Scope
Reference
DN776079
Description
Bournemouth Christchurch and Poole Council (BCP Council) is establishing a Framework for the implementation of the Plan for Play programme including:
• Lot 1 The purchasing of play equipment, spares and installation
• Lot 2 Play equipment defect repairs and maintenance
• Lot 3 Design and build of a wheeled park
• Lot 4 Design and build of play spaces to include new sites, refurbishments and replacements
The framework agreement will be for 4 years and has been developed for an initial tranche of work for phase 1, 2025/26 - 2026/27 of a 5-phase programme, subject to further funding approval.
BCP Council currently has a total of 171 play areas, including equipped play, natural play, play trails, multi-use games areas (MUGA's) and rebound walls. Wheeled activity spaces including skate parks and BMX tracks. Across the BCP Council area there are 1,175 individual pieces of play equipment. BCP Council's play stock is in major decline and heading towards end of life soon
Commercial tool
Establishes a framework
Total value (estimated)
- £3,865,250 excluding VAT
- £4,638,300 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 August 2029
- 4 years
Main procurement category
Works
Additional procurement category
Services
Contract locations
- UKK24 - Bournemouth, Christchurch and Poole
Lot constraints
Description of how multiple lots may be awarded:
This contract has been divided into lots which are:
• Lot 1 The purchasing of play equipment, spares and installation
• Lot 2 Play equipment defect repairs and maintenance
• Lot 3 Design and build of a wheeled park
• Lot 4 Design and build of play spaces to include new sites, refurbishments and replacements
Bidders may submit tenders for a single lot or multiple lots. The Council reserves the right to award one, multiple, or no lots to any bidder, depending on the evaluation outcomes and the best interests of the Council.
Not the same for all lots
CPV classifications are shown in Lot sections, because they are not the same for all lots.
Lot 1. The purchasing of play equipment, spares and installation
Description
Scope: to include but not limited to:
• Swing seats and chains
• Small play items
• Individual replacement equipment and parts
• Bulk buying of frequently used parts
• Bespoke spares direct from suppliers
• Bespoke small/medium and large pieces of play equipment direct from specific suppliers
• Gates and play fencing
Lot value (estimated)
- £217,625 excluding VAT
- £261,150 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 2. Play equipment defect repairs and maintenance
Description
Scope: To supply parts and works to fit and make defect repairs, which could include but not limited to:
• Repairs to play equipment
• Repairs to safety surfacing
• Repairs to ancillary items within a play space
• Inspection and repair of cable ways
• Any related ground works
• Installation of new individual pieces of play equipment
• Installation of new safety surfacing
• Fabrication works on individual pieces of equipment
• Decommissioning and removal of play equipment and surfacing
• Jet washing and cleaning of play spaces and ancillary items
Lot value (estimated)
- £217,625 excluding VAT
- £261,150 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
- 50870000 - Repair and maintenance services of playground equipment
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 3. Design and build of a wheeled park
Description
Scope: To include but not limited to:
• Design and build of concrete Skate Park, Baiter Skate Park
• Repairs refurbishment or replacement of other existing wheeled activity sites.
Inclusive of:
• Community engagement
• Planning application and other consents
• Project management
• Repairs
• Resurfacing
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 45112723 - Landscaping work for playgrounds
- 45236210 - Flatwork for children's play area
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot 4. Design and build of play spaces to include new sites, refurbishments and replacements
Description
Scope: To include but not limited to:
• Design and build of new play spaces
• Design and build play spaces to refurbish or replace current spaces and equipment, including for disposal of some existing items, changes to layouts and all elements of redesign.
• Remove and replace specific pieces of equipment or add new items.
• Community engagement on final designs and specifications, theming
Lot value (estimated)
- £3,030,000 excluding VAT
- £3,636,000 including VAT
Framework lot values may be shared with other lots
CPV classifications
- 37535200 - Playground equipment
- 43325000 - Park and playground equipment
- 45112723 - Landscaping work for playgrounds
- 45236210 - Flatwork for children's play area
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Framework
Maximum number of suppliers
Unlimited
Maximum percentage fee charged to suppliers
0%
Framework operation description
Lot 1
Anticipated Suppliers on Lot: 5
Call-Off Award Mechanism: Direct Award (Rank 1), Further Competition.
Terms and Conditions: BCP Framework
Lot 2
Anticipated Suppliers on Lot: 2 (two)
Call-Off Award Mechanism: Direct Award (Rank 1)
Terms and Conditions: BCP Framework
Lot 3
Anticipated Suppliers on Lot: 1 (one)
Call-Off Award Mechanism: Direct Award
Terms and Conditions: JCT Design and Build
Lot 4
Anticipated Suppliers on Lot: 5 Five
Call-Off Award Mechanism: Further Competition
Terms and Conditions: JCT Design and Build
Award method when using the framework
Either with or without competition
Contracting authorities that may use the framework
Establishing party only
Participation
Technical ability conditions of participation
Lot 1. The purchasing of play equipment, spares and installation
Lot 2. Play equipment defect repairs and maintenance
Lot 3. Design and build of a wheeled park
Lot 4. Design and build of play spaces to include new sites, refurbishments and replacements
For Lots 1 & 4, Bidders must be members of the Association of Play Industries (API) and are listed on their website as having met the membership criteria.
Particular suitability
Lot 1. The purchasing of play equipment, spares and installation
Lot 2. Play equipment defect repairs and maintenance
Lot 3. Design and build of a wheeled park
Lot 4. Design and build of play spaces to include new sites, refurbishments and replacements
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
23 June 2025, 5:00pm
Tender submission deadline
2 July 2025, 2:00pm
Submission address and any special instructions
Associated tender documents
https://www.supplyingthesouthwest.org.uk/
Please follow the below instructions to view all documentation and to express your interest in this opportunity.
1. https://www.supplyingthesouthwest.org.uk/
2. Click "Search Latest Opportunities"
3. Search Reference: DN776079
4. Login and Register Interest
Please note, all communications must be via the procurement platform.
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 August 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Quality | Quality | 60% |
| Price | Price | 40% |
Other information
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
DN776079 - Tender Documents.zip
Tenders or requests to participate must be submitted electronically via https://www.supplyingthesouthwest.org.uk
https://procontract.due-north.com/Advert?advertId=b1040c68-9b3b-f011-8136-
Contracting authority
Bournemouth, Christchurch and Poole Council
- Public Procurement Organisation Number: PHYY-7342-PRHH
BCP Council Civic Centre
Bournemouth
BH2 6DY
United Kingdom
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Public authority - sub-central government