Section one: Contracting authority/entity
one.1) Name and addresses
Teignbridge District Council
Forde House, Brunel Road
Newton Abbot
TQ12 4XX
Contact
Miss Rosanna Wilson
rosanna.wilson@teignbridge.gov.uk
Telephone
+44 1626215120
Country
United Kingdom
NUTS code
UKK4 - Devon
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Wave Buoy Spares for Teignbridge District Council
Reference number
DN581899
two.1.2) Main CPV code
- 38290000 - Surveying, hydrographic, oceanographic and hydrological instruments and appliances
two.1.3) Type of contract
Supplies
two.1.4) Short description
Teignbridge District Council are acting as the lead authority for the South West Regional Coastal Monitoring Programme (SWRCMP) which is 100% funded by the Environment Agency (EA).
This programme is the largest of the National Coastal Monitoring Programme regions, encompassing 2450 km of coast between Portland Bill in Dorset and Beachley Point on the border with Wales. It was established in 2006 and is in its 4th phase of EA funding (2006-2011, 2011-2016, 2016-2021, 2021-2027). The funding for this phase is over £9m.
The programme collects different types of coastal monitoring data, including topographic beach survey data, bathymetric data, LiDAR, aerial photography and habitat mapping. The Programme also has a network of 13 directional wave buoys and tide gauges around the South West coast. This data feeds into a long term dataset showing changes to the beaches and coastline of the South West. It allows us, working with Risk Management Authorities, to better understand the processes affecting our coast ensuring that coastal defence schemes are designed based on reliable information.
The wave buoys (Datawell Waverider) are used to monitor the hydrodynamic wave action around the south west and require regular maintenance. In order to carry out this maintenance a number of spares are required. Also due to the location of the buoys it is not uncommon for damage to occur from passing vessels resulting in recovery and repairs to be carried out by the supplier RS Aqua.
The following options have been considered:
1. Purchase spares for the Waverider through the appointed contractor
2. Purchase spares for the Waverider direct from the supplier
Preferred Option
The preferred option is to purchase spares direct from the supplier (option 2). This allows the programme to save 10% of the cost of spares and repairs which would be the mark up from the appointed contractor. The Programme also times its spares purchase to coincide with the spares order from the other regional monitoring programmes, gaining us a 5% discount.
Financial
The cost for the spares is estimated at £16,370 for FY 21/22 as per the enclosed quotation. This includes the 5% discount. This is an unusually low spares bill due to the timing of the services this year.
The cost for the spares is estimated at £40k per year throughout the life of the Coastal Monitoring Programme which is currently funded until the end of March 2027. All costs to TDC of the Coastal Monitoring Programme are recovered by the 100% Environment Agency funding. Provisions for the maintenance of the wave buoy network has been allowed for in the budget for the programme.
Timing
The spares and repairs will be purchased as and when required to carry out reactive maintenance of the wave buoy network and ensure a stock of regular items is available.
It is therefore requested it to approve this spend on wave buoy spares for this, and the next 5 years of the Programme. Ongoing maintenance of the wave buoy network with correct spares is essential to maintain this data collection service.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £216,370
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK4 - Devon
two.2.4) Description of the procurement
Teignbridge District Council are acting as the lead authority for the South West Regional Coastal Monitoring Programme (SWRCMP) which is 100% funded by the Environment Agency (EA).
This programme is the largest of the National Coastal Monitoring Programme regions, encompassing 2450 km of coast between Portland Bill in Dorset and Beachley Point on the border with Wales. It was established in 2006 and is in its 4th phase of EA funding (2006-2011, 2011-2016, 2016-2021, 2021-2027). The funding for this phase is over £9m.
The programme collects different types of coastal monitoring data, including topographic beach survey data, bathymetric data, LiDAR, aerial photography and habitat mapping. The Programme also has a network of 13 directional wave buoys and tide gauges around the South West coast. This data feeds into a long term dataset showing changes to the beaches and coastline of the South West. It allows us, working with Risk Management Authorities, to better understand the processes affecting our coast ensuring that coastal defence schemes are designed based on reliable information.
