigtownshire
Lot No
1
two.2.2) Additional CPV code(s)
- 45259300 - Heating-plant repair and maintenance work
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Wigtownshire
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Wigtownshire region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Stewartry
Lot No
2
two.2.2) Additional CPV code(s)
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 45259300 - Heating-plant repair and maintenance work
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Stewartry
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Stewartry region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Nithsdale
Lot No
3
two.2.2) Additional CPV code(s)
- 45259300 - Heating-plant repair and maintenance work
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Nithsdale
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Nithsdale region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Annandale & Eskdale
Lot No
4
two.2.2) Additional CPV code(s)
- 45259300 - Heating-plant repair and maintenance work
- 50531100 - Repair and maintenance services of boilers
- 38500000 - Checking and testing apparatus
- 71630000 - Technical inspection and testing services
- 44621221 - Parts of central-heating boilers
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
Annandale & Eskdale
two.2.4) Description of the procurement
A fully comprehensive contract to carry out Servicing and Maintenance of Boiler Plant within Council buildings throughout the Annandale & Eskdale region of Dumfries and Galloway.
Requirement is for a contractor to carry out the Servicing & Maintenance of all equipment listed within the Schedule of Rates.
The services which may be carried out under this contract include:
-Gass and Oil Boiler Flues
-Air Handling
-Gas Taps
-Pressurisation Units
This contract will provide Dumfries and Galloway with Contractors certified and qualified to ensure compliance at all times.
two.2.5) Award criteria
Quality criterion - Name: quality / Weighting: 40
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract will operate for an initial three year period with an option to extend for a further 12-month period.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
For details of the conditions relevant to the contract, please see the MTC Boiler Servicing & Maintenance Invitation to Tender and Specification documents in the Public contract Scotland Tender site Buyer Attachments area of ITT 59398.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.6) Information about electronic auction
An electronic auction will be used
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2025/S 000-519032
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 July 2025
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
2 July 2025
Local time
12:00pm
Place
Dumfries and Galloway Council, Carruthers House, Dumfries (or via On-Line methods at alternate locations).
Information about authorised persons and opening procedure
All tenders will be opened in a secure location and witnessed by members of the procurement team authorised by the Council.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: On expiry of the contract term (intent for initial contract term is Three years) and any exercised extensions.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 59398. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Community benefits are included in this requirement. For more information see procurement documents for this ITT.
(SC Ref:800249)
six.4) Procedures for review
six.4.1) Review body
Dumfries Sheriff Court
Buccleuch Street
Dumfries
DG1 2AN
Country
United Kingdom