Tender

MVH25002 - Heating Servicing, Repairs and Installation

  • Barcud Shared Services
  • Merthyr Valleys Homes Limited

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-028754

Procurement identifier (OCID): ocds-h6vhtk-05122c (view related notices)

Published 30 May 2025, 12:21pm

Scope

Description

The tender will establish 8 distinct lots which will include:

Lot 1: Gas Servicing and Repairs (to include solid fuels)

Lot 2: Solar Thermal Servicing and Repairs

Lot 3: Air Source Heat Pump Servicing and Repairs

Lot 4: Solar PV Servicing and Repairs

Lot 5: Commercial Gas Servicing and Repairs

Lot 6: Gas Installations

Lot 7: Commercial Gas Installations

Lot 8: Air Source Heat Pump Installations

Total value (estimated)

  • £19,146,647 excluding VAT
  • £22,975,973 including VAT

Above the relevant threshold

Main procurement category

Works

CPV classifications

  • 50531200 - Gas appliance maintenance services
  • 45333000 - Gas-fitting installation work
  • 45261215 - Solar panel roof-covering work
  • 45259300 - Heating-plant repair and maintenance work
  • 45331100 - Central-heating installation work
  • 45232141 - Heating works

Contract locations

  • UKL15 - Central Valleys

Lot constraints

Description of how multiple lots may be awarded:

There is no limit on the number of lots that a tenderer may bid for, however MVH will have flexibility over the decision-making process in terms of contractors winning multiple lots.

Not the same for all lots

Contract dates are shown in Lot sections, because they are not the same for all lots.

Lot 1. Gas Servicing and Repairs (to Include Solid Fuels)

Description

Provision of Gas Servicing and Repairs (to Include Solid Fuels)

Lot value (estimated)

  • £10,000,000 excluding VAT
  • £12,000,000 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1+1+1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Lot 2. Solar Thermal Servicing and Repairs

Description

Provision of Solar Thermal Servicing and Repairs

Lot value (estimated)

  • £466,667 excluding VAT
  • £560,000 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1 + 1 + 1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Lot 3. Air Source Heat Pump Servicing and Repairs

Description

Provision of Air Source Heat Pump Servicing and Repairs

Lot value (estimated)

  • £129,980 excluding VAT
  • £155,976 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1 + 1 + 1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Lot 4. Solar PV Servicing and Repairs

Description

Provision of Solar PV Servicing and Repairs

Lot value (estimated)

  • £50,000 excluding VAT
  • £60,000 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1 + 1 + 1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Lot 5. Commercial Gas Servicing and Repairs

Description

Provision of Commercial Gas Servicing and Repairs

Lot value (estimated)

  • £500,000 excluding VAT
  • £600,000 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1 + 1 + 1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Lot 6. Gas Installations

Description

Provision of Gas Installations

Lot value (estimated)

  • £7,000,000 excluding VAT
  • £8,399,997 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1 + 1 + 1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Lot 7. Commercial Gas Installations

Description

Provision of Commercial Gas Installations

Lot value (estimated)

  • £500,000 excluding VAT
  • £600,000 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1 + 1 + 1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Lot 8. Air Source Heat Pump Installations

Description

Provision of Air Source Heat Pump Installations

Lot value (estimated)

  • £500,000 excluding VAT
  • £600,000 including VAT

Contract dates (estimated)

  • 1 October 2025 to 30 September 2032
  • Possible extension to 30 September 2035
  • 10 years

Description of possible extension:

1 + 1 + 1

Same for all lots

CPV classifications and contract locations are shown in the Scope section, because they are the same for all lots.

Participation

Legal and financial capacity conditions of participation

Lot 1. Gas Servicing and Repairs (to Include Solid Fuels)

Lot 2. Solar Thermal Servicing and Repairs

Lot 3. Air Source Heat Pump Servicing and Repairs

Lot 4. Solar PV Servicing and Repairs

Lot 5. Commercial Gas Servicing and Repairs

Lot 6. Gas Installations

Lot 7. Commercial Gas Installations

Lot 8. Air Source Heat Pump Installations

As per ITT

Technical ability conditions of participation

Lot 1. Gas Servicing and Repairs (to Include Solid Fuels)

Lot 2. Solar Thermal Servicing and Repairs

Lot 3. Air Source Heat Pump Servicing and Repairs

Lot 4. Solar PV Servicing and Repairs

Lot 5. Commercial Gas Servicing and Repairs

Lot 6. Gas Installations

Lot 7. Commercial Gas Installations

Lot 8. Air Source Heat Pump Installations

As per ITT

Particular suitability

Lot 1. Gas Servicing and Repairs (to Include Solid Fuels)

