Section one: Contracting authority/entity
one.1) Name and addresses
Leeds City Council - PACS
Civic Hall
Leeds
LS11UR
Contact
Calum McIntyre
Telephone
+44 1133788313
Country
United Kingdom
Region code
UKE42 - Leeds
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
LBS - Responsive, Van Stocks, Voids Materials and Counter Collection
Reference number
55986
two.1.2) Main CPV code
- 44111000 - Building materials
two.1.3) Type of contract
Supplies
two.2) Description
two.2.1) Title
Responsive, Van Stocks, Void Materials and over the Counter Collection
two.2.3) Place of performance
NUTS codes
- UKE - Yorkshire and the Humber
Main site or place of performance
Leeds Citywide - LS
two.2.4) Description of the procurement at the time of conclusion of the contract:
This procurement was carried out via a Find a Tender compliant Framework from Procure Plus for the supplies of a van stocks and materials for responsive and voids works in council houses. The estimated spend over the 4 year agreement is £6.6 million.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
48
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2016/S 203-367443
Section five. Award of contract/concession
Contract No
367443-2016
Title
Framework Agreement for Merchants and Distribution
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
20 October 2016
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Jewson Ltd
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01647362
The contractor/concessionaire is an SME
No
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £45,000,000
Section six. Complementary information
six.3) Additional information
This initial procurement was carried out via a OJEU / FTS complaint framework from Procure Plus and awarded to Stark Building Materials UK Limited (trading as Jewson Partnership Solutions) for an initial value of £6.6 million. A further material requirement was needed for LBS for planned kitchens and planned bathing adaptation. A market sounding was carried out via the DPS available from Procure Plus. Following the market testing there were no suppliers that could fulfil the needs of the council. JPS has offered to provide this service for storage and distribution of kitchens, proving to offer the best overall value of these materials in addition to meeting the wider service requirements on lead times and delivery of KPI's. Therefore the decision has been taken to vary the initial contract with an extra £3,272,000 to allow JPS to supply planned kitchen and planned kitchen and planned bathroom adaptations. This is being done under Regulation 72 (1) (b) of Public Contract Regulations 2015 as set out in the terms below:
For additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor.
Cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement and
would cause significant inconvenience or substantial duplication of costs for the contracting authority .
Provided that any increase in price does not exceed 50% of the value of the original contract.
six.4) Procedures for review
six.4.1) Review body
High Court of Appeal
London
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 44111000 - Building materials
seven.1.3) Place of performance
NUTS code
- UK - United Kingdom
seven.1.4) Description of the procurement:
Supplies of materials
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
96
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£6,600,000
seven.1.7) Name and address of the contractor/concessionaire
STARK BUILDING MATERIALS UK LIMITED
Coventry
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
01647362
The contractor/concessionaire is an SME
No
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
The contract has been modified to include an extra £3,272,000 to allow JPS to supply planned kitchen and planned bathroom adaptation supplies on top of the original contract.
seven.2.2) Reasons for modification
Need for additional works, services or supplies by the original contractor/concessionaire.
Description of the economic or technical reasons and the inconvenience or duplication of cost preventing a change of contractor:
This would cause significant duplication of costs for LCC and market sounding under the Procure Plus DPS did not provide any interest from other suppliers other than JPS.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £3,272,000
Total contract value after the modifications
Value excluding VAT: £9,872,000