Section one: Contracting authority
one.1) Name and addresses
The Latymer School C/o SSC Partnership Limited
12 Nelson Street
Southend-On-Sea
SS1 1EF
Telephone
+44 1702338880
Country
United Kingdom
NUTS code
UKH31 - Southend-on-Sea
Internet address(es)
Main address
https://in-tendhost.co.uk/sscpartnership
Buyer's address
https://in-tendhost.co.uk/sscpartnership
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Cleaning Service Contract - The Latymer School
Reference number
SSC LHS CLN 04_24
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
SSC Partnership on behalf of The Latymer School are currently out to tender for the provision of cleaning services.Suppliers that would like to take part in this tender process are invited to Express Interest upon which the will be given access to the full tender documentation delivery through this e-tendering system.When the tender documents have been made available involved suppliers will receive notification via email and the tender documents can be accessed from the My Tenders area of this website and selecting the View Details button of this project.Contractor Site visit will take place on Tuesday 12th December 2023.The deadline for submissions of the tender will be 29th December 2023.Please allow sufficient time to make your return as late returns will not be permitted.Any questions relating to this tender should be made via correspondence on the website and can be addressed to the main contact as shown in the details above.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £2,100,000
two.2) Description
two.2.2) Additional CPV code(s)
- 90919300 - School cleaning services
- 90910000 - Cleaning services
two.2.3) Place of performance
NUTS codes
- UKI54 - Enfield
Main site or place of performance
Haselbury Road, London N9 9TN
two.2.4) Description of the procurement
The contract will be for the provision of outsourced cleaning services to the Client The Latymer School, including daily cleaning, and out of term deep cleaning, for spaces including but not limited to teaching, office, circulation, and communal spaces. It is anticipated that the contract will commence on 1st April 2024 for an initial term of 3 years.Arrangements will be made for Tenderers to visit The Latymer School and view the current facilities to obtain a better understanding of the layout and any other relevant information to help in putting together tender bids. The site visit is planned to take place on Tuesday 12th December 2023. Further details are available in the ITT documentation. The Client has historically provided and managed the cleaning service in-house. The Company must provide effective management and operational level communication regarding the cleaning service with the Client. In addition, the provider will also be responsible for all legal, and health and safety requirements in delivering the services. Cleaning is also required during weekend periods for lettings. Shift patterns can change depending on the lettings on site, but access is available between 08:00 – 16:00, and no supervision is required during this time.The Client currently operates a split cleaning shift (morning and afternoon).The Client has advised that there is some flexibility with the start and finish times, but this would need to be agreed between parties prior to contract commencement.Further information of the services required are included Part 2 Specification.Tenders will be evaluated using a method known as MEAT (most economically advantageous tender). There will be mandatory and desirable requirements.Mandatory requirements are stipulations which must be present, or the tender will be eliminated from the evaluation.Desirable characteristics are elements of the tender which are to be scored by the Client. Full details of the evaluation and tender process are included within the tender documentation.
two.2.5) Award criteria
Quality criterion - Name: Technical and Quality Management and Social Value. / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-034768
Section five. Award of contract
Contract No
SSC LHS CLN 04_24
Title
Cleaning service to The Latymer School
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
4 March 2024
five.2.2) Information about tenders
Number of tenders received: 12
Number of tenders received from SMEs: 9
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 12
Number of tenders received by electronic means: 12
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Crystal Facilities Management Limited
Lyra Court, Portal Way
North Acton
W3 6BJ
Country
United Kingdom
NUTS code
- UKI73 - Ealing
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £2,100,000
Total value of the contract/lot: £2,100,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Service
London
Country
United Kingdom