Lot 2. Solar Thermal Servicing and Repairs

Lot 3. Air Source Heat Pump Servicing and Repairs

Lot 4. Solar PV Servicing and Repairs

Lot 5. Commercial Gas Servicing and Repairs

Lot 6. Gas Installations

Lot 7. Commercial Gas Installations

Lot 8. Air Source Heat Pump Installations

Small and medium-sized enterprises (SME)

Submission

Enquiry deadline

27 June 2025, 12:00pm

Tender submission deadline

4 July 2025, 12:00pm

Submission address and any special instructions

http://www.sell2wales.gov.wales

Tenders may be submitted electronically

Yes

Languages that may be used for submission

English

Award decision date (estimated)

25 July 2025

Recurring procurement

Publication date of next tender notice (estimated): 30 May 2035

Award criteria

This table contains award criteria for this lot
Name Type Weighting
Price Price 60.00%
Quality Quality 40.00%

Other information

Conflicts assessment prepared/revised

Yes

Procedure

Procedure type

Open procedure

Documents

Associated tender documents

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334107

ITT - Above Threshold - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334108

Appendix 1 - Foundation Questions - Above Threshold - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334109

Appendix 2.1.1 - Quality Questions Lot 1 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334110

Appendix 2.1.2 - Quality Questions Lot 2 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334111

Appendix 2.1.3 - Quality Questions Lot 3 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334112

Appendix 2.1.4 - Quality Questions Lot 4 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334113

Appendix 2.1.5 - Quality Questions Lot 5 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334114

Appendix 2.1.6 - Quality Questions Lot 6 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334116

Appendix 2.1.7 - Quality Questions Lot 7 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334117

Appendix 2.1.8 - Quality Questions Lot 8 - Section H - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334118

Appendix 2.2 - Quality Questions - General (All Lots) - Sections H - K - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334120

Appendix 3.1 - Specification - Domestic Central Heating - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334121

Appendix 3.2 - Specification - Gas Volume - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334122

Appendix 3.3 - Specification - House Detection - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334123

Appendix 3.4 - Specification - Retrofit - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334124

Appendix 3.5 - Specification - Solid Fuel - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334125

Appendix 3.6 - Specifications - Items - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334126

Appendix 4.1 - Pricing Schedule - Lot 1 - Gas Servicing and Repairs (to include solid fuels) - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334127

Appendix 4.2 - Pricing Schedule - Lot 2 - Solar Thermal Servicing and Repairs - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334128

Appendix 4.3 - Pricing Schedule - Lot 3 - Air Source Heat Pump Servicing and Repairs - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334129

Appendix 4.4 - Pricing Schedule - Lot 4 - Solar PV Servicing and Repairs - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334130

Appendix 4.5 - Pricing Schedule - Lot 5 - Commercial Gas Servicing and Repairs - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334132

Appendix 4.6 - Pricing Schedule - Lot 6 - Gas Installations - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334134

Appendix 4.7 - Pricing Schedule - Lot 7 - Commercial Gas Installations - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334135

Appendix 4.8 - Pricing Schedule - Lot 8 - Air Source Heat Pump Installations - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334136

Appendix 5 - Community Benefits Menu - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334137

Appendix 6 - KPI's and Non-Compliance - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334138

Appendix 7 - TUPE Information - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334139

Appendix 8 - Data Processing Agreement (DRAFT) - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334140

Appendix 9 - Gas Safety Procedure April 2025 - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334141

Appendix 10 - No Access Procedure - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334142

Appendix 11 - Voids Process - MVH25002

https://www.sell2wales.gov.wales/Assets/NoticeBuilder_FileDownload.aspx?id=334143

Appendix 12 - Repairs and Maintenance Procedure - MVH25002

Contracting authorities

Barcud Shared Services

  • Companies House: 12136070

2 Alexandra Gate Ffordd Pengam

Cardiff

CF24 2SA

United Kingdom

Contact name: Catherine Sizer

Email: cath@barcudsharedservices.org.uk

Website: http://www.barcudsharedservices.org.uk

Region: UKL22 - Cardiff and Vale of Glamorgan

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

Devolved regulations that apply: Wales

Merthyr Valleys Homes Limited

  • Companies House: IP030532

22 Lansbury Road, Gellideg

Merthyr Tydfil

CF48 1HA

United Kingdom

Contact name: Neil Davies

Email: Neil.Davies@mvhomes.org.uk

Region: UKL15 - Central Valleys

Organisation type: Public undertaking (commercial organisation subject to public authority oversight)

Devolved regulations that apply: Wales

Contact organisation

Contact Barcud Shared Services for any enquiries.