Section one: Contracting authority
one.1) Name and addresses
Agora Learning Partnership
Watford
WD24 5JW
Contact
Geoff Chandler
geoff.chandler@moxton-education.com
Telephone
+44 07970661087
Country
United Kingdom
Region code
UKH23 - Hertfordshire
Companies House
10290954
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.moxton-education.com/projects-minimalist
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Agora Learning Partnership - ICT Communications & Security Partner
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Agora learning Partnership (Agora) encompasses 9 schools and circa 2,693 pupils in Hertfordshire.
The Trust Head Office is currently at The Orchard Primary School
The Agora Learning Partnership (formerly the Herts for Learning Multi Academy Trust) is an inclusive, collaborative and forward looking Trust where we all work together, learn together and succeed together in order to give all of the children in our academies the best possible education and learning opportunities.
The nine schools who currently belong to our Partnership benefit greatly from working collaboratively, providing help and support to one another. The relationship between the schools and the Executive Team and Trustees is also deemed to be a strength of the organisation and the support offered by the Executive Team is very much personalised to the individual needs of our schools. However, this only enhances the provision at our schools, whilst enabling them to maintain their individual identities and the autonomy to deliver a curriculum that reflects their school communities and the needs of the children and young people that they serve; we believe this is the only way to achieve the very best educational standards within our schools and across our Trust - high standards that we continually strive for.
Throughout our Partnership, we believe success is measured by the number of children and young people who feel happy, safe and able to flourish, in order that they can reach their full potential educationally and in all other aspects of school and life. As a result, we place children and young people at the heart of all the work that we do and the decisions that we make.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding bid timescales are noted below but in terms of the service this is advertised as a 60 month contract with start and end dates as follows:
Lines available - Service start date - 1st May 2024
Service end date - 30th April 2029
The companies identified from these questions will receive the ITT stage 2 for the Service including a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT Stage 2 will include, but is not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• A managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• It is not expected there may be a requirement for TUPE
two.1.5) Estimated total value
Value excluding VAT: £620,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32430000 - Wide area network
- 32550000 - Telephone equipment
- 32560000 - Fibre-optic materials
- 32570000 - Communications equipment
- 32580000 - Data equipment
- 48100000 - Industry specific software package
- 51340000 - Installation services of line telephony equipment
- 80100000 - Primary education services
- 80400000 - Adult and other education services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Agora learning Partnership (Agora) encompasses 9 schools and circa 2,693 pupils in Hertfordshire.
The Trust Head Office is currently at The Orchard Primary School
The Agora Learning Partnership (formerly the Herts for Learning Multi Academy Trust) is an inclusive, collaborative and forward looking Trust where we all work together, learn together and succeed together in order to give all of the children in our academies the best possible education and learning opportunities.
The nine schools who currently belong to our Partnership benefit greatly from working collaboratively, providing help and support to one another. The relationship between the schools and the Executive Team and Trustees is also deemed to be a strength of the organisation and the support offered by the Executive Team is very much personalised to the individual needs of our schools. However, this only enhances the provision at our schools, whilst enabling them to maintain their individual identities and the autonomy to deliver a curriculum that reflects their school communities and the needs of the children and young people that they serve; we believe this is the only way to achieve the very best educational standards within our schools and across our Trust - high standards that we continually strive for.
Throughout our Partnership, we believe success is measured by the number of children and young people who feel happy, safe and able to flourish, in order that they can reach their full potential educationally and in all other aspects of school and life. As a result, we place children and young people at the heart of all the work that we do and the decisions that we make.
This procurement encompasses the items noted below. In essence, this procurement is all about identifying a single supplier to provide a fully outsourced managed service. At the sole discretion of the Trust any future schools that the Trust may incorporate into the Trust will also be added to the ICT contract. Any additional schools will co-terminate to the end same end date of the initial contract.
Further details regarding bid timescales are noted below but in terms of the service this is advertised as a 60 month contract with start and end dates as follows:
Lines available - Service start date - 1st May 2024
Service end date - 30th April 2029
The companies identified from these questions will receive the ITT stage 2 for the Service including a detailed set of requirements. For the purposes of this shortlisting stage bidders should assume that the ITT Stage 2 will include, but is not be limited to;
• A managed connectivity service to connect schools anywhere in England
• A broadband service for each school based on synchronous connectivity
• A 'failover' line
• A firewalled service
• A managed VoIP telephony service for each school to an agreed number of handsets each
• Support and maintenance service
• Full end to end single SLA approach
• Management of any 3rd parties required to provide the service
• Relevant monitoring, management, and reporting
• Full installation and transition service
• Value added services
• Technical interface into the Trusts outsourced support provision
Bidders should note the following:
• The Trust will provide a standard contract as part of the ITT Pack
• It is not expected there may be a requirement for TUPE
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £620,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 November 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 November 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Agora Learning Partnership
Watford
Country
United Kingdom