Section one: Contracting authority
one.1) Name and addresses
UNIVERSITY OF YORK
Heslington
YORK
YO105DD
Contact
Rob Allan
Telephone
+44 1904328214
Country
United Kingdom
NUTS code
UKE21 - York
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/york/aspx/Home
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/york/aspx/Home
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://in-tendhost.co.uk/york/aspx/Home
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
University of York New Student Centre Design Team
Reference number
UY/PROC/852
two.1.2) Main CPV code
- 71220000 - Architectural design services
two.1.3) Type of contract
Services
two.1.4) Short description
The University of York is wishing to procure a high quality design team to produce designs for its new Student Centre building, as well as providing some architectural input into its University Square neighbourhood. The Student Centre will be a seminal building and to achieve its ambitions, the University is seeking architectural talent of the highest calibre.
two.1.5) Estimated total value
Value excluding VAT: £7,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 71242000 - Project and design preparation, estimation of costs
- 71244000 - Calculation of costs, monitoring of costs
- 71246000 - Determining and listing of quantities in construction
- 71247000 - Supervision of building work
- 71312000 - Structural engineering consultancy services
- 71313000 - Environmental engineering consultancy services
- 71320000 - Engineering design services
- 71420000 - Landscape architectural services
two.2.3) Place of performance
NUTS codes
- UKE21 - York
Main site or place of performance
The site is located at the University of York Campus West.
two.2.4) Description of the procurement
The University of York (the "University") is a member of the prestigious Russell Group, we are a dynamic, research-intensive university. The University works collaboratively with institutions across the world to develop life-saving discoveries and new technologies that tackle some of the most pressing global challenges. The University's 30+ academic departments undertake ground-breaking research that underpins our inspiring teaching and challenges students to dream big, think critically and change the world. More information about the University can be found at: https://www.york.ac.uk/about/
The University Square project is aligned to this vision and is focused on the creation of a welcoming arrival, forming a new front door to the University. At the heart of the project is a landmark student-focussed building: The Student Centre.
The University is wishing to procure a design team to produce designs for its new Student Centre building, as well as providing some architectural input into the wider University Square neighbourhood. To achieve our ambitions, we are seeking architectural talent of the highest calibre.
The University will follow the Competitive Procedure with Negotiation (CPN) procurement process to appoint a design team.
We anticipate that the design team will include an architect, landscape architect and cost consultant, however the University embraces cross-disciplinary working and encourages competitors to submit proposals developed in collaboration with others.
This project represents an opportunity to help define the University's sustainability trajectory and 2030 carbon emission target. This will serve to minimise the carbon footprint of the project, decrease ongoing maintenance costs and be an attractive selling point to prospective students. This scheme will become a benchmark for future projects around the university.
The overall anticipated University Square and Student Centre budget shall be between £60m and £65m.
The University acknowledges the level of resource required by bidders to prepare designs to RIBA Stage 2 when submitting final tenders, and will make an honorarium payment of £9,000 to each of the three to five shortlisted bidders who submit a compliant final tender.
The location of the new Student Centre building shall be between Vanbrugh Way and Harewood Way to the south side of University Road.
The University anticipates the total of the professional construction consultancy fees for this appointment to be in the range £4-£7m.
The indicative timescales for this procurement are as follows:
Contract notice issued to the Government Find a Tender Service Portal for publication - Friday 12th November 2021
Procurement documents published through the University's procurement portal ( https://in-tendhost.co.uk/york/aspx/Home ) and available to bidders - Friday 19th November 2021
Deadline for receipt of expressions of interest/completed selection questionnaires - Monday 20th December 2021
Invitation to Submit Initial Tenders (ITSIT) issued to shortlisted bidders - Monday 17th January 2022
Deadline for submission of ITSIT - Monday 14th February 2022
Design Workshop (all shortlisted bidders) - w/c 21st February 2022 (Additional workshops may be required however it is envisaged that a single workshop will be sufficient)
Invitation to Submit Final Tenders (ITSFT) issued to all bidders - Friday 4th March 2022
Deadline for submission ITSFT - Friday 01st April 2022
Contract to be awarded: End April 2022
Other key dates:
Construction contractor to be appointed: 2023
Student Centre construction to commence on site: 2023
Student Centre to open: September 2024 - September 2025 depending on phasing arrangements.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £7,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
41
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Maximum number: 5
Objective criteria for choosing the limited number of candidates:
Are listed within the procurement documents published.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
It is possible that the term of the appointment may be extend within the constraints for contract changes set out within the Public Procurement Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Are located within the procurement documents published.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 December 2021
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
17 January 2022
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic payment will be used
six.3) Additional information
The University is publishing this notice in advance of publishing its procurement documents to allow time for potential bidders to view the notice and register with the University's procurement portal at: https://in-tendhost.co.uk/york/aspx/Home
The procurement documents including the Selection Questionnaire to be used to shortlist bidders shall be published to the University's procurement portal on Friday 19th November 2021 to allow 30 calendar days prior to the closing date.
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
Strand
London
WC2A 2LL
Telephone
+44 2079476000
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
University of York
Heslington
York
YO10 5DD
Telephone
+44 1904320000
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
Royal Courts of Justice
Strand
London
WC2A 2L
Telephone
+44 20794760000
Country
United Kingdom