Section one: Contracting authority/entity
one.1) Name, addresses and contact point(s)
Ministry of Defence
MoD Abbey Wood, Stoke Gifford, Bristol BS34 8JH
Bristol
For the attention of
veale julia
Email(s)
Country
United Kingdom
Internet address(es)
General address of the contracting authority/entity
Address of the buyer profile
Further information
Further information can be obtained from the above mentioned contact point(s)
Specifications and additional documents (including documents for competitive dialogue and a dynamic purchasing system) can be obtained from
The above-mentioned contact point(s)
Tenders or requests to participate must be sent to
The above-mentioned contact point(s)
one.2) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
one.3) Main activity
Defence
one.4) Contract award on behalf of other contracting authorities/entities
The contracting authority is purchasing on behalf of other contracting authorities:
No
Section two: Object of the contract
two.1) Description
two.1.1) Title attributed to the contract by the contracting authority
Royal Air Force (RAF) Centre of Aviation Medicine (CAM) Relocation - 701577386
two.1.2) Type of contract and location of works, place of delivery or of performance
Services
Service category No 17: Architectural services; engineering services and integrated engineering services; urban planning and landscape engineering services; related scientific and technical consulting services; technical testing and analysis services
Main site or location of works, place of delivery or of performance
RAF Cranwell, Cranwell, Sleaford, NG34 8HB
NUTS code
- UK - United Kingdom
- UKF3 - Lincolnshire
- UKH25 - Central Bedfordshire
two.1.5) Short description of the contract or purchase(s)
RAFCAM Overview
As the Defence lead for Aviation Medicine (AvMed), RAF Centre for Aviation Medicine (RAF CAM) provides support across the full range of Defence Tasks (DTs). It provides deployed and Firm Base medical support to operations, Chemical, Biological, Radiological and Nuclear (CBRN) training for aircrew and aviation-focused Human Factors analysis. RAF CAM specifically provides:
a. Expert advice, support and services to MOD, Frontline Commands (FLCs), Military Aviation Authority (MAA), Air Accidents Investigation Branch (AAIB), Duty Holders, Project Teams, academia and commercial organisations.
b. Expert support to platform development and integration including supporting urgent operational requirements.
c. Expert human factors and biodynamic advice to Defence Accident Investigation Branch (DAIB) incident and accident investigations.
d. AvMed Training to Tri-Service and international aircrew and medical personnel aiming to decrease Risk to Life posed by flying and aviation operations.
e. Lead for AvMed and Aeromedical policy.
f. The RAF Medical Board and specialist clinical assessment of Tri-Service aircrew and air traffic controllers.
g. Occupational and Environmental Health support.
In 2015, SoS announced that RAF Henlow would close as part of the Defence Estates Optimisation Programme (DEOP). To accommodate the relocation of the RAF CAM capability a new building must be constructed on a site within the secured perimeter at RAF Cranwell, near Sleaford in Lincolnshire.
RAFCAM Requirement
The purpose of this procurement is to relocate the Royal Air Force (RAF) Centre of Aviation Medicine (CAM) from RAF Henlow to RAF Cranwell into a new purpose-built facility. The requirement also includes equipment and on-going support.
Infrastructure
This requirement will include the design and build of the new facility at RAF Cranwell. The building shall provide suitable infrastructure for the integration and maintenance of the RAF CAM equipment, staff and visitors with the layout optimised for operational and training efficiency. The building shall include all equipment facilities and external areas, ICT infrastructure, access and fire detection systems, communication systems and training rooms required for the effective delivery of the RAF CAM capability.
The building shall interface with existing on-site utilities without impinging on station operations and shall accord with the station requirements for fire and safety regulations. As a consequence, the building shall not exceed 10m in height.
The design, construction, and operation of the building shall apply the Policy framework and overarching direction as defined within JSP 850, the Building Information Modelling (BIM) Level 2 standards for the System Infrastructure design and handover documentation and the DIO Defence Related Environmental Assessment Methodology (DREAM) environmental assessment tool. (Information on these policies is available on the Internet.)
Equipment
This requirement will include the relocation of the existing capability from RAF Henlow of which some items will require refurbishing existing equipment and others will need to be procured as new. This equipment will be housed in the facility to be constructed at RAF Cranwell. It is currently anticipated that there will also be a requirement to provide a support solution for the equipment to meet maintenance requirements following the relocation.
The equipment to be relocated includes specialist medical aviation equipment such as Hypobaric Chambers, Multi Point Pressure Breathing Rig, and Scenario Based Hypoxia Training Rigs as well as other pieces of specialist equipment. There are also non-specialist large pieces of equipment such as Helmet Drop Rigs, and various Aircraft Cockpit Rigs as well as a range of smaller equipment will also require relocation. The Equipment Catalogue provided as part of the PQQ documents gives an overview of the equipment and how its currently used by CAM.
