Section one: Contracting authority
one.1) Name and addresses
University of Birmingham
Procurement Division, B Block, Aston Webb, Edgbaston, B15 2TT
Birmingham
Contact
Karen Manyika
Telephone
+44 1214145956
Country
United Kingdom
NUTS code
UKG31 - Birmingham
Internet address(es)
Main address
http://www.birmingham.ac.uk/index.aspx
Buyer's address
http://in-tendhost.co.uk/universityofbirmingham/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://in-tendhost.co.uk/universityofbirmingham/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electrical Distribution Network Maintenance
Reference number
FRAM057/21
two.1.2) Main CPV code
- 50532400 - Repair and maintenance services of electrical distribution equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Electrical Distribution Network MaintenanceThe University of Birmingham (referred to as the "Employer" for the purposes of consistency) wishes to enter into a Commitment Contract (the "Contract") for the provision of services which will ensure that its Electrical Distribution Network ("Electrical Network") is maintained and repaired to the highest quality standards and to ensure the highest standards for the availability for use. Accordingly, the Employer is seeking competitive Tenders ("Tenders") from suitably qualified contractors ("Contractors") in response to this Invitation to Tender ("ITT") with a view to awarding a Contract to a single Contractor, for the provision of Electrical Distribution network maintenance Services ("Services") for its entire Electrical distribution network.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Comprehensive Maintenance
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 50532400 - Repair and maintenance services of electrical distribution equipment
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
- A number of visits to provide maintenance, inspection and certification services and any other services set out in the specification details forming Schedules 1 and 2 to the Contract ("the Specification") as being required to be provided (and which the Contractor shall be obliged to provide) under the provisions of the Contract for the Electrical distribution network set out and listed in schedule 3; and - The provision of Services to carry out repairs to the Electrical distribution network equipment as such repairs become necessary; and- The provision of a 24-hour, 7-day week, 365/6 a year emergency repair service for the Electrical distribution network as set out in the Specification, andProvide professional advice, reports and recommendations to the Employer
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Possible 2 +2 Extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
ERDF
two.2) Description
two.2.1) Title
Full operational management of the network (Non-costed)
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 50532400 - Repair and maintenance services of electrical distribution equipment
two.2.3) Place of performance
NUTS codes
- UKG31 - Birmingham
Main site or place of performance
Birmingham
two.2.4) Description of the procurement
- Additional capabilities and capacities required to provide full operational network management over and above the services detailed within Lot 1.- Additional capabilities and capacities available, to successfully and wholly manage the Universities complete Medium voltage network and equipment. - Additional resources retained or deployable, including additional Senior Authorised Persons (Multi-Point Authorised) to operate the University’s network in the event that the University were to no longer retain any Senior Authorised Persons. - Ownership of the network would however still remain with the University, and the network would be operated under a delegated responsibility.- Contractors must tender for both Lot 1 and Lot 2. Both Lots will be awarded to the same supplier. Lot 2 will be awarded and retained as a future option.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Possible 2 + 2 Extension
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project
ERDF
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
CHAS or equivalent
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Commitment Contract for 4 years with a possible 2 + 2 extension
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 December 2021
Local time
10:46am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
13 January 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
University of Birmingham
Procurement Division, B Block, Aston Webb, Edgbaston
Birmingham
B15 2TT
Country
United Kingdom