Section one: Contracting authority
one.1) Name and addresses
Charles Darwin School - Cleaning Tender
Jail Lane, Biggin Hill
Kent
TN16 3AU
Contact
Rachel OGrady
rachel.ogrady@rivapartnership.co.uk
Telephone
+44 7887915213
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.delta-esourcing.com/tenders/UK-UK-Kent:-School-cleaning-services./5A68YCQ878
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Charles Darwin School - Cleaning Tender
two.1.2) Main CPV code
- 90919300 - School cleaning services
two.1.3) Type of contract
Services
two.1.4) Short description
The supplier is to provide excellent cleaning services for Charles Darwin School in Kent.
two.1.5) Estimated total value
Value excluding VAT: £1,153,340
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
Main site or place of performance
Kent
two.2.4) Description of the procurement
Charles Darwin School is a creative and dynamic school in Biggin Hill, Kent, where our 1316 students flourish and make excellent progress. Above all, we want our students to enjoy their learning experiences and to leave with skills, values and memories that will stay with them throughout their adult lives and equip them for future employment.
We have calm, positive and engaging learning environments where students are encouraged to explore their learning and develop the knowledge and skills to be successful. We have high expectations of our students and their attitudes to learning, where we seek a cleaning contractor to support our high standards in the services they provide for our school.
Charles Darwin is part of the Inicio Trust. Further information about the school can be obtained here: https://www.cdarwin.com/
Tender information:
The successful tenderer will be required to provide cleaning services to Charles Darwin School.
The contract term being tendered is for two years and 5 months, from 1st April 2025 – 1st September 2027. There is an option for a further extension period for up to two additional years to 31st August 2029.
The contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the School. This includes both core term time cleaning and periodic deep cleaning throughout the year.
The school currently run their cleaning services in house and are keen to secure a high quality cleaning service whereby it’s students are able to enjoy excellence in education, supported by excellently kept facilities.
The school expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times. The school is also proud of it’s ‘family ethos’ and expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff.
The school is not obliged to accept the lowest price submitted for this tender, rather the school is keen to secure best value from this contract and to deliver best value to it’s students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The school seeks a contractor that is keen to work in partnership and who will deliver to it’s highest abilities, at all times.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,153,340
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 August 2029
This contract is subject to renewal
No
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Maximum number: 10
Objective criteria for choosing the limited number of candidates:
Only candidates that meet the minimum selection criteria will progress to tender stage. A minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 October 2024
Local time
12:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
8 November 2024
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The contracting authority reserves the right not to appoint as a result of this tender process and/ or to cancel this tender process at any time
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Kent:-School-cleaning-services./5A68YCQ878
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5A68YCQ878
GO Reference: GO-202495-PRO-27607815
six.4) Procedures for review
six.4.1) Review body
Charles Darwin School
Jail Lane, Biggin Hill
Kent
TN16 3AU
Country
United Kingdom