Section one: Contracting authority
one.1) Name and addresses
The Borough Council of Calderdale
Town Hall, Crossley Street
Halifax
HX1 1UJ
Contact
Lucy Beever
Country
United Kingdom
Region code
UKE44 - Calderdale and Kirklees
National registration number
184 3147 61
Internet address(es)
Main address
https://www.calderdale.gov.uk/v2
Buyer's address
https://yortender.eu-supply.com/ctm/Company/CompanyInformation/Index/103251
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of Security Services
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The Borough Council of Calderdale invites you to submit a Tender for the provision of security services across the Council’s estate. The Council requires one supplier to provide the following: intruder alarm maintenance and intruder alarm and fire alarm monitoring, keyholding and response and manned guarding. The Council also requires prices for Lock-Ups. The Council does not anticipate Lock-Ups to be included in the contract initially but it may be added to the contract with the winning Tenderer, at the Council’s discretion, at any time during its term.
An accompanied site visit is a condition of tender at which Tenderers will visit 2 to 3 properties of varying size and systems in order to give Tenderers an idea of the Council’s estate.
The contract with the winning Tenderer will be for an initial period of 3 years (anticipated start date being 1 October 2022) with the option to extend by a period or periods of up to 2 years, exercisable at the sole discretion of the Council.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £800,000
two.2) Description
two.2.2) Additional CPV code(s)
- 79710000 - Security services
- 35121700 - Alarm systems
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKE44 - Calderdale and Kirklees
two.2.4) Description of the procurement
The Borough Council of Calderdale (“the Council”) invites you to submit a Tender for the provision of security services across the Council’s estate. The Council requires one supplier to provide the following services; intruder alarm maintenance and intruder alarm and fire alarm monitoring, keyholding and response and manned guarding.
Intruder alarm maintenance includes servicing on over 70 buildings and includes remedial repairs. Intruder alarm and fire alarm monitoring is also required via the winning Tenderer’s alarm receiving monitoring station.
Keyholding and response is required on over 60 Council buildings.
Manned guarding - this service includes a full-time guard at Halifax Borough Market, a manned guard when transporting and wearing the mayoral civic insignia and ad hoc guarding requirements.
The Council also requires prices for Lock-Ups. The Council does not anticipate Lock-Ups to be included in the contract initially but it may be added to the contract with the winning Tenderer, at the Council’s discretion, at any time during its term. The estimated value of Lock-Ups has been included in the £900,000 estimated total value of this procurement.
Full details of all of the Council’s requirements can be found within the specification documents.
A site visit is a condition of tender in which suppliers will visit 2 to 3 properties of varying size and systems in order to give prospective suppliers an idea of the Council's estate. Tenderers are referred to the Invitation to Tender for further information.
The contract with the winning Tenderer will be for an initial period of 3 years (anticipated start date being 1 October 2022) with the option to extend by a period or periods of up to 2 years, exercisable at the sole discretion of the Council.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Cost criterion - Name: Cost / Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2022/S 000-012941
Section five. Award of contract
Contract No
1
Title
Provision of Security Services
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2022
five.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received by electronic means: 6
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Gough and Kelly Limited
Unit 2 Railsfield Mount, Bramley
Leeds
Ls13 3ax
ian.crawford@gough-kelly.co.uk
Telephone
+44 08448807100
Fax
+44 08448807101
Country
United Kingdom
NUTS code
- UKE44 - Calderdale and Kirklees
National registration number
2274521
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £800,000
Section six. Complementary information
six.3) Additional information
Tenderers are asked to note that one of the procurement documents (Appendix A of the Council’s specifications) contains confidential information concerning the Council’s intruder alarm systems. In order to obtain a copy of Appendix A, Tenderers will first be required to enter into a Non-Disclosure Agreement with the Council. Tenderers are referred to sections 1.4 to 1.12 of the Invitation to Tender document for further details.
In light of the above, the time limit for the submission of Tenders has been prolonged by 5 days in accordance with regulation 53(5) of the Public Contracts Regulations 2015.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Strand
London
WC2A 2LL
Telephone
+44 2079476112
Country
United Kingdom