Section one: Contracting authority/entity
one.1) Name and addresses
Isle of Wight Council
County Hall, High Street
Newport
PO30 1UD
Contact
Mrs Lucy Chandler
Telephone
+44 1983821000
Country
United Kingdom
Region code
UKJ34 - Isle of Wight
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Back office system that integrates with Flowbird Parking Machines
Reference number
DN742064
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Back office system that integrates with Flowbird Parking Machines
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £350,944.24
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ34 - Isle of Wight
two.2.4) Description of the procurement
The back office system will be required for the life of the parking machines which is anticipated to be up to 31 March 2028. This is a sole source of supply due to compatibility with Flowbird Parking Machines. A previous VEAT was issued from 2020 - 2024 (2020/S 043-102833). The value set under the initial VEAT has been reached. The purpose of this VEAT notice is to show expected value for the next 4 years up until 31 March 2028.
It is anticipated that a review of the Council’s ticket machine requirements will take place well in advance of 31 March 2028.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated without a prior call for competition
- The works, supplies or services can be provided only by a particular economic operator for the following reason:
- absence of competition for technical reasons
Explanation:
Flowbird Parking Machines that the Council purchased require the Smartfolio back office system as this is the only system that integrates with the Flowbird machines and therefore they are the only provider able to meet this requirement. For as long as the parking machines are in use we will require access to this system which is why the end date is 31/03/2028 as it is anticipated that the Council will have a different approach/situation before this date and it is expected that a review of the Council’s ticket machine requirements will take place well in advance of 31/03/2028.
The standstill period will start 06/09/2024 and will finished at midnight on 16/09/2024.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
6 September 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Flowbird Smart City UK Limited
10 Willis Way
Poole
BH15 3SS
Country
United Kingdom
NUTS code
- UKJ34 - Isle of Wight
The contractor/concessionaire is an SME
No
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £350,944.24
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of England and Wales
London
Country
United Kingdom