Scope
Reference
SW/HB
Description
The Council requires condition reports analysing the condition of the M&E services within 32 properties across the Borough.
The reports for each building must cover the following mechanical and electrical installations:
• Heating, Ventilation and Air Conditioning (HVAC) systems: This includes boilers, chillers, air handling units, ductwork, fans and filters.
• Electrical systems: This includes switchgear, distribution boards, cables, lighting and emergency lighting systems.
• Plumbing and drainage systems: This includes hot and cold-water supplies, drainage systems, pumps and tanks.
• Fire detection and suppression systems: This includes smoke detectors, sprinklers, fire alarms and extinguishers.
• Lifts and escalators: This includes all lift installations and escalators in the building.
The scope of service for each element should consist of:
• Plant Condition RAG.
• Current effectiveness of the plant.
• Date of installation against the CIBSE Guide M tables for typical plant replacement requirements.
• Areas of corrosion.
• Areas of system malfunction. Size of the plant and pipework.
• Evaluate M&E test certificates and highlight any missing compliance documentation.
• Photographic evidence of defects.
• Summary of required action.
• Budget costs for replacements.
• Option appraisals (where practical).
Where available, asset registers, as installed drawings, equipment handbooks, maintenance records and Operation & Maintenance manuals will be made available to help compile the required outputs, including Life Cycle Cost Analysis.
Tenders are invited from organisations that have the necessary resources, ability, and experience to meet the Council's requirements. It is anticipated that the contract will start in August 2025.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 4 August 2025 to 27 February 2026
- 6 months, 24 days
Main procurement category
Services
CPV classifications
- 71315300 - Building surveying services
Contract locations
- UKD46 - East Lancashire
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Tender submission deadline
13 June 2025, 3:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Contract Price / Fee | Price | 60% |
| Quality Method Statements | Quality | 40% |
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Burnley Borough Council
- Public Procurement Organisation Number: PXCG-1649-DCLV
Town Hall, Manchester Rd
Burnley
BB119SA
United Kingdom
Email: procurement@burnley.gov.uk
Region: UKD46 - East Lancashire
Organisation type: Public authority - sub-central government