Section one: Contracting authority
one.1) Name and addresses
Glasgow Caledonian University
70 Cowcaddens Road
Glasgow
G4 0BA
Contact
Procurement
Telephone
+44 1413313578
Country
United Kingdom
NUTS code
UKM82 - Glasgow City
Internet address(es)
Main address
http://www.gcu.ac.uk/procurement
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00195
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Award of Oracle Support Renewal with R12 upgrade and licence levelling (GCU)
Reference number
PPEF 2023-236
two.1.2) Main CPV code
- 72261000 - Software support services
two.1.3) Type of contract
Services
two.1.4) Short description
3 years of support for our Oracle Database and Application systems which are used by our GCU Finance, People Services, Registry and Support Services
Updated licence provision for Oracle campus agreement which commits the institution to report increases in Student and Staff numbers based on HESA returns.
Deprecation of our obsolete Oracle R11 licencing and repurchase of Oracle R12 licences to maintain fully supportable systems for the remaining projected life of the Oracle E Business Suite
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £516,181.70
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM82 - Glasgow City
two.2.4) Description of the procurement
3 years of support for our Oracle Database and Application systems which are used by our GCU Finance, People Services, Registry and Support Services
Updated licence provision for Oracle campus agreement which commits the institution to report increases in Student and Staff numbers based on HESA returns.
Deprecation of our obsolete Oracle R11 licencing and repurchase of Oracle R12 licences to maintain fully supportable systems for the remaining projected life of the Oracle E Business Suite
two.2.5) Award criteria
Price
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Oracle database and application licences are perpetual and our commitment with Oracle holds for as long as we are using the licences themselves. They carry commitments which mean that if we are actively using them then we must purchase additional licences and support from Oracle direct in this instance. This partly due to the dynamic nature of the changes to university HESA figures; it is not possible to enter into a framework or otherwise “compliant” purchase as we cannot predict the future need, and existing framework or tender cannot be completed for a custom requirement from a sole vendor.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract
Contract No
PPEF 2023-236
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
22 September 2023
five.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Oracle
Blackness Road
Linlithgow
EH49 7LR
Telephone
+44 7901512999
Country
United Kingdom
NUTS code
- UKM78 - West Lothian
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £516,181.70
Section six. Complementary information
six.3) Additional information
(SC Ref:745947)
six.4) Procedures for review
six.4.1) Review body
Glasgow Sheriff Court
PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
Telephone
+44 1414298888
Country
United Kingdom