Scope
Reference
2640-PPT-C
Description
East Suffolk Council ("ESC") is seeking to procure a suitably experienced security company to provide security services for Temporary Accommodation units within Coppice Court, Britten Road, Lowestoft and 141 St Peters Street, Lowestoft to monitor the out of office hours, weekends and bank holidays. Duties and expectations would specifically require presence in the building during the necessary hours, regular hourly patrolling of the communal parts and daily/nightly reporting to ESC of any issues encountered. Security guards/officers would also be required to deal with any anti-social behaviour or non-compliance re any health and safety aspects, clear corridor policy and any illegal activities which could also require reporting and assistance from the local Police authority.
ESC intends to procure the contract through a Competitive Flexible Procedure in accordance with section 20(1) and (2)(b) of the Procurement Act 2023.
Total value (estimated)
- £332,000 excluding VAT
- £398,400 including VAT
Above the relevant threshold
Contract dates (estimated)
- 31 August 2025 to 31 August 2026
- Possible extension to 31 August 2027
- 2 years, 1 day
Description of possible extension:
One optional extension of a further 12 months.
Main procurement category
Services
CPV classifications
- 79710000 - Security services
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
25 June 2025, 12:00pm
Submission type
Requests to participate
Deadline for requests to participate
25 June 2025, 12:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
12 August 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Award criteria for the Invitation to Tender stage will be 40% price, 60% quality subdivided into Methodology, Performance Management, Social Value and Data Protection. Full details in the provided... |
Price |
Weighting description
Award criteria for the Invitation to Tender stage will be 40% price, 60% quality subdivided into Methodology, Performance Management, Social Value and Data Protection. Full details in the provided Conditions of Participation documents.
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
The Council intends to conduct a Competitive Flexible Procedure in three stages:
1. Conditions of Participation (CoP)
2. Invitation to Tender (ITT)
3. Contract Award
The Conditions of Participation are set out in the Procurement Specific Questionnaire (PSQ) and will be evaluated at the separate, initial Conditions of Participation Stage.
Section 22 of the Procurement Act 2023 makes provisions for the Council to set Conditions of Participation which a Supplier must meet to be awarded a contract. The Council will use the PSQ to determine whether you are able to meet the legal and financial capacity, or technical ability to perform the contract. If you meet these Conditions of Participation, and are short-listed, then you will be invited to participate in the Invitation to Tender stage where the winning Supplier will be selected.
The Council intends to select the Top Six (6) to progress to the Invitation to Tender stage based on the top highest scoring submissions and all Pass/Fail elements being passed.
Full information on the procedure can be found in the provided Conditions of Participation documents.
Documents
Documents to be provided after the tender notice
Invitation to Tender documents will be published to shortlisted suppliers as per the details in the Conditions of Participation documents.
Contracting authority
East Suffolk Council
- Public Procurement Organisation Number: PLPP-1174-BHLX
East Suffolk House, Station Road, Melton
Woodbridge
IP12 1RT
United Kingdom
Contact name: Abiola Michael-Bucknor
Email: procurement@eastsuffolk.gov.uk
Website: http://www.eastsuffolk.gov.uk
Region: UKH14 - Suffolk
Organisation type: Public authority - sub-central government