Section one: Contracting authority
one.1) Name and addresses
2023 Cycling World Championships Ltd
C/O VisitScotland, Ocean Point One, 94 Ocean Drive
Edinburgh
EH6 6JH
Contact
Billy Hislop
billy.hislop@visitscotland.com
Telephone
+44 1314722057
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30467
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Events
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
2023 UCI World Cycling Championships - Event Branding / LOOK
Reference number
CWC23032
two.1.2) Main CPV code
- 92620000 - Sport-related services
two.1.3) Type of contract
Services
two.1.4) Short description
2023 Cycling World Championships Limited would like to appoint a Service Provider that can deliver the Event Branding / LOOK Services for the 2023 UCI World Cycling Championships.
two.1.5) Estimated total value
Value excluding VAT: £1,200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
Glasgow
two.2.4) Description of the procurement
2023 Cycling World Championships Limited intends to appoint a Look supplier to manage the end-to-end design development, project management and Look application for each Venue of the Cycling World Championships. This includes the design development and art working of all Look Kit of Parts and custom assets, the project management and detailed scoping of all Look requirements, the production of Venue specific Look application plans for review and eventual approval, managing the proto-typing, procurement and production of all Look assets, overseeing the installation, maintenance, transition, removal, remediation and disposal of all assets post Championships.
***
Note: 2023 Cycling World Championships Limited invites bidders to offer to provide "value in kind" (i.e. at reduced / no cost to Cycling World Championships Limited) in consideration for commercial and sponsorship rights and benefits.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
2023 Cycling World Championships Limited may extend the period of the contract at its discretion in the event of any postponement of the Championships.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Partners and other bodies may use this contract to procure the same goods and services for the 2023 Cycling World Championships. Please see section VI.3) Additional information
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
There is a minimum financial requirement of minimum turnover, trading performance and liquidity.
As part of the evaluation we will request a copy of your accounts for the last three years.
Please refer to these statements when completing section 4B Economic and Financial Standing of the SPD (Scotland).
Minimum level(s) of standards possibly required
Minimum annual turnover must be at least 1 million GBP.
Tenderers must demonstrate a return on capital employed at a ratio of greater than zero. Ratio will be calculated as follows: net profit after tax divided by net assets (total assets less current liabilities).
Tenderers must demonstrate a Current Ratio of greater than 1.Current Ratio will be calculated as follows: net current assets divided by net current liabilities.
There must be no qualification or contra-indication from any evidence provided in support of the tenders economic and financial standing.
Tenderers who have been trading for less that the three years notes above must provide evidence that they are complying with the above minimum financial requirements for the period in which they have been trading.
Tenderers who do not comply with the above financial requirements but are part of a Group, can provide a Parent Guarantee if the Parent Company satisfies the financial requirements stipulated above.
Minimum Insurance Requirements.
It is a requirement of this contract that bidders hold or can commit to obtain prior to the commencement of any subsequently awarded contract, the types of insurance indicated below;
Employer's Liability Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Employer’s Liability insurance with a minimum level of cover of 5,000,000 GBP per claim.
Public Liability Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Public Liability insurance with a minimum level of cover of 5,000,000 GBP per claim.
Product Liability Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Product Liability insurance with a minimum level of cover of 5,000,000 GBP per claim.
Professional Indemnity Insurance
The Tenderer shall have in place and maintain, throughout the period of the contract, Professional Indemnity insurance with a minimum level of cover of 5,000,000 GBP per claim.
Tenderers that fail to meet any of the minimum requirements set out above will be excluded
three.1.3) Technical and professional ability
List and brief description of selection criteria
Tenderers must complete Question 4C1.2 (CWC23032 Schedule 4 Technical & Professional Questionnaire of the Single Procurement Document (SPD).
The Tenderers response to this section of the SPD will be assessed and scored by the Purchaser in accordance with the scoring methodology set out in the procurement documents (see section 5.2.2 of the Invitation to Tender).
Please note that the Invitation to Tender can be found in the suppliers' attachment area of Public Contracts Scotland Tenders website (PCS-T).
The section has a total available score of 100, with an available score of 33.33 attributed to each example. 2023 Cycling World Championships Limited expects that Tenderers should attain a total score of at least 64 of the available 100 points. Any Tender failing to achieve the minimum score may (at 2023 Cycling World Championships Limited's discretion) be excluded and the Tenderer will be notified accordingly. Please note that where a Tender is excluded at the selection criteria stage, the Tender will not be evaluated under the evaluation criteria stage.
Minimum level(s) of standards possibly required
Tenderers must provide 3 relevant examples of similar size or value projects, from within the last 5 years where you have delivered similar or same services for multi-sport, multi-venue events carried out over the last five years.
Relevant examples should indicate project value, project duration, brief project description and client contact details.
The named customer/ event contact provided must be prepared to provide written evidence to the Client to confirm the accuracy of the information provided.
Relevant examples should also demonstrate the experience that your company, and the skills and experience of the proposed team, possess on projects of a similar scale and nature, identifying what experience this will bring.
Your response should address as a minimum, but is not limited to the following areas:
Relevant examples of delivery within similar types of geographical locations in the UK to those involved in the Championships.
Recent deployment of any value-for-money solutions that have a level of resilience and technological capability suited to the needs of this Championships.
To ensure that start-up companies have a chance to demonstrate any experience relevant to the current requirement, examples may be provided from experienced personnel that will be engaged by the Tenderer to carry out the relevant activities/services or from members of a consortium (where a consortium bid is proposed).
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 November 2022
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 November 2022
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World
Championships Limited for its own benefit and for the benefit of:
(i) Visit Scotland;
(ii) the Scottish Ministers, Glasgow City Council, Glasgow Life, UK Sport and any other public sector bodies that are involved in the planning, organisation and/or staging of the 2023 Cycling World Championships at any time or from time to time; and
(iii) British Cycling and the Union Cycliste Internationale.
(iv) Event partners
Right to extend: The Purchaser currently anticipates that Contract will be awarded for an initial period of 12 months, with a right for the Purchaser to extend that period at its discretion in the event of any postponement of the Championships.
Tenderers should be aware that any Contract that is awarded pursuant to this procurement will be entered into by 2023 Cycling World Championships Ltd.
NOTE: Suppliers can access the tender documents on Public Contracts Scotland (PCST) at
https://www.publiccontractsscotlandtenders.gov.uk
Clarification and Responses - Suppliers must submit any clarification questions through the PCST website. Please ensure that you allow sufficient time for uploading their submission responses to avoid any last-minute problems.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 22604. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
(SC Ref:709623)
six.4) Procedures for review
six.4.1) Review body
Sherriff Court
27 Chambers Street
Edinburgh
EH1 1LA
Country
United Kingdom