Section one: Contracting authority
one.1) Name and addresses
Metropolitan Police Service
New Scotland Yard,Victoria Embankment
LONDON
SW1A2JL
Contact
Vic Snedker
Telephone
+44 7586519751
Country
United Kingdom
Region code
UKI32 - Westminster
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://supplier.coupahost.com/quotes/public_events?customer=metpolice
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
National Uniform Provision
two.1.2) Main CPV code
- 35811200 - Police uniforms
- FB03 - For the police force
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Metropolitan Police Service are looking to stimulate interest, information and views of the market to deliver its next generation uniform provision which will replace the national contract for a fully managed service for uniform and equipment on 1st April 2026. The contracting authority is looking to host an 'in-person' Supplier Day at a central London location on Wednesday 25th October 2023. The existing contract, which was a first-generation outsourcing will have been in place for 10 years. The Authority is looking for early market engagement to aid identification of opportunities and gauge market interest in this field
This prior information notice is looking at supplier services to supply force specific/identifiable uniform and equipment, which is open to Police Forces and organisations within the United Kingdom.
The Authority is seeking market information from suppliers capable of delivering and managing the procurement and uninterrupted supply of a wide range of diverse uniform and equipment products. At the moment the MPS has over 550 product lines covering 50 different roles for over 47,000 police officers and staff, with an expectation that this will increase which will support our officers and staff by providing them with the right kit and equipment to do their job. We have a large variety of specialist and unique requirements of uniform currently purchased by other arrangements, which we could look in to bring into this contract, and we would be interested to know how the supply chain may be able to deliver this.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 35000000 - Security, fire-fighting, police and defence equipment
- 75240000 - Public security, law and order services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
Metropolitan Police District.
two.2.4) Description of the procurement
The National scale that this contract may be open to will be commensurate to up to circa 160,000 officers engaged by 43 forces in England and Wales. The number of officers and staff requiring an item could be anywhere from 10-30,000 per force on either a fully managed service to providing individual items from a catalogue only. This PIN is looking at opportunities for the MPS and is seeking market engagement for strategy which may or may not include other forces, it is expected that the awarded framework will be open to a wide variety of public service providers.
The Authority will be seeking either a single, or multi-supplier strategy. We are looking for market engagement to develop and to provide the procurement and management of uniform supply. The Authority is looking to identify potential synergies in a range of sub-categories and is looking to understand and define the constituent parts of any service offering. The Authority therefore challenges the market to propose dynamic solutions.
The following is a high-level summary of the services required.
Uniform and equipment - a broad range of textile-based products including, but not limited to, shirts, blouses, trousers, pullovers and performance garments, for example thermal fleeces, water/windproof jackets and breathable, wicking shirts to be worn under tactical vests and footwear. Provision of ceremonial uniform hire, personal identification, accessories and accoutrements is also required. Items will need to be made available from both existing and nominated providers at least in the first instance to enable a smooth transition.
Personal Protective Equipment (PPE) - a diverse range of operational equipment e.g handcuffs, body armour and batons as well as for specific policing requirements including, but not limited to Firearms, Traffic, Mounted Officers and Divers.
The Authority would also like to encourage component (sub-category) providers to offer fresh proposals of their integration into an end-to-end uniform and equipment solution. The range of component categories will include but is not limited to:
Procurement and Supply Chain Management.
Design, Development and Testing.
Production and Quality Assurance.
Storage and Logistics.
Sizing and fitting.
Alterations and Repair.
Uniform hire.
Secure Recycling, Upcycling and Disposal.
Policing provides a 24/7/365 service to communities throughout the UK. It has to be flexible and responsive to change, often at very short notice. The Authority is interested to understand how Supplier(s) can handle and manage the ability to adjust to the subsequent impact on the nature and volume of the products it is expected to provide and offer the flexibility to continuously develop the range to reflect the various customer requirements.
The final solution will require the support of uniform and equipment specialists to design, procure and/or manufacture product specifications and fit for purpose ranges from inception (either stakeholder defined or driven by market improvement), through design (working with users), sampling and development to User Acceptance Testing and 'contract seal' production and implementation stage.
two.2.14) Additional information
This prior information notice is not a means to submit a formal expression of interest in respect of any potential tender.
Suppliers can register their interest to be part of market engagement activity to test the market maturity to respond to any potential invite to tender and will help shape the strategy for a future procurement and provide their market insight and knowledge. The contracting authority is looking to host an 'in-person' Supplier Day at a central London location on Wednesday 25th October 2023. The Authority is looking for a variety of suppliers to provide feedback including manufacturers, logistics & warehousing, re-sellers and those able to offer a one stop shop solution.
This notice is for information only and is not a call for competition. The Authority reserves the right not to enter into a formal procurement process and not award a contract. Accordingly, the Authority will not be liable for any bid cost, expenditure, work, or effort incurred by a provider in acting on the basis of this PIN. Attendance at the market engagement event is not a pre-requisite for being able to submit a tender against this opportunity.
To register your interest in attending the Supplier event, email MO11Mailbox-.UniformNextGenProjectTeam@met.police.ukwith your company name, turnover and high-level summary of the good and services your company provides. Attendees may be asked to submit a questionnaire to shape the market event ahead of their attendance.
two.3) Estimated date of publication of contract notice
1 March 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes