Scope
Reference
DN771065
Description
Bournemouth, Christchurch and Poole (BCP) Council's Democratic Services require a system for the management of Councillor information, the drafting of reports, the recording of decisions, the scheduling of meetings, and the publication of meeting agendas, minutes and various legislative documents.
Total value (estimated)
- £139,000 excluding VAT
- £166,800 including VAT
Below the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 31 March 2028
- Possible extension to 31 March 2030
- 4 years, 7 months
Description of possible extension:
There are 2 available extensions for 12 months.
Main procurement category
Services
CPV classifications
- 30196100 - Meeting planners
- 48000000 - Software package and information systems
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
16 June 2025, 12:00am
Tender submission deadline
30 June 2025, 2:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Award criteria
Bids will be assessed on a combination of price and quality, weighted as follows: 40% for
total price and 60% for quality, based on the questions listed within the Tender Response Part D.
The three highest scoring Bidder's at the end of the Stage 3 evaluation will be invited to undertake a demonstration to the Council and will move to Stage 4 of the evaluation where they will be assessed on a combination of Revised Quality Score 30% ,Price Score 40% and Presentation Score 30%.
The highest scoring Bidder will be awarded the contract.
Procedure
Procedure type
Below threshold - open competition
Contracting authority
Bournemouth, Christchurch and Poole Council
- Public Procurement Organisation Number: PHYY-7342-PRHH
BCP Council Civic Centre
Bournemouth
BH2 6DY
United Kingdom
Region: UKK24 - Bournemouth, Christchurch and Poole
Organisation type: Public authority - sub-central government