Section one: Contracting authority
one.1) Name and addresses
Chelmer Housing Partnership (CHP) Ltd
Myriad House, 33 Springfield Lyons Approach
Chelmsford
CM2 5LB
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/chp/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/chp/aspx/Home
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Design and Implement Document Management System
Reference number
CHP - 2021 - 0306
two.1.2) Main CPV code
- 48311100 - Document management system
two.1.3) Type of contract
Supplies
two.1.4) Short description
CHP is using a legacy Document Management System that is no longer in active development. A replacement system is required, based upon Microsoft SharePoint, which provides management, integration and GDPR compliance.This procurement exercise is to identify a Service Provider who will design and implement a suitable platform and related information architecture, implementation, and support services. Any required associated products must be included within a response.The contract will be for three years with the option to extend for up to an additional twenty-four months.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKH3 - Essex
two.2.4) Description of the procurement
CHP is using a legacy Document Management System that is no longer in active development. A replacement system is required, based upon Microsoft SharePoint, which provides management, integration and GDPR compliance.This procurement exercise is to identify a Service Provider who will design and implement a suitable platform and related information architecture, implementation, and support services. Any required associated products must be included within a response.CHP would be looking for a 5-year proposal for any product licence and associated support.The contract will be for three years with the option to extend for up to an additional twenty-four months.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
There is an option to extend the contract for up to 24 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
16 December 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
16 December 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
The sTrand
London
WC2A 2LL
Country
United Kingdom