Key Dates
The anticipated key dates for this procurement are as follows; Contract Award July 2023, completion of RAF CAM facility Construction Phase January 2026, Equipment Delivery Date June 2026 and Maintenance/Support Solution of key Equipment thereafter. Other anticipated key dates are included in the Market Interest Day Slide Pack.
two.1.6) Common procurement vocabulary (CPV)
- 71540000 - Construction management services
Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 71000000 - Architectural, construction, engineering and inspection services
- 71220000 - Architectural design services
- 71500000 - Construction-related services
two.1.7) Information about subcontracting
The tenderer has to indicate in the tender any share of the contract it may intend to subcontract to third parties and any proposed subcontractor, as well as the subject-matter of the subcontracts for which they are proposed
The tenderer has to indicate any change occurring at the level of subcontractors during the execution of the contract
two.1.8) Lots
This contract is divided into lots: No
two.2) Quantity or scope of the contract
two.2.1) Total quantity or scope
Estimated value excluding VAT:
£45,000,000
two.3) Duration of the contract or time limit for completion
Start date: 31 July 2023
Section three. Legal, economic, financial and technical information
three.2) Conditions for participation
three.2.1) Personal situation
Criteria regarding the personal situation of economic operators (that may lead to their exclusion) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
Criteria regarding the personal situation of subcontractors (that may lead to their rejection) including requirements relating to enrolment on professional or trade registers
Information and formalities necessary for evaluating if the requirements are met: Suppliers Instructions How to Express Interest in this Tender:
1. Register your company on the eSourcing portal (this is only required once)
- Browse to the eSourcing Portal
- Click the “Click here to register” link
- Accept the terms and conditions and click “continue”
- Enter your correct business and user details
- Note the username you chose and click “Save” when complete
- You will shortly receive an email with your unique password (please keep this secure)
2. Express an Interest in the tender
- Login to the portal with the username/password
- Click the "PQQs Open to All Suppliers" link. (These are Pre-Qualification Questionnaires open to any registered supplier)
- Click on the relevant PQQ to access the content.
- Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
- This will move the PQQ into your “My PQQs” page. (This is a secure area reserved for your projects only)
- Click on the PQQ code, you can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box
3. Responding to the tender
- You can now choose to “Reply” or “Reject” (please give a reason if rejecting)
- You can now use the ‘Messages’ function to communicate with the buyer and seek any clarification
- Note the deadline for completion, then follow the onscreen instructions to complete the PQQ
- There may be a mixture of online & offline actions for you to perform (there is detailed online help available)
If you require any further assistance please consult the online help, or contact the eTendering help desk.
three.2.2) Economic and financial ability
Criteria regarding the economic and financial standing of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ and associated documentation
Minimum level(s) of standards possibly required: Please refer to PQQ and associated documentation
Criteria regarding the economic and financial standing of subcontractors (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ and associated documentation
Minimum level(s) of standards possibly required: Please refer to PQQ and associated documentation
three.2.3) Technical and/or professional capacity
Criteria regarding the technical and/or professional ability of economic operators (that may lead to their exclusion)
Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ and associated documentation
Minimum level(s) of standards possibly required: Please refer to PQQ and associated documentation
Criteria regarding the technical and/or professional ability of subcontractors (that may lead to their rejection)
Information and formalities necessary for evaluating if the requirements are met: Please refer to PQQ and associated documentation
Minimum level(s) of standards possibly required: Please refer to PQQ and associated documentation
Section four: Procedure
four.1) Type of procedure
four.1.1) Type of procedure
Negotiated
four.1.2) Limitations on the number of operators who will be invited to tender or to participate
Envisaged minimum number 4 and maximum number 4
Objective criteria for choosing the limited number of candidates: Please refer to PQQ and associated documentation
four.1.3) Reduction of the number of operators during the negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated: yes
four.2) Award criteria
four.2.1) Award criteria
the criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
four.2.2) Information about electronic auction
An electronic auction has been used: no
four.3) Administrative information
four.3.1) File reference number attributed by the contracting authority
701577386
four.3.2) Previous publication(s) concerning the same contract
Prior information notice
Notice number: 2021/S 000-024517 of 1 October 2021
four.3.4) Time limit for receipt of tenders or requests to participate
16 December 2021 - 11:59pm
four.3.6) Language(s) in which tenders or requests to participate may be drawn up
English
Section six: Complementary information
six.3) Additional information
The Contracting Authority intends to use an e-Tendering system in this procurement exercise, please visit www.contracts.mod.uk for full details and to register your interest in this procurement.