Section one: Contracting authority
one.1) Name and addresses
City of London Corporation
Guildhall
London
EC2P 2EJ
Robert.Pine@cityoflondon.gov.uk
Telephone
+44 2076063030
Country
United Kingdom
Region code
UKI - London
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Security Services
two.1.2) Main CPV code
- 79710000 - Security services
two.1.3) Type of contract
Services
two.1.4) Short description
The City of London Corporation is tendering for the provision of Security Services.
The contract will cover the following sites: Guildhall, City of London Police, Barbican Centre, Guildhall School of Music and Drama, Mansion House and Investment Property Group (IPG) including Leadenhall Market and properties held by Bridge House Estates.
The services will include:
Permanent Services:
Front of house / concierge / security receptionist
Mobile Patrol
Key Holding and Emergency Response
CCTV and Access Control monitoring
Risk Threat / Vulnerability Assessments
Remote Monitoring (Passive and Active)
Ad-hoc Services:
Front of house/concierge/security receptionist
Mobile Patrol
Event Security
Traffic Management
Consultancy Services
Dog Handling
Key objectives of the new contract will be to:
• Build on, improve and transform the current provision
• Deliver exceptional customer service
• Transform the ’manned guarding’ reception at IPG properties to a fully comprehensive Front of House/ building management service
• Access innovation and continuous improvement in the security sector
• Deliver vulnerability assessment, threat analysis and proactive management via regular testing exercises
• Provide event (ceremonial and commercial) security planning and management including protest support.
two.1.5) Estimated total value
Value excluding VAT: £85,900,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 32234000 - Closed-circuit television cameras
- 32235000 - Closed-circuit surveillance system
- 35121000 - Security equipment
- 35125300 - Security cameras
- 42961100 - Access control system
- 45222300 - Engineering work for security installations
- 48730000 - Security software package
- 50000000 - Repair and maintenance services
- 50600000 - Repair and maintenance services of security and defence materials
- 50610000 - Repair and maintenance services of security equipment
- 75240000 - Public security, law and order services
- 75241000 - Public security services
- 79710000 - Security services
- 79711000 - Alarm-monitoring services
- 79713000 - Guard services
- 79714000 - Surveillance services
- 79715000 - Patrol services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
City of London
two.2.4) Description of the procurement
The contract will cover the following sites: Guildhall, Police, Barbican, Guildhall School of Music and Drama, Mansion House and Investment Property Group (IPG) including Leadenhall Market and properties held by Bridge House Estates. The services will include:
Permanent Services:
Front of house / concierge / security receptionist
Mobile Patrol
Key Holding and Emergency Response
CCTV and Access Control monitoring
Risk Threat / Vulnerability Assessments
Remote Monitoring (Passive and Active)
Ad-hoc Services:
Front of house/concierge/security receptionist
Mobile Patrol
Event Security
Traffic Management
Consultancy Services
Dog Handling
Key objectives of the new contract will be to:
• Build on, improve and transform the current provision
• Deliver exceptional customer service
• Transform the ’manned guarding’ reception at IPG properties to a fully comprehensive Front of House/ building management service
• Access innovation and continuous improvement in the security sector
• Deliver vulnerability assessment, threat analysis and proactive management via regular testing exercises
• Provide event (ceremonial and commercial) security planning and management including protest support.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £85,900,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 September 2024
End date
31 August 2033
This contract is subject to renewal
Yes
Description of renewals
The contract will be for an initial five-year fixed term period with the option to extend for up to four years in any increments of one year, at the discretion of the City of London Corporation
two.2.9) Information about the limits on the number of candidates to be invited
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
The City will invite the top five (5) scoring bidders from the SQ stage to the ITT Stage of the tender process, as detailed within the SQ Pack.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
27 October 2023
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
27 November 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 8 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This tendering exercise is being undertaken using the electronic tendering system ‘capitalEsourcing’ (www.capitalesourcing.com). Suppliers will need to register an interest on the system in order to participate and registration is free.
Due to security reasons, access to TUPE documents is restricted. In order to obtain full access to these documents bidders will be required to sign a non- disclosure agreement (NDA). A NDA proforma can be found within the tender documents on capitalEsourcing.
The estimated value given at II.2.6) is for the full duration of the contract including the maximum possible extensions. The estimated annual contract value is therefore £85,900,000
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
High Court of England and Wales
Royal Courts of Justice, The Strand
London
WC1A 2LL
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
Cabinet Office
70 Whitehall
London
SW1A 2AS
Country
United Kingdom