The wave buoys (Datawell Waverider) are used to monitor the hydrodynamic wave action around the south west and require regular maintenance. In order to carry out this maintenance a number of spares are required. Also due to the location of the buoys it is not uncommon for damage to occur from passing vessels resulting in recovery and repairs to be carried out by the supplier RS Aqua.
The following options have been considered:
1. Purchase spares for the Waverider through the appointed contractor
2. Purchase spares for the Waverider direct from the supplier
Preferred Option
The preferred option is to purchase spares direct from the supplier (option 2). This allows the programme to save 10% of the cost of spares and repairs which would be the mark up from the appointed contractor. The Programme also times its spares purchase to coincide with the spares order from the other regional monitoring programmes, gaining us a 5% discount.
Financial
The cost for the spares is estimated at £16,370 for FY 21/22 as per the enclosed quotation. This includes the 5% discount. This is an unusually low spares bill due to the timing of the services this year.
The cost for the spares is estimated at £40k per year throughout the life of the Coastal Monitoring Programme which is currently funded until the end of March 2027. All costs to TDC of the Coastal Monitoring Programme are recovered by the 100% Environment Agency funding. Provisions for the maintenance of the wave buoy network has been allowed for in the budget for the programme.
Timing
The spares and repairs will be purchased as and when required to carry out reactive maintenance of the wave buoy network and ensure a stock of regular items is available.
It is therefore requested it to approve this spend on wave buoy spares for this, and the next 5 years of the Programme. Ongoing maintenance of the wave buoy network with correct spares is essential to maintain this data collection service.
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
Teignbridge District Council are acting as the lead authority for the South West Regional Coastal Monitoring Programme (SWRCMP) which is 100% funded by the Environment Agency (EA).
This programme is the largest of the National Coastal Monitoring Programme regions, encompassing 2450 km of coast between Portland Bill in Dorset and Beachley Point on the border with Wales. It was established in 2006 and is in its 4th phase of EA funding (2006-2011, 2011-2016, 2016-2021, 2021-2027). The funding for this phase is over £9m.
The programme collects different types of coastal monitoring data, including topographic beach survey data, bathymetric data, LiDAR, aerial photography and habitat mapping. The Programme also has a network of 13 directional wave buoys and tide gauges around the South West coast. This data feeds into a long term dataset showing changes to the beaches and coastline of the South West. It allows us, working with Risk Management Authorities, to better understand the processes affecting our coast ensuring that coastal defence schemes are designed based on reliable information.
The wave buoys (Datawell Waverider) are used to monitor the hydrodynamic wave action around the south west and require regular maintenance. In order to carry out this maintenance a number of spares are required. Also due to the location of the buoys it is not uncommon for damage to occur from passing vessels resulting in recovery and repairs to be carried out by the supplier RS Aqua.
The following options have been considered:
1. Purchase spares for the Waverider through the appointed contractor
2. Purchase spares for the Waverider direct from the supplier.
Preferred Option
The preferred option is to purchase spares direct from the supplier (option 2). This allows the programme to save 10% of the cost of spares and repairs which would be the mark up from the appointed contractor. The Programme also times its spares purchase to coincide with the spares order from the other regional monitoring programmes, gaining us a 5% discount.
Financial
The cost for the spares is estimated at £16,370 for FY 21/22 as per the enclosed quotation. This includes the 5% discount. This is an unusually low spares bill due to the timing of the services this year.
The cost for the spares is estimated at £40k per year throughout the life of the Coastal Monitoring Programme which is currently funded until the end of March 2027. All costs to TDC of the Coastal Monitoring Programme are recovered by the 100% Environment Agency funding. Provisions for the maintenance of the wave buoy network has been allowed for in the budget for the programme.
Timing
The spares and repairs will be purchased as and when required to carry out reactive maintenance of the wave buoy network and ensure a stock of regular items is available.
It is therefore requested it to approve this spend on wave buoy spares for this, and the next 5 years of the Programme. Ongoing maintenance of the wave buoy network with correct spares is essential to maintain this data collection service.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
14 November 2021
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
RS AQUA
Hampshire
PO6 4TR
Country
United Kingdom
NUTS code
- UKK4 - Devon
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession: £216,370
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Teignbridge District Council
Newton Abbot
TQ12 4XX
rosanna.wilson@teignbridge.gov.uk
Country
United Kingdom