Section one: Contracting authority/entity
one.1) Name and addresses
Education Authority NI
3 Charlemont Place
Armagh
BT61 9AX
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
CAT-20-013 Pre-Prepared Meals
two.1.2) Main CPV code
- 15894200 - Prepared meals
two.1.3) Type of contract
Supplies
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
- UK - United Kingdom
two.2.4) Description of the procurement at the time of conclusion of the contract:
As stated in the Contract Notice (2021/S000-026548) and Contract Award Notice (2021/S000-030529) this agreement is for "the Supply and Delivery of Pre-Prepared Meals to individual school Meals kitchens throughout Northern Ireland for the period ending 30th November 2022 (with an option to extend for up to a further period of 12 months) on a call-off as required basis"
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
23
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2021/S 000-030529
Section five. Award of contract/concession
Contract No
CAT-20-013
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
7 December 2021
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Early Days Foods Ltd
Warrenpoint
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The UK currently does not have any such bodies with responsibilities for appeal/mediation procedures
Armagh
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 15894200 - Prepared meals
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
- UK - United Kingdom
seven.1.4) Description of the procurement:
As stated in the Contract Notice (2021/S000-026548) and Contract Award Notice (2021/S000-030529) this agreement is for "the Supply and Delivery of Pre-Prepared Meals to individual school Meals kitchens throughout Northern Ireland for the period ending 30th November 2022 (with an option to extend for up to a further period of 12 months) on a call-off as required basis"
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
23
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£100,000
seven.1.7) Name and address of the contractor/concessionaire
Early Days Food Ltd
Warrenpoint
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
This modification is to the framework value. The increase is below the allowed limit of 50% (£48,960) and will ensure there is sufficient materiality to extend the Framework until the new tender process is completed. the need for the modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. the requirement from catering has been in excess of estimated requirements at the time of tendering and this has been due to the absence of staff due to the prolonged covid pandemic as well as the change in the labour market causing an increased rate of staff turnover. Furthermore, the catering service is facing significant challenges in recruiting suitable staff for a number of school kitchens, it is therefore recognised that there will be a need for increased spend via this contract which could not be foreseen at the time of advertising the original contract. (ii) the modification does not alter the overall nature of the contract (the scope will remain the same); (iii) the value of the modification does not exceed
50% of the value of the original contract (value of proposed modification is 50% of the original contact value). The modification to the Framework is therefore compliant with EU procurement legislation.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
the need for the modification has been brought about by circumstances which a diligent contracting authority could not have foreseen i.e. the requirement from catering has been in excess of estimated requirements at the time of tendering and this has been due to the absence of staff due to the prolonged covid pandemic as well as the change in the labour market causing an increased rate of staff turnover. Furthermore, the catering service is facing significant challenges in recruiting suitable staff for a number of school kitchens, it is therefore recognised that there will be a need for increased spend via this contract which could not be foreseen at the time of advertising the original contract. (ii) the modification does not alter the overall nature of the contract (the scope will remain the same); (iii) the value of the modification does not exceed 50% of the value of the original contract (value of proposed modification is 50% of the original contact value). The modification to the Framework is therefore compliant with EU procurement legislation.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £100,000
Total contract value after the modifications
Value excluding VAT: £148,960